Scheduling Clerk (Appendix D/Temporary Assignment: October 2026 – May 2027)
Status: Appendix D/Temporary Assignment (October 2026 – May 2027)
Hours: Monday – Friday, 35 hours/week
Home Campus: Fennell (hybrid work arrangements available)
Rate of Pay: Payband F (Start Rate: $32.74 per hour, plus 8% in lieu of vacation and benefits)
Vacancy Status: 1 vacancy available
Posting Date: September 29th, 2026
Closing Date: October 5th, 2026 at 7:00 pm EST
We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.
The Scheduling Clerk will support the Scheduling and Academic Support team and will take the lead responsibility for the room booking process, including requests for meeting space and midterm testing.
This role includes the reviewing of data from academic areas, manipulation, construction, distribution and maintenance of Post-Secondary Continuing Education, Apprenticeship, and final examination information at Mohawk College. The role also supports the Program of Study (POS) renewal processes within the department’s responsibilities.
What you’ll be doing:
Supports the Scheduling Officers team in the production of student, faculty, and room timetables for all students at all campuses:
- Responsible for the daily monitoring of the Scheduling email account and takes action as appropriate.
- Assists with the verification and processing of scheduling data received from SUMMIT.
- Assists with manually scheduling all courses rejected during the scheduling process.
- Assists with processing approved timetable changes received from academic areas.
- Completes all changes in the TPHi database and Banner, and informs academic areas daily of changes to ensure students and faculty have accurate and up to date schedules.
Co-ordinates the Central Room Booking process:
- Prioritizes and processes requests for space using the Infosilem EnCampus Enterprise software; responding to the needs of management, staff, and faculty for all college activities while maximizing space utilization.
- Provides expertise and makes suggestions for alternative space when the original request cannot be accommodated.
- Assists with the assignment and maintenance of portal user’s permissions.
Supports the production of final exam timetables:
- Assists with
the exam process, follows up with academic designate to ensure requests are
received within the set deadlines.
- Reviews,
verifies, and makes adjustments and corrections where needed for all exam
requests received from each academic area.
- Provides
up-to-date room information for all college stakeholders.
Supports Continuing Education scheduling processes:
- Monitors and
processes course cancellations daily.
- Ensures that
the portal WhereEnCampus is accurately displaying CE room listings.
Supports the Academic Data Office Functions
- Assists with the setup and execution of the three annual POS renewal cycles.
Other duties as assigned.
What you’ll bring to the role:
- A minimum of a two-year post-secondary education in Office Administration, Business, or other related programs; or equivalent.
- A minimum of 2 years of experience in an academic environment with scheduling exposure.
- Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
- The ability to communicate and work effectively with diverse students, employees, and communities.
What we offer:
- Opportunity to gain experience and build relationships at a Hamilton/Niagara Top Employer.
- Access to professional development opportunities.
- Option to enroll in Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
- Discounted rate for full-service athletic facility and instructor-led classes.
- Opportunities to engage in wellness events and activities.
To find out more about working at Mohawk College, including our Employee Value Proposition, please visit https://www.mohawkcollege.ca/about-mohawk/careers-at-mohawk
We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.
The College is committed to fostering inclusive and barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.
To learn more about Mohawk College’s commitments, please visit the Mohawk College strategic plan webpage: https://www.strategicplan.mohawkcollege.ca/
