Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 8, 2026

Hiring at a glance

View jobs

Open jobs: 4,679
Employers: 2,226

Advertised starting pay

Average starting payCAD / year: $73,381Across 342 listings
Average starting payCAD / hour: $28.46Across 259 listings
Average starting payUSD / year: $70,042Across 12 listings
Average starting payCAD / month: $5,022Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%51 listings
Hybrid: 15%683 listings
On-site: 84%3,910 listings

Not specified: 1% (35 listings)

Employers hiring include Canada Post - Postes Canada (253), HealthCareersInSask.ca (64), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 8 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Davidson, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused appro
Added 8 days ago
Senior Vulnerability Management Analyst
BRP
Montreal, QC
Added 8 days ago
A
Contract Manager
AtkinsRéalis
Toronto, ON
- Full-time
The Contract Manager is responsible for overseeing contract administration, ensuring compliance, and maintaining accurate rep
Added 8 days ago
A
Contract Manager
AtkinsRéalis
Toronto, ON
- Full-time
The Contract Manager is responsible for overseeing contract administration, ensuring compliance, and maintaining accurate rep
Added 8 days ago
SL
Senior Event Planner
Sun Life
Toronto, ON · Waterloo, ON · Montreal, QC · Sun Life Toronto One York
- Full-time
Added 8 days ago
MU
Student Office Assistant/Assistant(e) administratif(ve) étudiant(e) - CD - Law310
McGill University
Day, Chancellor,Hall
- Part-time
Added 8 days ago
D
Office Administrator - Redwood Dental Centre
dentalcorp
Winnipeg, MB · Redwood Dental Centre
- Part-time
Added 8 days ago
B
Administrative Assistant
Burson
Toronto, ON
- Full-time
Added 8 days ago
AF
Executive Assistant
Agri Foods
Burnaby, BC
- Full-time
Added 8 days ago
TB
Reception & Administrative Coordinator
The Butcher Shoppe
Toronto, ON
- $20 to $23 CAD / hour
- Full-time
Added 8 days ago
SC
Retail Operations Supervisor
Staples Canada
Steinbach, MB
- Full-time
Added 8 days ago
H
Office Manager Assistant, Full time seasonal
Havergal
Sudbury, ON
- Full-time
Keep track of inventory and work with supply vendors to ensure a well-stocked office
Added 8 days ago
MU
Student Office Assistant/Assistant(e) administratif(ve) étudiant(e) - CD - Law310
McGill University
Montreal, QC
- Part-time
Added 8 days ago
M
Property Administrator - Residential
Morguard
Calgary, AB
- Full-time
Added 8 days ago
M
Receptionist
Morguard
Mississauga, ON
- Full-time
Added 8 days ago
D
Administrative Assistant - Westmount Dental Centre
dentalcorp
AB · Westmount Dental Centre
- Full-time
Added 8 days ago
D
Administrative Assistant - Cityplace Dental Group
dentalcorp
Winnipeg, MB · Cityplace Dental Group
- Full-time
Added 8 days ago
W
Senior Procurement Specialist
Worley
AB · Edmonton, AB
- Full-time
Added 8 days ago
IP
Client Service & Office Manager
Insinc Promotions
Mississauga, ON
- Full-time
Added 8 days ago
CH
Medical Office Administrator
CBI Health
Calgary, AB
- Full-time
Full-Time Medical Office Administrator - Momentum Health Creekside, Calgary.
Added 8 days ago
AM
Office administrative assistant
Allingham Machining Inc.
Brampton, ON
- Full-time
Determine and establish office procedures and routines
Added 8 days ago
JP
Spécialiste, Affaires réglementaires / Regulatory Affairs Specialist
Jubilant Pharma Limited
Montreal, QC
- Full-time
Added 8 days ago
TB
Reception & Administrative Coordinator
The Butcher Shoppe
Toronto, ON
- $20 to $23 CAD / hour
- Full-time
Added 8 days ago
E
Procurement Specialist
eTeam
Montreal, QC
- $35 to $38 CAD / hour
- Contract
Added 8 days ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON
- $85,000 to $90,000 CAD / year
- Full-time
This a HYBRID role and you will be required to work in the office two days per week. The office is close to Union Starion.

