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Added 2 mins ago
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Macklan Group

Executive Coordinator

Halifax, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

Executive Coordinator

Macklan Group | Dartmouth NS | Full-time, in office

Some people make everyone around them better at their jobs. They keep the day moving, read a room quickly and make every visitor feel welcome. Macklan Group is looking for one of those people.

ABOUT MACKLAN GROUP

Macklan Group is a Dartmouth-based group of companies that includes Dora Construction, Somerled Properties, Front Porch Properties and East Cut. It's an entrepreneurial, practical and hard-working organization, built by people who roll up their sleeves and do right by each other.

THE ROLE

As Executive Coordinator, you'll be the first face people see at Macklan's Dartmouth headquarters and a trusted partner to three senior leaders: the President & Founder, the CFO and the VP, Legal & Counsel. You'll report to the Chief of Staff and work across all three, keeping priorities organized, actions moving and the executive team's day-to-day rhythm on track. It's a role built on trust, and one where your consistency and judgment will be felt every day.

WHAT YOU'LL DO

Run the front desk, welcoming visitors and making sure every guest feels looked after
Keep the office organized, tidy and welcoming
Coordinate meetings, priorities and follow-ups across the executive team
Track actions, deadlines and commitments so nothing important stalls
Prepare and manage documents, correspondence and information
Organize travel, scheduling and meeting logistics
Serve as a reliable, professional point of contact for colleagues, partners and clients
Bring calm structure to shifting priorities and a steady flow of requests

WHO YOU ARE

Steady. When several things happen at once, you stay level and keep moving.
Dependable. When you say something will get done, it gets done.
A people person in the truest sense. You're as comfortable with executives as you are with tradespeople, partners and visitors, and you adjust naturally to different personalities.
A quick study. You pick up new people, systems and priorities fast.
Polished and warm. You bring a professional presence and positive energy. Confident without needing the spotlight.
Discreet. You understand the trust that comes with supporting senior leaders.
Practical and proactive. You see what's coming, look after things before anyone asks and solve problems without making them bigger than they need to be.

BACKGROUND

Experience supporting executives is valuable. A background in construction, real estate or another practical, entrepreneurial environment translates well, and hospitality or client-facing experience is an asset. You're organized and confident with everyday business technology. If your path looks a little different but this sounds like you, we'd like to hear from you.

HOW TO APPLY

Hawthorne Recruitment is leading this search on Macklan Group's behalf. Apply through LinkedIn or hawthornerecruitment.com.

Macklan Group welcomes applicants from all backgrounds. Accommodations are available at any stage of the process. Just let us know.

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More about this job

Responsibilities

Welcome visitors and maintain an organized, welcoming office while serving as a professional point of contact. Support three senior leaders by coordinating schedules, meetings, travel, documents, follow-ups, priorities, and commitments.

Requirements

The posting values executive-support experience, strong organization, confidence with everyday business technology, discretion, dependability, and the ability to manage shifting priorities. Experience in construction, real estate, or an entrepreneurial environment is relevant, while hospitality or client-facing experience is an asset; no specific education requirement is stated.

Skills

Executive Support
Front Desk Management
Meeting Coordination
Scheduling
Priority Management
Action Tracking
Deadline Management
Document Management
Correspondence Management
Travel Coordination
Meeting Logistics
Organization
Communication
Discretion
Problem-Solving
Business Technology

Visa sponsorship

Not detected in the job text

Keywords

Executive Coordination
Executive Support
Front Desk
Visitor Reception
Office Organization
Meeting Coordination
Scheduling
Priority Management
Action Tracking
Deadline Management
Document Management
Correspondence
Travel Coordination
Meeting Logistics
Executive Team
Confidentiality
Client Relations
Construction
Real Estate
Hospitality
Entrepreneurial Environment
Business Technology

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