Roles and Responsibilities
Accounts Payable & Receivable
- Process accounts payable data entry accurately and in a timely manner.
- Prepare and process Electronic Funds Transfer (EFT) payments.
- Issue and distribute supplier cheques and payments.
- Record and maintain A/P accruals in Agvance.
- Reconcile accounts payable statements and investigate discrepancies.
- Contact suppliers regarding account inquiries, payment status, and statement discrepancies.
- Process and record deposits.
- Respond to customer inquiries regarding accounts receivable and account balances.
- Generate and distribute customer statements using Prosoft.
Fleet Management & Operational Support
- Maintain and update the Samsara fleet management system.
- Prepare and maintain work orders as required.
- Ensure operational data is accurate and up to date.
Utility Tracking & Reporting
- Maintain spreadsheets for energy tracking and reporting, including hydro, propane, and natural gas usage.
- Compile and monitor utility consumption and cost data for management reporting purposes.
General Accounting & Administrative Support
- Maintain accurate financial records and supporting documentation.
- Assist with month-end accounting activities and reporting requirements.
- Provide support to the Accounting Supervisor with accounting, reporting, reconciliations, audits, and special projects as required.
- Maintain organized electronic and physical filing systems.
- Ensure confidentiality of financial information and adherence to company policies and procedures.
Required Education and Qualifications
- High School Diploma required.
- Accounting Diploma or related post-secondary education considered a strong asset.
- Previous accounting or bookkeeping experience required.
- Experience with accounts payable, accounts receivable, and account reconciliations.
- Experience with accounting, ERP, or financial management systems preferred.
- Experience with Prosoft, Agvance, and/or Samsara is considered an asset.
- Bilingualism (English and French) is considered a strong asset.
Skills and Abilities
- Proficient in Microsoft Office Suite, including intermediate Microsoft Excel skills.
- Strong data entry, organizational, and record-keeping abilities.
- Excellent attention to detail and accuracy.
- Strong analytical and problem-solving skills.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Strong verbal and written communication skills.
- Ability to work independently and collaboratively within a team environment.
- Professional, dependable, and committed to maintaining confidentiality.
- Ability to adapt to changing priorities and support multiple departments as required.
