Job Synopsis
The Accounts Payable Administrator supports MCC Canada’s financial operations by processing accounts payable transactions and payments, reconciling accounts, maintaining vendor and donor records, and preparing financial reports. The role also manages donation processing and reporting in DonorPerfect, supports credit card and bank deposit processes, and provides administrative support to the Finance team. Working with donors, vendors, provincial offices, and MCC staff, the position ensures financial transactions are processed accurately, promptly, and confidentially.
Job Details
Salaried Employee -Full Time at 1 FTE
Qualifications
All MCC workers are expected to exhibit a commitment to: a personal Christian faith and discipleship; active participation in a Christian church or Christian community; and nonviolent peacemaking. MCC is an equal opportunity employer, committed to employment equity. MCC values diversity and invites all qualified candidates to apply.
Essential:
- Experience in accounts payable, financial tracking, and processing
- Demonstrated proficiency with financial management system.
- Proficiency in Microsoft Excel, Word, and Outlook
- A high degree of accuracy and attention to detail
- Strong organizational skills and the ability to manage competing priorities
- Proven ability to manage time effectively and meet required deadlines
- Ability to work independently and collaboratively as part of a team
- Police record check
Preferred:
- Bachelor’s degree in accounting, finance, or a related field
- Experience with Sparkrock or Dynamics 365 Business Central
- Experience with Donor-Perfect software
- Experience working for a non-profit or charitable organization
Key Responsibilities
Major Responsibilities:
- 55% Accounts Payable and Finance Support
- 40% Donor Relations and related Accounting
Duties:
Accounts Payable and Finance Support – 55%
- Produces Excel reports for MCC provincial offices and Finance staff
- Assists with fiscal year-end preparation and the annual audit.
- Manages MCC Canada’s credit card reconciliation process, including cardholder reports, payment files, report compilation and the reporting structure..
- Enters transactions in the accounts payable sub-ledger and processes cheque and electronic funds transfer payments. Creates vendor records and updates contract and banking information as received.
- Contacts vendors to obtain electronic payment details and sets them up for direct deposit.
- Maintains the accounts payable calendar.
- Manages the accounts payable email account and invoice intake process, including preparing invoices for electronic approval.
- Performs related administrative tasks, including data processing, credit card processing, expense reports management and invoice preparation.
- Prepares bank deposits and delivers them to the bank as required.
Donor Relations and related Accounting – 40%
- Creates new donors and updates existing donor information in DonorPerfect.
- Manages donor database transactions and reports.
- Processes donations and provides backup support for donation receipting.
- Prepares monthly electronic funds transfer and weekly web forwarding reports.
- Responds to donor inquiries courteously and professionally.
- Accepts and processes phone and mailed-in donations.
- Processes daily web donation files and completes weekly reconciliation.
- Processes semi-monthly recurring donations.
- Investigates and resolves donation processing issues and errors.
- Prepares donation forwarding reports received from other agencies.
- Assists with processing of bequests.
- Maintains mailing lists, including address changes and updates to member and donor records.
Other General Tasks – 5%
- Assists the Controller, Director of Finance, and Senior Finance Director with projects, scheduling, and various tasks as required.
- Ensures that the Gospel of Jesus Christ is exemplified in the performance of all job responsibilities and through personal example.
- Attends and is actively involved in a local congregation.
- Models non-violent peacemaking in the workplace and community through respectful interactions with others.
- Participates in regular staff meetings, spending time in devotions and prayer with all in attendance.
- Other duties as assigned.
Contact/Relationships:
This position reports to the Controller and works closely with the Finance team. The role works independently while collaborating with colleagues to meet departmental goals and deadlines. The position communicates regularly with donors, vendors and staff across MCC offices and departments. Strong written and verbal communication skills are required. The role handles confidential donor and financial information with discretion.
Supervision:
This position has no supervisory responsibilities.
Complexity/Competencies:
Strong time management skills are required to manage multiple deadlines. The position manages multiple tasks and projects with minimal supervision. The role balances the needs and priorities of donors, vendors, Finance team members, supervisors and other departments. Sound judgment and problem-solving skills are required to resolve processing and reconciliation issues.
Independent Action:
Organizes work independently and coordinates with the team to meet deadlines. Investigates and resolves issues affecting accounts payable and donation processing systems.
Initiative and Ingenuity:
Identifies and recommends improvements to financial processes, reporting and workflow efficiency.
Communication/Interpersonal Skills:
Follows up with staff regarding reporting deadlines, requirements and processes. Responds to donation-related questions from donors, constituents and provincial finance staff.
Mental/Physical/Visual Demand:
The work requires sustained attention to detail, analysis of financial information, regular computer use, and timely follow-up until issues are resolved.
End Result:
Accounts payable, donation processing and other financial tasks are completed accurately and on time. Positive working relationships are maintained with donors, vendors, Finance team members and other MCC staff.
Start Date
19 Oct, 2026 - flexible
Salary Details
Base salary: $55,436
Benefits
MCC Canada (MCCC) has a Group Benefit plan which is paid by MCCC, it includes Supplemental Medical/Dental/Vision, Employee Life Insurance, AD&D, global medical assistance, RRSP contribution match, Employee Accidental Death, Dismemberment and Specific Loss, and Dependent Life Insurance. Long Term Disability is employee paid. Co-operators Insurance is available at employee discretion and employee paid. These benefits are effective on your first day of employment with MCC Canada.
Additional Information
MCC Canada affirms:
- That AI is not used to screen, assess, or select applicants for any position.
- All job postings are for an existing vacancy.
Location Description
This position is available on a hybrid structure.
- Winnipeg is a city of approximately 835,000 people located on the Red River, 112 kilometers north of the U.S. border. Being near the centre of Canada, it is a major transportation hub. The city's population is diverse and has the largest urban Indigenous population in Canada. English is the most common language spoken in Winnipeg, while also being home to a large francophone population. Tagalog, German, Mandarin or Cantonese, Ukrainian and Punjabi are other top languages spoken.
