Position Summary
The Accounts Payable Supervisor supports the Accounts Payable Manager in overseeing the daily operations of the Accounts Payable function. This role is responsible for ensuring the timely and accurate processing of invoices and payments, maintaining vendor relationships, and driving process improvement. The Supervisor serves as the primary point of contact for day-to-day AP activities.
Key Responsibilities
Accounts Payable Operations
- Supervise daily accounts payable activities, including invoice processing, payment preparation, vendor account maintenance, and employee expense reimbursements.
- Review and approve transactions processed by AP staff to ensure accuracy, completeness, and proper authorization.
- Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries.
- Support the Accounts Payable Manager with workload planning and departmental objectives.
Team Leadership and Development
- Provide day-to-day leadership, coaching, and guidance to Accounts Payable team members.
- Assist with onboarding, training, and skill development.
- Monitor team productivity and ensure service level expectations are achieved.
- Foster a collaborative and customer-focused environment.
Vendor and Cross-Functional Management
- Maintain strong working relationships with vendors and internal departments.
- Address escalated vendor concerns and payment inquiries.
- Support procurement and operational teams regarding purchase order matching and invoice approvals.
Financial Controls and Compliance
- Ensure compliance with company policies, accounting procedures, and internal controls.
- Assist with audit requests, providing documentation and support as required.
- Confirm correct tax applications are being made to invoices when recorded.
Month-End and Year-End Activities
- Assist with month-end close processes, including accruals and account reconciliations.
- Support year-end audit requirements and financial reporting activities.
- Collaborate with the Accounts Payable Manager to ensure accurate reporting.
Qualifications
Education
- Diploma or bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent work experience will also be considered.
Experience
- Minimum 5 years of progressive accounts payable experience.
- Strong hands-on experience with ERP systems is preferred.
- Experience in high-volume transaction environments is preferred.
Key Competencies
- Strong organizational and time-management skills
- Excellent attention to detail and accuracy
- Analytical problem-solving abilities
- Effective communication and interpersonal skills
- Ability to prioritize and manage multiple deadlines
- Strong Excel skills
