Western Canada’s Largest Dealer-Owned purchasing group is growing again!
Are you a detail‑driven problem solver who thrives on coordinating complex logistics and keeping projects moving smoothly?
WD Co-Auto is seeking a proactive Equipment Projects Coordinator to play a key role in managing the internal execution of equipment projects from quote approval through delivery and installation.
This role offers the opportunity to grow into more advanced project coordination and operations responsibilities while gaining hands‑on experience in a collaborative, in‑office environment. If you're organized, communicative, and excited to make a measurable impact on project execution, we’d love to hear from you.
Location:
- This is a permanent, full-time role is in-office in Edmonton.
What You’ll Do:
Reporting to the Purchasing Manager, you will ensure equipment orders, logistics, and project documentation are clearly organized and progressing on schedule. You will maintain project tracking, coordinate deliveries and installations, and ensure warehouse staff, vendors, and subcontractors are aligned every step of the way.
This position works closely with the following internal and external partners to support the successful completion of equipment projects and deliver a seamless experience from start to finish.
- Sales Representatives
- Supply Chain Coordinator
- Warehouse Team
- Vendors and subcontractors supporting equipment installations
Equipment Project Coordination
- Coordinate the internal flow of equipment projects from quote approval through delivery and installation.
- Maintain project tracking and internal timelines based on dates and scheduling information provided by Sales Representatives.
- Ensure project information including equipment requirements, delivery timelines, and installation details are properly documented.
- Maintain organized records for equipment projects including orders, documentation, and delivery details.
- Track project progress internally and provide status updates to Sales Representatives when required.
- Equipment Order & Supply Chain Coordination
- Coordinate ordering of equipment and project components once quotes are approved.
- Work with vendors and the purchasing team to confirm equipment availability, lead times, and shipment schedules.
- Track purchase orders associated with equipment projects to ensure timely fulfillment.
- Monitor vendor lead times and proactively flag delays that may impact project timelines.
- Ensure all equipment, accessories, and materials required for projects are ordered and scheduled appropriately.
Project Logistics & Scheduling
- Coordinate delivery timelines between vendors, warehouse teams, subcontractors, and installation partners.
- Schedule equipment deliveries and installation logistics once required dates and site readiness information are provided by the Sales Representative.
- Maintain installation calendars and internal scheduling information.
- Track shipment status and confirm delivery dates for equipment and materials.
- Project Documentation & Change Management
- Manage and document project change orders including additional equipment, accessories, or scope adjustments.
- Prepare quote additions or order updates when project scope changes.
- Ensure all project documentation is complete and stored within company systems.
- Maintain clear records of project updates and changes.
Sales & Internal Team Support
- Support Sales Representatives by ensuring equipment projects progress smoothly through ordering, delivery, and installation.
- Maintain regular communication with sales staff regarding project status and potential delays.
- Assist with preparation of deposits and project documentation required prior to order placement.
- Sales Representatives remain responsible for confirming project timelines, site readiness, and installation dates with the customer. The Equipment Projects Coordinator manages internal coordination once this information is provided.
Cross-Functional Support
- Work closely with the Supply Chain Coordinator and warehouse staff to ensure equipment availability and delivery readiness.
- Provide support to supply chain and order desk functions.
- Maintain strong coordination between purchasing, sales, warehouse, and installation teams.
- Other duties as assigned by the Purchasing Manager
Measurement of Success
- Equipment projects progressing smoothly from order placement through delivery and installation.
- Accurate project tracking and documentation maintained for all equipment projects.
- Timely ordering and coordination of equipment and project materials.
- Clear communication and coordination between sales ,purchasing, warehouse, and vendors.
- Minimal delays related to internal coordination or supply chain execution.
- Effective support provided to Sales Representatives managing equipment projects.
- Strong organization and management of project documentation and scheduling.
What You’ll Bring:
- 1–3 years’ experience in project coordination, logistics, supply chain support, or a similar operations‑focused role.
- Strong organizational and project‑coordination skills with the ability to manage multiple timelines and details.
- Clear, professional communication skills for working with sales teams, vendors, and warehouse staff.
- Ability to identify issues early, troubleshoot delays, and take proactive steps to keep projects on track.
- High attention to detail when tracking equipment orders, documenting project changes, and maintaining accurate records.
- Solid time‑management skills and the ability to prioritize tasks in a fast‑paced environment.
Why Join WD Co-Auto
- Competitive Pay: an annual base salary depending on level of experience.
- Amazing Benefits: Comprehensive benefits package, paid time off
About WD Co-Auto
WD Co-Auto is dedicated to helping automotive dealerships across Canada succeed, and we want you to be part of our journey. Start your career in a role where your potential matters and every day is an opportunity to make an impact.
