Location: Toronto or Chatham ON
Administration
- Manage and monitor engagement mailbox, creating entries within database system
- Review and draft letters to support engagement within First Nations communities.
- Attend and take minutes during meetings
- Support the coordination of meetings and engagement activities with Indigenous groups.
- Assist in tracking community commitments, action items, and follow-up activities arising from engagement meetings.
- Maintain contact databases and distribution lists for Indigenous Nations, community groups, and stakeholders.
- Prepare and format presentations, briefing notes, meeting materials, and correspondence.
- Coordinate internal communications and team updates.
- Support document review and quality assurance for external communications.
Corporate Citizenship Support and Event Coordination
- Support sponsorship applications for local communities and Indigenous groups, guiding both external applicants and internal team members through Enbridge’s Corporate Citizenship process.
- Coordinate community events to foster engagement and enhance brand reputation.
- Order promotional materials, maintain inventory, and ensure availability for events.
- Manage event logistics such as booking hotels, catering, venues and payments.
Compliance & Documentation
- Review and edit engagement logs for accurate records and reporting.
- Oversee meeting minute reviews, coordinating with employees and consultants for timely finalization and distribution.
- Assist with maintaining team SharePoint site and records management.
- Support regulatory filings by organizing consultation records, correspondence, and supporting documentation.
- Assist with the preparation and quality control of consultation summaries, reports, presentations, and briefing materials.
- Maintain project files and records in accordance with regulatory and records management requirements.
Team Support
- Maintain the team’s shared calendar and SharePoint site access
- Submit and manage vendor onboarding.
- Collaborates with project teams, external consultants as well as internal Community and Indigenous engagement team.
- Attends regular project meetings (weekly) and team meetings (monthly)
- Attends ad hoc event planning meetings
- arranging building access or registering guests for WIFI access or booking rooms for consultation
Knowledge, Skills and Abilities
- Relevant education and a minimum of 3 years’ experience in the administrative field; or an equivalent combination of education and experience.
- Intermediate to High level of experience Proficient with the Microsoft Office Suite, SharePoint, Internet navigation, email, and general computer use.
- Strong interpersonal and communication skills
- Above average organization and planning skills
- Ability to learn tasks quickly and become efficient in a short period of time
- Self-starter, proactive and self-motivated
- Excellent time management skills and the ability to prioritize competing demands
- Ability to perform work with constant interruptions and minimal direct supervision
