Curriculum Administrative Assistant
Location: Happy Valley - Goose Bay, NL Employment: Full-Time ; Permanent
About Mamu Tshishkutamashutau - Innu Education
Located in Labrador, Mamu Tshishkutamashutau Innu Education (MTIE) is dedicated to supporting the educational journey of the Innu Nation. With two schools in Natuashish and Sheshatshiu, MTIE serves approximately 1,000 students from Kindergarten to Grade 12, fostering a culturally grounded and student-centered learning environment.
MTIE is committed to building a collaborative and supportive workplace where staff are empowered to contribute to the success and well-being of students and the broader Innu community.
About the Role
We are seeking a Curriculum Administrative Assistant to join our Curriculum team. Reporting to the Program Specialist, Language and Culture, the Administrative Assistant is the team’s first point of contact and provides clerical, travel and logistics support. Working closely with the Curriculum team, the Finance team and staff at Sheshatshiu Innu School and Mushuau Innu Natuashish School, the Administrative Assistant arranges travel and logistics, including fly-in travel to Natuashish, prepares purchasing and expense paperwork, and keeps team records complete, organized and confidential.
This position plays a key role in providing dependable office support that lets the Curriculum team spend their time on students, schools and the honouring of Innu culture, traditions and Innu-aimun.
Key Responsibilities
- Reception and Shipping: Act as the first point of contact for the team; receive, sort and distribute mail, courier and freight, and ship program materials and supplies to both schools, including air cargo to Natuashish.
- Travel and Logistics: Book flights, accommodation, ground transportation and vehicle rentals for the team, consultants and guests; prepare itineraries and rebook promptly when weather cancels or delays flights to Natuashish.
- Meetings and Events: Book rooms, equipment and catering for meetings, professional development sessions, workshops and community events, and arrange Innu-aimun interpreters and translators when needed.
- Administrative Support: Prepare, format and proofread letters, memos, reports, presentations and spreadsheets; schedule meetings, prepare agendas, and take and distribute notes and action items.
- Deadlines and Programs: Track deadlines for reports, funding applications and other submissions and send reminders; help coordinate logistics for land-based learning, cultural activities and adult learning.
- Purchasing and Invoices: Prepare purchase requisitions, obtain approvals and send them to Finance; match invoices and packing slips to orders with the correct account coding, and keep a simple tracker of purchases and open orders.
- Records and Confidentiality: Keep paper and electronic files organized and up to date, following MTIE records-retention requirements, and keep student, family, staff and financial information strictly confidential.
Qualifications
Education
- High school graduation, or a certificate or diploma in Office Administration, Business Administration or a related field, or an equivalent combination of education and experience.
Mandatory Requirements
- Legal entitlement to work in Canada.
- Provision of a clear Criminal Record Check and Vulnerable Sector Check (current within the last 6 months).
Experience
- One to two years of administrative experience, preferably in an education or public-sector setting.
- Experience booking travel and coordinating logistics for meetings and events.
- Experience preparing purchase requisitions and matching invoices.
- Experience working in northern, rural, or Indigenous communities is considered a strong asset.
Knowledge and Skills
- Proficiency with Microsoft Office, Word and Excel.
- Knowledge of office procedures, records management and basic bookkeeping.
- Strong written and verbal communication skills, with a courteous and professional manner on the phone and in person.
- Ability to manage frequent interruptions and competing deadlines while keeping accuracy high.
- Ability to maintain confidentiality and exercise sound professional judgment.
- Demonstrated cultural competence, including awareness of Innu culture and values; fluency in Innu-Aimun is considered an asset.
Key Competencies
- Integrity and professionalism
- Strong interpersonal skills
- Adaptability and problem-solving
- Cultural awareness and responsiveness
- Organizational and time-management skills
Compensation and Benefits
Relocation and Regional Benefits
- Relocation allowance of $2,500
- Labrador living allowance
- Annual travel allowance for personal use
Compensation and Benefits
- Competitive salary
- 100% employer-paid premiums for group insurance benefits
- Registered Pension Plan (RPP) with employer matching up to 5.5% of base salary
- Employer-funded RRSP contributions of 7% of base salary
Professional Development
- Professional development opportunities
- Tuition assistance may be available for approved programs of study, subject to organizational policy and approval
Work-Life Balance
- Annual fitness and wellness allowance
- Paid personal leave provisions
- Extended office closures during Christmas and Easter
