The Associate, Executive Search and Client Services is a critical member of the MondouxRollins Partners team and plays an important role in the execution of executive search assignments, helping identify, attract and assess exceptional leadership talent on behalf of private company clients.
Working as part of a project-based search team, the Associate supports the successful execution of executive search assignments from launch through completion. This includes research, candidate identification, market mapping, candidate engagement, assessment support, client service coordination and project execution.
This role offers an exceptional opportunity to learn the executive search profession while gaining exposure to private companies, entrepreneurs, executive leaders and boards across Canada. It also provides the opportunity to contribute to the execution of Canada's Best Private Boards Summit and Awards, one of the firm's most significant annual initiatives.
Success in the role requires a combination of intellectual curiosity, strong judgment, attention to detail, project management discipline and outstanding communication skills. The ideal candidate enjoys learning, thrives in a fast-paced environment and is energized by solving complex talent challenges.
While prior executive search experience is welcome, it is not required. We are more interested in finding someone who is smart, collaborative, coachable and ambitious, with the drive to learn and grow within a high-performance professional services environment.
If you enjoy research, problem-solving, working with people and contributing to meaningful outcomes for clients, this role may be an excellent fit.
Key Responsibilities
Executive Search Execution
· Participate in search launch meetings and client briefings.
· Assist in developing candidate profiles, market maps and search strategies.
· Conduct research to identify target companies and prospective executive candidates.
· Build and maintain candidate pipelines and market intelligence databases.
· Source, map and engage leadership talent across various industries and functions.
· Conduct preliminary candidate outreach and qualify candidates.
· Schedule candidate interviews and coordinate stakeholder meetings.
· Maintain accurate records within the firm's search and CRM systems.
· Participate in search team update meetings and candidate review discussions.
· Support the preparation of candidate presentations and assessment materials.
· Assist in the development of candidate evaluation reports and written assessments.
· Contribute to creative solutions on challenging or highly specialized search assignments.
· Support referencing, due diligence and candidate closing activities as required.
Client Services and Project Coordination
· Assist with the coordination and execution of client engagements.
· Prepare client-facing documents, presentations and research materials.
· Support project timelines and ensure deliverables are completed accurately and on schedule.
· Coordinate meetings, interviews and client communications.
· Help maintain exceptional service standards across every stage of the client experience.
· Collaborate closely with partners, principals and team members to ensure successful project outcomes.
· Support consulting, board recruitment and human capital advisory assignments as required.
Canada’s Best Private Boards Summit and Awards Support
- As part of the team, assist with preparations leading up to the annual Canada's Best Private Boards Summit and Awards and support event logistics onsite.
Key Experience and Qualifications
· Experience working in environments where teamwork, judgment, responsiveness and deadlines are critical to success.
· Demonstrated ability to manage multiple priorities simultaneously while maintaining strong attention to detail.
· Strong written and verbal communication skills.
· Intellectual curiosity and the ability to learn quickly.
· Research experience and the ability to gather, assess and synthesize information from multiple sources.
· Strong interpersonal skills and a high degree of emotional intelligence.
· Comfortable using modern workplace technologies including Microsoft 365, Teams, LinkedIn, AI-enabled productivity tools and CRM platforms.
· Strong organization, project management and time management capabilities.
· Professional, polished and confident in interactions with senior leaders.
· Experience in professional services, consulting, customer service, business development, research, media, communications or related fields is an asset.
· Executive search, recruitment or talent acquisition experience is an asset but not required.
· Understanding of private companies, governance, entrepreneurship or leadership issues is considered an asset.
· University degree preferred.
· Bilingualism (English/French) is considered an asset.
Key Behaviours
· Entrepreneurial Mindset: You are proactive, resourceful and energized by opportunities to build, improve and create impact
· Resiliency and Grit: You adapt quickly, navigate ambiguity and remain productive when priorities change. You can start over when a plan doesn’t work or when an expected outcome doesn’t materialize.
· Strategic: You think beyond tasks to outcomes.
· Team First and Collaborative: You believe the best outcomes are achieved through collaboration, mutual support and shared success. You willingly jump in where needed and contribute to the success of the broader team.
· Detail-Oriented: You have a keen eye for detail and a commitment to excellence, and take pride in producing accurate, high-quality work.
· Humble, Hungry and Smart: You are confident without ego, ambitious without entitlement and thoughtful in how you engage with others. You are constantly learning, improving and contributing.
· Exceptional Project Manager: You can effectively manage multiple priorities and keep projects moving forward.
· Curious and Insight-Driven: You enjoy asking questions, uncovering insights and understanding what drives organizational success.
· Strong Judgment: You can assess situations thoughtfully, ask good questions and make sound decisions.
· Solutions-Oriented: You don't stop at identifying problems. You help identify practical solutions and move initiatives forward.
· Relationship-Builder: You build credibility and trust with candidates, clients, stakeholders and colleagues alike.
· Servant Leader: You support others, celebrate team success and contribute positively to the culture of the organization.
· GSD (Get Stuff Done): You take ownership, remove obstacles and consistently follow through on commitments.
· Sense of Humour: You bring perspective, positivity and humility to your work. You do not take yourself too seriously and contribute to a collegial, enjoyable and high-performing culture.
· Professional Ambassador: You represent MondouxRollins Partners and Canada's Best Private Boards with professionalism, integrity, discretion and sound judgment in every interaction
