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Added 4 mins ago
FS
daycare coordinator
First Step Kids
Calgary, AB
- From $37.5 CAD / hour
- Full-time
- On-site
Plan and maintain an environment that protects the health, security and well-being of children
Added 15 mins ago
Construction (Station & Guideway) Co-op
Amico
Toronto, ON · North York, ON
We are currently recruiting for two January Co-op opportunities: Station Coordinator (Co-op) and Guideway Coordinator (Co-op). The following job summary applies to both positions, with the…
Added 15 mins ago
PJ
dental receptionist
Parkplace Junior General denti
Brampton, ON
- $19.16 to $22 CAD / hour
- Part-time
- On-site
Added 28 mins ago
PH
Forensic Clinical Care Coordinator
Provincial Health Services Authority
Port Coquitlam, BC
- Full-time
The Forensic Clinical Care Coordinator at BC Mental Health & Substance Use Services is accountable for the overall effectiveness of patient trajectory through hospital programs and…
Added 28 mins ago
MI
Group Housing Coordinator
Marriott International
Sherbrooke, QC
- Full-time
Added 28 mins ago
PH
Forensic Clinical Care Coordinator
Provincial Health Services Authority
Port Coquitlam, BC
- Full-time
The Forensic Clinical Care Coordinator at BC Mental Health & Substance Use Services is accountable for the overall effectiveness of patient trajectory through hospital programs and…
Added 30 mins ago
NC
Manager, Delivery Process Improvement
NAV CANADA
Ottawa, ON
- Full-time
Added 59 mins ago
IG
Bilingual Audit Coordinator
Insight Global
Montreal, QC
- Contract
Insight Global is seeking a bilingual Audit Coordinator to join a leading financial institution's Dealer Finance Operations team in Montreal. This team supports dealer finance operations…
Added 1 hour ago
S&
Creative Production Coordinator
SPIER & MACKAY
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Spier & Mackay is looking for an organized, detail-oriented Creative Production Coordinator to plan and coordinate photoshoots, studio operations, styling, and photography samples while…
Added 1 hour ago
Q
Registered Practical Nurse
Qualicare
Kitchener, ON
- $23 to $26 USD / hour
- Full-time
…approach and attention to detail will help create a positive environment where clients feel valued, respected, and cared for. This paid position offers an opportunity to make a meaningful…
Added 1 hour ago
TS
Kettle Coordinator Assistant (Part-Time)
The Salvation Army in Canada
St. Albert, AB
- Part-time
Kettle Coordinator II position is a short-term contract position. The incumbent is responsible for oversight of several Christmas Kettle locations in a given geographical zone area. Zone…
Added 1 hour ago
VF
Project Coordinator
VINCE FERRO CONSTRUCTION
ON · Ontario, Canada
- Full-time
Fortis Construction Group Inc. is seeking a Project Coordinator to join our team. The successful candidate will report to the Executive team and will be responsible for supporting the…
Added 1 hour ago
RG
Associate Nurse Manager - Full-Time - RPN
Responsive Group Inc.
Perth, ON
- Full-time
Identify unit learning needs and coordinate education supports in collaboration with the Staff Development Coordinator and DOC/Nurse Manager.
Added 1 hour ago
CT
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
Chrome Technologies
Montreal, QC
- Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 2 hours ago
BH
Registered Nurse - Inpatient Leukemia
Bariza Health
Toronto, ON
- Internship
Added 2 hours ago
Automotive Appointment Coordinator - Jim Pattison Toyota Northshore
The Jim Pattison Auto Group
North Vancouver, BC
Jim Pattison Toyota Northshore has an exciting opportunity for a Automotive Service Appointment Coordinator to join our dealership. In this role, you will play a key part in supporting our…
Added 3 hours ago
FH
Registered Nurse, Emergency - Specialty Qualified - Peace Arch Hospital
Fraser Health
White Rock, BC
- Part-time
…we value diversity in the work force and seek to maintain an environment of Respect, Caring and…
Added 3 hours ago
FH
Registered Nurse, Emergency - Specialty Qualified, Eagle Ridge Hospital
Fraser Health
BC · Tri-Cities / Coquitlam / Port Coquitlam / Port Moody, British Columbia
- Part-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 3 hours ago
FH
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services - Burnaby
Fraser Health
Burnaby, BC · New Westminster, BC
- Part-time
…we value diversity in the work force and seek to maintain an environment of Respect, Caring and…
Added 3 hours ago
FH
Registered Nurse, Surgical Services - Post Anaesthetic Care Unit (PACU) - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Part-time
…including Physicians, Licensed Practical Nurses, Patient Care Coordinator, Clinical Nurse Educators, and other health care professionals / providers in the identification and resolution of…
Added 3 hours ago
FH
Registered Nurse, Medicine - Abbotsford Regional Hospital and Cancer Centre
Fraser Health
Abbotsford, BC
- Full-time
…we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an…
Added 3 hours ago
FH
Emergency Psychiatric Liaison Nurse (EPLN)
Fraser Health
New Westminster, BC
- Full-time
…we value diversity in the work force and seek to maintain an environment of Respect, Caring and…
Added 3 hours ago
FH
Program Coordinator, Physician Quality Improvement (PQI)
Fraser Health
Surrey, BC
- Temporary
…Health is seeking a collaborative and results-driven Project Coordinator, Physician Quality Improvement (PQI) professional to help advance quality improvement initiatives that directly…
Added 3 hours ago
K
Partner Administrative Assistant
KPMG
Edmonton, AB
- Full-time
…delivering timely, high-quality products and encouraging an environment that increases both the staff and client…
Added 3 hours ago
TH
Administrative Co-Ordinator - Haematology/Oncology
The Hospital for Sick Children
Toronto, ON
- Full-time
…and development, and features a caring and supportive work environment that combines exceptionally high standards of…

