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Markstone Landscaping

Executive Assistant to Owner

Mississauga, ON, Canada

On-site

Full-time

Apply on markstonelandscaping.bamboohr.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Workplace: On-site
Experience: Minimum 3 years of Executive Assistant experience supporting a business owner, executive, or leadership team
Posting language: English
Posted: Nov 15, 2026

Original job description

Executive Assistant to Owner

We're looking for an exceptional Executive Assistant to become the right hand to the owner of a growing landscape construction company.

This role is for someone who thrives in a fast-paced environment, loves creating order from chaos, and takes pride in making sure nothing falls through the cracks. You'll act as an extension of the owner by managing communications, coordinating priorities, tracking commitments, and ensuring projects and people continue moving forward.

Responsibilities

Manage email and calendar communications
Attend meetings, take notes, and track action items
Follow up with team members to ensure commitments are completed
Organize daily priorities and schedules
Support office administration and operations
Coordinate hiring and onboarding activities
Assist with personal errands and appointments when required
Coordinate meal planning and other personal support tasks
Lead and support special projects

Requirements

Minimum 3 years of Executive Assistant experience supporting a business owner, executive, or leadership team
Must live within 30 minutes of our office
Flexible schedule and availability when needed - this is not a traditional 9-5 role
Exceptional organizational and communication skills
Strong follow-through and accountability
Ability to prioritize competing demands and adapt quickly
High level of professionalism, discretion, and trustworthiness
Comfortable using technology and modern business software

Who Will Succeed Here

You are proactive, resourceful, highly organized, and don't wait to be told what needs to be done. You naturally take ownership, solve problems, and keep people accountable. You enjoy being the person behind the scenes who helps a business and its owner operate at a higher level.

If you're looking for an opportunity to become a true partner to a business owner and make a meaningful impact every day, we'd love to hear from you.

Apply on markstonelandscaping.bamboohr.com About employer

More about this job

Responsibilities

The Executive Assistant at Markstone Landscaping will manage the owner's email, calendar and daily priorities, track follow-ups and action items, and support office operations and hiring. The role also includes personal errands and special projects as needed.

Requirements

Candidates need at least 3 years of executive assistant experience supporting a business owner or leadership team, strong organization, communication and follow-through, and comfort with modern business software. They must live within 30 minutes of the office.

Skills

Calendar management
Email management
Meeting note-taking
Action item tracking
Scheduling
Office administration
Hiring coordination
Onboarding
Microsoft Office
Business software
Prioritization
Follow-up and accountability
Discretion
Project coordination
Communication

Keywords

Executive Assistant
administrative assistant
executive support
calendar management
email management
meeting minutes
action items
scheduling
office administration
hiring coordination
onboarding
landscaping
construction
business owner support
personal assistant
project coordination

Seniority

Mid level

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Work requirements

Jobs in Canada