Administrative assistant jobs in Canada (2,320 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 8, 2026

Hiring at a glance

View jobs

Open jobs: 2,320
Employers: 1,164

Advertised starting pay

Average starting payCAD / hour: $26.93Across 344 listings
Average starting payCAD / year: $53,257Across 109 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%298 listings
On-site: 87%2,007 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (58), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 1 month ago
VC
Analyst/Administrative Assistant
Vancouver Coastal Health
Richmond, BC
- $29.89 to $39.24 CAD / hour
- Full-time
Come work as an Analyst/Administrative Assistant with Vancouver Coastal Health (VCH) on the Corporate Support team at Richmond Hospital. Apply now to join the team!
Added 1 month ago
DG
Administrative Assistant [Contract: Jan 11- April 30, 2027]
Doane Grant Thornton LLP
Mississauga, ON
- Temporary
Added 1 month ago
DG
Administrative Assistant [ [Contract: Jan 11- April 30, 2027]]
Doane Grant Thornton LLP
Oakville, ON
- Temporary
Added 1 month ago
Administrative Assistant
Munich Re
Montreal, QC
We are seeking a highly organized, proactive and service-oriented Administrative Assistant to support members of our Montreal team and help ensure a positive, productive and…
Added 1 month ago
DG
Administrative Assistant [Contract: Jan 11- April 30, 2027]
Doane Grant Thornton LLP
Markham, ON
- Temporary
Added 1 month ago
FG
Administrative Assistant
FFUN Group
Saskatoon, SK
- Full-time
FFUN Group is looking for an Administrative Assistant to join our Corporate Office in Saskatoon. This is a great entry-level opportunity for someone who is organized, dependable, energetic,…
Added 1 month ago
RH
Nursing Administrative Assistant
Responsive Health Management
Ottawa, ON
- Up to $55,000 CAD / year
- Full-time
The Administrative/Nursing Assistant reports to the Director of Care and is responsible for assisting with all the day-to-day f
Added 1 month ago
Human Resources Administrator
ANDRITZ AG
Nanaimo, BC
Added 1 month ago
A
Human Resources Administrator
ANDRITZ
Nanaimo, BC
- Full-time
Added 1 month ago
CG
Administrative Assistant
Canaccord Genuity Group Inc.
Vancouver, BC
- Full-time
Added 1 month ago
CO
Administrative Assistant 6
City of Saint John
Saint John, NB
- Full-time
…Community Services, the position is responsible for a variety of administrative duties to provide the necessary support to the management team, front line customers, Council Committees, as…
Added 1 month ago
EI
Office Administrative Assistant - Civil
EBC Inc.
Mississauga, ON
- Full-time
Added 1 month ago
CM
Administrative Assistant, Executive and Content Team Support - Bilingual (EN/FR)
Canada Media Fund | Fonds des médias du Canada
Montreal, QC
- Full-time
ADMINISTRATIVE ASSISTANT, EXECUTIVE AND CONTENT TEAM SUPPORT
Added 1 month ago
UO
Administrative Assistant
University of Victoria
Victoria, BC
- Full-time
The Administrative Assistant serves as the first point of contact for all students and visitors to the IMP, and provides comprehensive administrative support to students, staff and faculty.…
Added 1 month ago
CS
Human Resources Administrator
Crescent School
Toronto, ON · North York, ON
- Full-time
Added 1 month ago
Office Administrative Assistant - Civil
EBC Inc.
Mississauga, ON
Added 1 month ago
CO
Administrative Assistant 6
City of Saint John
Saint John, NB
- Full-time
…Community Services, the position is responsible for a variety of administrative duties to provide the necessary support to the management team, front line customers, Council Committees, as…
Added 1 month ago
VS
Administrative Assistant (2026-10269)
Verve Senior Living
Mississauga, ON
- Part-time
Added 1 month ago
P
Project Administrative Assistant
Pomerleau
Sept-Îles, QC
- Full-time
As a Project Administrative Assistant working in the Civil & Infrastructure Operations team at Pomerleau Construction, you will play a key role in supporting the project teams with…
Added 1 month ago
CI
French Administrative Assistant II
Cenergy International Services
Halifax, NS
- Contract
Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and…
Added 1 month ago
IC
Adjoint administratif ou adjointe administrative- EN
IAMGOLD Corporation
Quebec, QC
- Full-time
Apportez votre aide à l’exploration en coulisse – joignez-vous à IAMGOLD à titre d’adjoint administratif ou adjointe administrative
Added 1 month ago
CU
Administrative Assistant, Dean Science
Concordia University of Edmonton
Edmonton, AB
- Full-time
Added 2 months ago
RJ
Administrative Assistant (Evergreen)
Raymond James Ltd.
Vancouver, BC
- Full-time
Drawing on industry experience in a financial services firm or previous experience in an administrative role, you will
Added 1 month ago
EC
Laboratory Administrative Assistant
EMSL CANADA INC
Mississauga, ON
- Full-time
…TimeSalary Range: $20.00 - $20.00 HourlyEMSL is seeking a Laboratory Administrative Assistant in Mississauga, ON. This is an administrative support position for the laboratory manager and…
Added 1 month ago
Adjoint administratif ou adjointe administrative
IAMGOLD
Val-d'Or, QC
Apportez votre aide à l’exploration en coulisse – joignez-vous à IAMGOLD à titre d’adjoint administratif ou adjointe administrative