Macklan Group

Executive Coordinator

Halifax, NS, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

Executive Coordinator

Macklan Group | Dartmouth NS | Full-time, in office

Some people make everyone around them better at their jobs. They keep the day moving, read a room quickly and make every visitor feel welcome. Macklan Group is looking for one of those people.

ABOUT MACKLAN GROUP

Macklan Group is a Dartmouth-based group of companies that includes Dora Construction, Somerled Properties, Front Porch Properties and East Cut. It's an entrepreneurial, practical and hard-working organization, built by people who roll up their sleeves and do right by each other.

THE ROLE

As Executive Coordinator, you'll be the first face people see at Macklan's Dartmouth headquarters and a trusted partner to three senior leaders: the President & Founder, the CFO and the VP, Legal & Counsel. You'll report to the Chief of Staff and work across all three, keeping priorities organized, actions moving and the executive team's day-to-day rhythm on track. It's a role built on trust, and one where your consistency and judgment will be felt every day.

WHAT YOU'LL DO

Run the front desk, welcoming visitors and making sure every guest feels looked after
Keep the office organized, tidy and welcoming
Coordinate meetings, priorities and follow-ups across the executive team
Track actions, deadlines and commitments so nothing important stalls
Prepare and manage documents, correspondence and information
Organize travel, scheduling and meeting logistics
Serve as a reliable, professional point of contact for colleagues, partners and clients
Bring calm structure to shifting priorities and a steady flow of requests

WHO YOU ARE

Steady. When several things happen at once, you stay level and keep moving.
Dependable. When you say something will get done, it gets done.
A people person in the truest sense. You're as comfortable with executives as you are with tradespeople, partners and visitors, and you adjust naturally to different personalities.
A quick study. You pick up new people, systems and priorities fast.
Polished and warm. You bring a professional presence and positive energy. Confident without needing the spotlight.
Discreet. You understand the trust that comes with supporting senior leaders.
Practical and proactive. You see what's coming, look after things before anyone asks and solve problems without making them bigger than they need to be.

BACKGROUND

Experience supporting executives is valuable. A background in construction, real estate or another practical, entrepreneurial environment translates well, and hospitality or client-facing experience is an asset. You're organized and confident with everyday business technology. If your path looks a little different but this sounds like you, we'd like to hear from you.

HOW TO APPLY

Hawthorne Recruitment is leading this search on Macklan Group's behalf. Apply through LinkedIn or hawthornerecruitment.com.

Macklan Group welcomes applicants from all backgrounds. Accommodations are available at any stage of the process. Just let us know.

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More about this job

Responsibilities

Welcome visitors and maintain an organized, welcoming office while serving as a professional point of contact. Support three senior leaders by coordinating schedules, meetings, travel, documents, follow-ups, priorities, and commitments.

Requirements

The posting values executive-support experience, strong organization, confidence with everyday business technology, discretion, dependability, and the ability to manage shifting priorities. Experience in construction, real estate, or an entrepreneurial environment is relevant, while hospitality or client-facing experience is an asset; no specific education requirement is stated.

Skills

Executive Support
Front Desk Management
Meeting Coordination
Scheduling
Priority Management
Action Tracking
Deadline Management
Document Management
Correspondence Management
Travel Coordination
Meeting Logistics
Organization
Communication
Discretion
Problem-Solving
Business Technology

Visa sponsorship

Not detected in the job text

Keywords

Executive Coordination
Executive Support
Front Desk
Visitor Reception
Office Organization
Meeting Coordination
Scheduling
Priority Management
Action Tracking
Deadline Management
Document Management
Correspondence
Travel Coordination
Meeting Logistics
Executive Team
Confidentiality
Client Relations
Construction
Real Estate
Hospitality
Entrepreneurial Environment
Business Technology

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