Archived listing. The details below describe a past opening.
Responsibilities:
- Provide expert knowledge of information management best
practices, approaches and trends as it relates to structured and unstructured
information in support of Ministry and Cluster clients.
- Thorough knowledge of the information lifecycle to provide
practical information analysis, expertise and advice.
General Skills:
Experience in:
- assessing and conducting business analyses to establish
information management needs pertaining to different domains of information
management (i.e., recordkeeping, access and privacy, etc.)
- developing business cases pertaining to information
management;
- leading and/or coordinating information management-related
initiatives;
- providing advice, guidance and support for information
management-related initiatives;
- developing document management protocols, guidelines and
best practices (e.g. business rules, naming conventions, version control,
document labelling, etc.);
- developing business and records classification schemes using
functional classification;
- assessing metadata requirements and developing metadata
schema, standards, and management protocols;
- assessing training and awareness needs, developing curricula
and communications plans, and delivering training pertaining to information
management awareness, concepts and principles to diverse audiences;
- providing routine advice and guidance on information
management concepts and principles
- identifying Information Security and Privacy Classification
requirements and their implementation in unstructured data applications;
- collaborating with business analysts, business architects,
business intelligence specialists, data architects, data conversion
specialists, database administrators, information architects, project managers,
training specialists, web specialists and any other individuals as required;
- relationship management between ministry clients and the OPS
I&IT organization;
- supporting business and information architecture in defining
information management needs and priorities;
- participating in information management-related committees,
working groups, etc.;
- developing and tracking information management performance
measures;
- research and analysis skills as they pertain to information
management-related environmental/jurisdictional scans, business and information
architecture, legislation and policy documentation, business process mapping,
maturity assessments, etc.;
- planning and implementation of information management
strategic goals and priorities;
- able to lead or support the development of a privacy impact
assessment (PIA)
- Knowledge of and experience in applying recognized national
and international standards in recordkeeping and information management;
- Knowledge of methodologies, standards and principles of
function-based classification of information;
- Knowledge of controlled vocabularies including taxonomies
and thesauri;
- A team player with a track record for meeting deadlines.
Desirable Skills:
- Experience in developing business and records classification
schemes using functional classification
- Knowledge of Enterprise Content Management/Records and
Document Management solutions
Requirements
Experience and Skill Set Requirements
Information Management Expertise (40%)
- Demonstrates knowledge of information management,
information governance, records management, records retention, disposition, and
information lifecycle management.
- Demonstrates knowledge of information architecture, metadata
management, taxonomy development, classification structures, and content
management practices.
- Demonstrates knowledge of information management best
practices, standards, methodologies, and emerging trends related to structured
and unstructured information.
- Demonstrates experience supporting information management
modernization, digitization, and records conversion initiatives.
- Demonstrates experience conducting information inventories,
records assessments, information classification, and data quality improvement
activities.
- Demonstrates knowledge of information governance
requirements, privacy legislation (FIPPA), accessibility requirements (AODA),
and applicable OPS standards.
Technical and Analytical Skills (30%)
- Demonstrates experience analyzing business requirements and
translating them into information management solutions.
- Demonstrates experience developing information management
frameworks, metadata models, classification schemes, retention schedules, and
governance processes.
- Demonstrates experience supporting digitization, migration,
and modernization of legacy records, documents, and repositories.
- Demonstrates ability to assess information management risks,
identify gaps, and recommend improvements.
- Demonstrates experience working with document management,
records management, case management, enterprise content management, or related
information management solutions.
Communication and Stakeholder Management Skills (25%)
- Demonstrates strong verbal and written communication skills.
- Demonstrates experience facilitating workshops, interviews,
and discussions with business stakeholders and Subject Matter Experts (SMEs).
- Demonstrates ability to prepare information management
strategies, reports, recommendations, guidance materials, and business
documentation.
- Demonstrates ability to communicate information management
concepts to technical and non-technical audiences.
- Demonstrates ability to collaborate effectively with project
teams, business stakeholders, records management specialists, business
analysts, and technical resources.
Public Sector Experience (5%)
- Demonstrates experience working within public-sector
information management and governance environments.
- Demonstrates knowledge of OPS policies, privacy
requirements, accessibility requirements, records management standards, and
information governance practices.
- Demonstrates experience supporting information management,
digitization, modernization, records management, or digital transformation
initiatives in government or broader public-sector organizations.
Must Have:
- Demonstrates knowledge of information architecture, metadata
management, taxonomy development, classification structures, and content
management practices.
- Demonstrates experience supporting digitization, migration,
and modernization of legacy records, documents, and repositories.