Munich Re

Administrative Assistant

Montreal, QC, Canada

Apply About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Sep 15, 2026

Original job description

We are seeking a highly organized, proactive and service-oriented Administrative Assistant to support members of our Montreal team and help ensure a positive, productive and well-functioning workplace environment in our Montreal office. This position requires a minimum of three days per week on-site.

This role is ideal for someone who thrives on taking ownership, solving problems and ensuring things run smoothly behind the scenes. The successful candidate will be a trusted partner to executives, coordinating schedules, meetings, travel and administrative activities while helping oversee the day-to-day functioning of the office, workplace experience initiatives and employee events.

Your Role

Executive Support

Effectively manage the calendars of assigned staff , ensuring schedules are current, conflict-free and aligned with business priorities.
Coordinate meetings, including scheduling, room bookings, catering, technology requirements and meeting logistics.
Manage day-to-day requests from supported executives, ensuring timely and professional execution.
Coordinate domestic and international travel arrangements, including itineraries, accommodations and related logistics.
Prepare and submit expense reports accurately and in a timely manner, in accordance with company policies.
Monitor executive priorities and bring urgent matters requiring attention to the forefront.
Assist with formatting presentations, reports and meeting materials to ensure a professional and consistent appearance.
Coordinate translation with support of internal and external resources.
Assist leaders and employees with bilingual communications, helping ensure consistency, professionalism and accuracy across both official languages.
Handle confidential and sensitive information with the highest level of discretion and professionalism.
Take ownership of administrative and operational issues, coordinating solutions and following through to resolution.

Workplace & Employee Experience Support

Help ensure the Montreal office remains a professional, welcoming and efficient workplace for employees and visitors.
Ensure office supplies, refreshments, snacks and other workplace needs are provided.
Support meeting room set-up, audio-visual requirements and catering arrangements.
Support workplace initiatives that enhance employee experience and foster a positive office culture.
Welcome visiting leaders and support their office experience while in Montreal.
Identify opportunities to improve workplace processes, services and employee experience.

Events & Office Activities

Coordinate team lunches, employee recognition activities, social gatherings and other office events.
Assist with the planning and execution of client receptions, executive visits and office functions.
Coordinate logistics for internal meetings, workshops and special events.
Help foster a positive and engaging office culture through the coordination of employee recognition activities, team lunches, office gatherings and other workplace initiatives.

Your Profile

Post-secondary education or equivalent combination of education and experience.
Proven success in an executive support, office coordination, administrative or business support role.
Experience supporting leaders in a professional services, financial services or corporate environment is considered an asset.
Experience coordinating events, workplace activities or office operations is considered an asset.

BILINGUAL COMMUNICATION:

Fully bilingual in English and French with exceptional verbal and written communication skills in both languages.

Comfortable interacting with employees, executives and visitors in both official languages.

ORGANIZATION & PRIORITIZATION:

Exceptional organizational skills with the ability to manage multiple competing priorities and changing demands while maintaining a high level of accuracy and attention to detail.

INITIATIVE & OWNERSHIP:

Takes ownership of responsibilities, proactively identifies issues and opportunities, and follows through to completion with minimal supervision.
Focuses on solutions and outcomes rather than simply managing tasks.
Demonstrates sound judgement and resourcefulness when faced with competing priorities or unexpected challenges.

