About the role
We are looking for a PDM Coordinator (Document Controller) to provide and ensure a proficient, effective, timely and quality document management and control service throughout the Project’s lifecycle, across dispersed teams, time-zones, and geographies, whilst being based in Montreal.
This role is a great opportunity for a team player who has great stakeholder engagement skills, team leadership experience, and a strong understanding of Document Control processes. The successful candidate will also be involved in project set up, contractor engagement and onboarding and implementing ongoing process improvements.
What you’ll bring
- A commitment to the safety of yourself and your team
- Minimum 5+ years' experience in a document control role working on large projects
- Experience in engineering and construction projects
- Previous experience in managing small to medium document control teams
- Excellent collaboration and engagement skills dealing with stakeholders’ groups and team members
- Previous exposure in installing and managing Document Control systems and processes
- Previous experience in project set-up and contract/project close-out and handover
- Previous experience in managing suppliers, contractors and/or vendor teams
- Ability to oversee, manage and report on the team’s workload
- Ability to excel in a fast-paced work environment
It will also be beneficial if you have:
- Document Control experience across the project lifecycle, from Order of Magnitude study to handover and close-out
- Experience working at or supporting projects on site
- Prior experience with InEight Document and SharePoint
Key Responsibilities
- Quality control and verification of project deliverables from contractors and ESPs
- Training and technical support for internal and external stakeholders
- Participation in coordination meetings and communication follow-up
- Reporting and data cleansing, in collaboration with the PDM Lead
- Follow-up on pending project deliverables and RFI documentation
- Systems to be required SharePoint, InEight, MS Office.
- Onboard new starters, coach, and buddy up to ensure the ongoing development of DCs.
- Train DCs on internal PDM processes.
- Produce and distribute weekly expediting report.
- Escalate issues not resolved within 24hrs to Lead.
- Conduct fortnightly contractor check-ins.
- Review CDS with each contractor, monthly.
- Maintain distribution matrix, monthly.
- Attend project meetings, as per project cadence and engage regularly F2F with project peers.
- Conduct ongoing user system training (InEight, SharePoint)
- Deliver plan for project setup and handover planning requirements as defined by Lead.
- Role model stakeholder responsiveness (?24hrs).
- Actively participate in improvement idea generation and any associated implementation of CI initiatives.
- Streamline InEight and SharePoint access requests.
