Administrative assistant jobs in Canada (2,309 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 2,309
Employers: 1,163

Advertised starting pay

Average starting payCAD / hour: $26.96Across 343 listings
Average starting payCAD / year: $53,257Across 109 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%296 listings
On-site: 87%1,998 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (57), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

Email me new jobs Save this search

Added 3 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Esterhazy, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s)
Added 3 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a vari
Added 3 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 3 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Added 3 days ago
UO
Administrative Assistant
University of Waterloo
Waterloo, ON · Ira G. Needles Hall
- Full-time
Added 3 days ago
SH
Administrative Assistant
Shared Health-Soins Communs
Minnedosa, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values a
Added 3 days ago
SH
Administrative Assistant 4 - Central Support Services
Shared Health-Soins Communs
Winnipeg, MB
- Internship
Added 3 days ago
Administrative Assistant - Chair and Faculty - Biomedical Sciences
University of Guelph
Guelph, ON
This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural
Added 3 days ago
Administrative Assistant 4 - Central Support Services
Winnipeg Regional Health Authority
Winnipeg, MB
Added 3 days ago
Administrative Assistant
Winnipeg Regional Health Authority
Minnedosa, MB
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values an
Added 3 days ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 3 days ago
F
Senior Administrative Assistant
Fluor
Calgary, AB
- Full-time
Added 3 days ago
PV
Permanent full-time (7.5 hrs per day) Administrative Assistant
Prairie Valley School Division
White City, SK
- Full-time
Added 3 days ago
I-
Administrative Assistant
IFG - International Financial Group
Vancouver, BC
- Contract
We're Hiring: Administrative Assistant / Executive Support
Added 3 days ago
IH
Administrative Assistant | Nursing Administration
Interior Health Authority
Salmon Arm, BC
- Full-time
Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions to the Nursing Administration team located at the Shuswap…
Added 3 days ago
FA
Administrative Assistant
FTAI Aviation
Montreal, QC
- Full-time
Added 3 days ago
Administrative Assistant
Covenant Care + Covenant Living
Beaumont, AB
Chateau Vitaline Administrative Assistant Permanent Full Time 1.0 FTE Day 0815-1630
Added 3 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Battleford, SK
- Full-time
Added 3 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Swift Current, SK
- Full-time
Added 3 days ago
M
Administrative Assistant
MNP
Saskatoon, SK
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 3 days ago
BH
Junior School Administrative Assistant, Academics
Branksome Hall
Toronto, ON
- $50,123 to $62,570 CAD / year
- Full-time
Added 3 days ago
UO
Administrative Assistant
University of Alberta
Edmonton, AB
- Full-time
Added 3 days ago
BT
Administrative Assistant
Baker Tilly Canada
Rocky Mountain House, AB
- Full-time
We are looking for an Administrative Assistant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll…
Added 3 days ago
MU
Human Resources Administrator
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Added 3 days ago
D
Administrative Assistant
Desjardins
Montreal, QC · Complexe Desjardins Montréal
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…

Mallard Wealth Advisors

Administrative Assistant

Saskatoon, SK, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Administrative Assistant – Mallard Wealth Advisors (MWA)

Reporting to Derek Kennedy, Senior Wealth Advisor

Objective and Scope

Derek is seeking an Administrative Assistant to provide high-level administrative support and

coordination for his advisory team within the office. This role is responsible for helping manage the day-to-day workflow, prioritizing multiple tasks and projects, and supporting superior client service.

This includes scheduling client meetings, preparing for meetings, including all documentation and

reports and completing timely follow-ups for outstanding tasks.

Responsibilities

Support the Advisors with client and prospect engagement, including scheduling appointments,

preparing meeting materials, tracking next steps, and completing follow-up.

Prepare, complete, and process required paperwork and documentation for client transactions,

account updates, transfers, onboarding, and other advisor-directed activities.

Prepare for client meetings by gathering information, organizing documentation, updating client

files, and ensuring materials are accurate, complete, and ready.

Monitor incoming requests, identify priorities, and help ensure deadlines and client commitments

are achieved.

Contribute to a collaborative, positive, and accountable team environment that supports MWA’s

culture and client experience.

Requirements

Education and Experience

• Post-secondary education or continuing professional development, along with administrative

experience.

Industry experience in financial services, insurance, wealth management, or a related professional

services environment would be beneficial.

Proficiency with Microsoft Office, including Outlook, Word, and Excel, and CRM’s. Experience with

Salesforce is an asset.

Skills and Competencies

Strong administrative coordination skills with the ability to manage multiple priorities, deadlines,

and moving pieces.

Confident, professional, and observant, with the ability to anticipate needs and take initiative

without waiting to be directed.

Strong problem-solving skills with a solutions-focused mindset and the judgment to know when to

escalate questions or concerns.

Agile and adaptable, with the ability to shift priorities while maintaining accuracy, professionalism,

and client service standards.

Highly organized, detail-oriented, and motivated to get things done efficiently and accurately.

Strong communication skills, both written and verbal, with the ability to interact professionally with

clients, prospects, advisors, and internal team members.

Compensation

Full benefits, RRSP matching, vacation, and parking.

8:30 a.m. to 4:30 p.m., Monday to Friday, with occasional flexibility for events, seminars, or personal

needs. The firm often works until noon on Fridays in the summer

Apply About employer

More about this job

Responsibilities

Coordinate advisor and client workflows by scheduling appointments, preparing meeting materials, processing client paperwork, and tracking follow-ups. Monitor incoming requests and deadlines while supporting accurate, timely client service and a collaborative team environment.

Requirements

Post-secondary education or continuing professional development and administrative experience are requested; experience in financial services, insurance, wealth management, or a related professional services setting is beneficial. Candidates should be proficient with Microsoft Office and CRM systems, with strong organizational, communication, prioritization, problem-solving, and adaptability skills; Salesforce experience is an asset.

Skills

Administrative Coordination
Task Prioritization
Scheduling
Meeting Preparation
Document Preparation
Client Service
Follow-Up
Attention to Detail
Organization
Problem-Solving
Communication
Initiative
Adaptability
Microsoft Outlook
Microsoft Word
Microsoft Excel

Benefits

Full Benefits
RRSP Matching
Vacation
Parking

Visa sponsorship

Not detected in the job text

Hiring contact

Derek Kennedy

Keywords

Financial Services
Wealth Management
Insurance
Administrative Support
Client Service
Client Engagement
Prospect Engagement
Appointment Scheduling
Meeting Preparation
Meeting Materials
Client Transactions
Account Updates
Transfers
Client Onboarding
Documentation
Client Files
Deadline Management
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
CRM
Salesforce
RRSP Matching

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