CLIENT AND EMPLOYEE SERVICE:

A genuine desire to provide outstanding service and create positive experiences for executives, employees and visitors.
Professional, approachable and responsive in all interactions.

TEAMWORK:

Collaborates effectively with colleagues and enjoys working as part of a team.
Builds positive relationships across all levels of the organization.

TECHNOLOGY:

Strong proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.
Comfortable learning and leveraging productivity tools, including Microsoft Copilot and other emerging technologies.

PROFESSIONALISM:

Maintains the highest standards of confidentiality, discretion and professionalism.

WHAT SUCCESS LOOKS LIKE:

The successful candidate will become a trusted partner to executives and a key contributor to the Montreal office experience. They will proactively manage administrative, logistical and workplace matters, allowing leaders and employees to focus on their priorities with confidence that things are being handled efficiently, professionally and with care.

This individual is known for taking ownership, finding solutions, anticipating needs and ensuring that executives and employees never have to worry about administrative or workplace issues because they are handled proactively and effectively.

About Munich Re

Together, we engage with everything we have and are, to help humankind act braver and better.

As the world’s leading reinsurance company with more than 40,000 employees in over 50 locations around the globe, Munich Re introduces a paradigm shift in the way you think about insurance. By turning uncertainty into manageable risk, we enable fundamental change. We recognize Diversity, Inclusion, and Belonging as a key priority with a culture that welcomes different thoughts and opinions. We dare to think big and are continuously innovating on behalf of our clients.

Our data, our technology, and our teams place us in a unique position to drive transformative change in the life insurance industry. We invest strategically in our world class talent, offering our employees a work experience that promotes professional development, innovation, and rewards high performance.

What Can We Offer You?

We are pleased to offer our employees great benefits and resources to support their mental, physical and financial wellbeing. These include:

An engaging and collaborative environment that promotes continuous learning and development
A hybrid work environment that combines weekly in-office and remote days
A great compensation package including annual company bonus
Market leading company-paid flexible health and dental benefits, starting on your first day
Flexible dollars provided by the company to put towards Health Spending Account and/or Wellness Spending Account
Immediate participation in DC Pension Plan with an automatic employer contribution, plus optional company match
Generous time off including vacation, personal days, unplanned time, Statutory Holidays and company-wide early closure half-days
Learning and development programs and resources, including unlimited access to LinkedIn Learning, Education Assistance Program and reimbursement for professional fees
Maternity, Parental & Adoption Leave top-up program
Employee Referral Program, Recognition & Rewards Platform

This role is located in our Montréal office at 1000, rue De La Gauchetière, and we operate in a hybrid work model. This job posting is for an existing vacancy.

We do not use AI in our recruitment process - applications are reviewed by our team to ensure a fair and personalized experience.

Please note that only candidates who are selected for interview will be contacted directly. We thank all candidates for their interest.

Munich Re is committed to providing a work environment that is inclusive and free of employment barriers and discrimination. Accommodations will be made for qualified applicants with a disability throughout the recruitment process. If you receive a request for an interview and you have a disability which will require an accommodation to support your participation, please contact AODARequestHR@munichre.ca as soon as practical so that suitable accommodations can be arranged

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will provide executive support by managing calendars, travel, and expenses while ensuring professional communication. Additionally, the role involves overseeing office operations, coordinating workplace events, and fostering a positive employee experience.

Requirements

Candidates must possess post-secondary education and proven experience in an administrative or executive support role. Full bilingual proficiency in English and French is required, along with strong organizational skills and proficiency in Microsoft Office applications.

Skills

Executive support
Calendar management
Travel coordination
Expense reporting
Bilingual communication
Office administration
Event planning
Microsoft office
Outlook
Word
Excel
Powerpoint
Teams
Microsoft copilot
Problem solving
Organizational skills

Benefits

Annual company bonus
Flexible health and dental benefits
Health spending account
Wellness spending account
DC pension plan
Vacation
Personal days
LinkedIn learning
Education assistance program
Maternity, parental and adoption leave top-up

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Support
Office Coordination
Bilingual
Calendar Management
Travel Logistics
Expense Reports
Event Planning
Workplace Experience
Microsoft Office
Microsoft Copilot
Professional Services
Financial Services
Hybrid Work
Communication
Organization
Problem Solving
Confidentiality
Teamwork
Client Service

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