Key Responsibilities
- Preventive Maintenance Scheduling: Administering and tracking preventative maintenance schedules to ensure compliance with standards.
- Contractor Management: Coordinating third-party contractors, ensuring safety orientations, permits, and job hazard analyses are in place before work begins.
- Work Order Administration: Creating, tracking, and closing out work orders through maintenance software.
- Vendor and Contract Management: Maintaining service contracts, vendor performance records, and scheduling inspections.
- Budget and Reporting: Assisting in managing the facility's operations budget, processing invoices, and preparing maintenance reports.
- Emergency Response: Documenting and tracking emergency incidents, including reports, progress, and repair invoices.
- Regulatory Compliance: Ensuring adherence to relevant legislation, such as fire, life safety, and occupational health and safety.
Qualifications & Skills
- Education: Post-secondary education in Construction Project Management, building systems, or property management is often preferred.
- Experience: Generally 1–2 years of experience in facility maintenance or commercial property management.
- Technical Knowledge: Familiarity with building systems (HVAC, plumbing, electrical).
- Software Proficiency: Experience with MS Office and Maintenance Management Systems.
- Communication: Strong interpersonal skills for dealing with customers, contractors, and staff.
- Organization: Ability to handle multiple competing priorities in a fast-paced environment.
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