Closed listing

Metlen

Office Coordinator (Fixed Term Contract)

Calgary, AB, Canada

Part-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Part-time
Closing date: Oct 23, 2026
Posting language: English
Posted: Sep 23, 2026

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Search current openings

Original job description

Archived listing. The details below describe a past opening.

Job description:

At METLEN Energy & Metals, we are catalysts for a sustainable future, positioned at the forefront of the energy transition while being a reference point for competitive green metallurgy at both the European and global levels. We are a global industrial and energy company operating across two highly interconnected and complementary sectors: Energy and Metals. With a consolidated turnover of €5,683 million and an EBITDA of €1,080 million, along with a workforce of over 7,627 dedicated individuals, we drive success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, creating a lasting impact. At METLEN, we foster a culture of resilience, challenge, respect, excellence, and change, empowering our diverse workforce to achieve remarkable outcomes.

The Executive Assistant provides high-level administrative and operational support to senior leadership, managing calendars, meetings, travel, communications, records, and executive priorities.

The ideal candidate is proactive, highly organized, detail-oriented, and able to manage competing priorities with professionalism and discretion.

The role is by a fixed term contract of 15 months duration.

Key Responsibilities

Manage complex executive calendars, meetings, appointments, and competing priorities.
Coordinate domestic and international travel, itineraries, accommodations, transportation, and expense reporting.
Prepare agendas, reports, presentations, briefing materials, correspondence, and meeting documentation.
Record minutes, track action items, and support timely follow-up.
Screen and prioritize communications, responding or escalating as appropriate.
Maintain confidential records, correspondence, filing systems, and retention requirements.
Organize meetings, leadership sessions, workshops, events, and related logistics, including rooms, technology, catering, and communications.
Serve as a professional point of contact for employees, clients, vendors, consultants, and business partners.
Coordinate approvals, signatures, contracts, and corporate governance documents.
Process expenses and corporate credit card transactions; support budgets, invoices, requisitions, and financial records.
Support employee engagement, company communications, sponsorships, and community activities.

What you bring to the role

At least five years of experience supporting senior executives or leadership teams.
Demonstrated experience managing complex calendars, travel, and executive communications.
Experience in a multinational or fast-paced corporate environment is an asset.
Diploma or bachelor’s degree in business administration, office administration, human resources, communications, or a related field
Exceptional organization, time management, attention to detail, and accuracy.
Strong written, verbal, interpersonal, problem-solving, and decision-making skills.
Sound judgment and discretion when handling confidential information.
Ability to work independently and manage multiple priorities.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Key Competencies

Integrity and confidentiality; planning and organization; communication and relationship management; initiative; customer focus; adaptability; attention to detail; and accountability.

Working Conditions

Office or hybrid environment, with occasional flexibility outside standard business hours to support executive schedules.

We respect your personal data. All personal information in your application and CV will remain strictly confidential.

At Metlen Energy & Metals we are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.

Nikolaos.Tsiftis@metlen.com

About employer

More about this job

Responsibilities

Provide senior leadership with administrative and operational support, including calendar and travel management, communications, meeting preparation, and confidential records administration. Coordinate events, approvals, expenses, financial documentation, and follow-up while serving as a professional contact for internal and external stakeholders.

Requirements

At least five years of experience supporting senior executives or leadership teams is required, along with demonstrated experience managing complex calendars, travel, and executive communications. A diploma or bachelor’s degree in a relevant field is listed, as are strong organizational, communication, discretion, and prioritization skills and advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Skills

Executive Calendar Management
Travel Coordination
Executive Communications
Meeting Coordination
Report and Presentation Preparation
Minute Taking
Action Item Tracking
Confidential Records Management
Event Logistics
Contract and Approval Coordination
Expense Processing
Budget and Invoice Support
Organization
Time Management
Microsoft Office and SharePoint

Visa sponsorship

Not detected in the job text

Hiring contact email

Nikolaos.Tsiftis@metlen.com

Keywords

Executive Assistant
Office Coordination
Executive Calendar Management
Travel Coordination
Meeting Documentation
Agenda Preparation
Reports
Presentations
Minute Taking
Action Item Tracking
Confidential Records
Corporate Governance
Contracts
Expense Reporting
Corporate Credit Cards
Budgets
Invoices
Requisitions
Employee Engagement
Company Communications
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
Renewable Energy
Metals
Multinational Environment

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