Job Title: Enrolment & Academics Manager [15 Month Contract]
Job Type: Full-Time [Contract]
Location: Calgary, AB
Salary Range: $70,000 - $80,000 + Performance Bonus
Overview:
New West College is an emerging private career college committed to providing high-quality education and training to students in various fields. Our mission is to empower students with the skills and knowledge they need to succeed in their chosen careers. We pride ourselves on our innovative programs, supportive learning environment, and commitment to excellence and student focus.
We are seeking a highly motivated and disciplined Enrolment & Academics Manager for a 15-month term contract (Maternity Leave Coverage). Strong performers during this term may be considered for a permanent position based on business needs.
Reporting to executive management, this role sits where operations meets student success. You’ll drive enrolment, oversee the full student lifecycle, monitor academics and be compliant with Alberta’s private vocational regulatory standards.
Key Responsibilities:
Admissions:
· Oversee admissions lifecycle, from first application to confirmed enrolment.
· Ensure admissions practices comply with the Private Vocational Training Amendment Act (PVTAA) and Private Vocational Training Amendment Regulation (PVTAR).
· Review and decide on escalated admissions files.
· Track key metrics, including application-to-enrolment conversion and graduation and withdrawal rates.
· Keep student records accurate, complete, and compliant with privacy standards.
Program Coordination:
· Direct Program Coordinator(s) on scheduling, resource allocation, and program logistics.
· Review attendance and student progress data to catch issues early.
· Monitor graduation rates against regulatory and institutional benchmarks.
· Support audit and regulatory documentation under the PVTAA and PVTAR.
Academics:
· Lead academic staff and instructors in delivering high-quality programs and academic services.
· Review curriculum and update it to meet relevant labour market needs, as needed.
· Track instructional quality and confirm delivery meets regulatory standards.
· Support the institution with building partnerships with employer groups and accreditation bodies to strengthen programs.
Leadership:
· Supervise and lead the admissions, program coordination, and academics teams day to day.
· Hold regular one-on-ones with each direct report to track progress, clear obstacles, and give direction.
· Set measurable KPIs for each team member and lead formal performance reviews.
· Onboard and orient new team members.
Financial Administration:
· Process provincial and national student loan files, including approving or declining applications in the Confirmation of Registration (COR) system and maintaining session dates and costs in PAPRS.
· Review tuition remittance entries in the Student Information System and flag discrepancies.
Regulatory Compliance:
· Keep all admissions, enrolment, and academic activities compliant with the PVTAA, PVTAR, and other related legislation.
· Stay current on regulatory changes and brief the team and executive leadership on an ongoing basis.
· Prepare for audits, site visits, and compliance reviews.
· Contribute to annual reports and regulatory submissions.
Qualifications & Skills:
· Bachelor’s degree in Business, Education or related field. Equivalent experience may be considered.
· 3 – 5 years experience in operations or management, ideally at a private career college or another post-secondary institution.
· Working knowledge of Alberta’s regulatory requirements as they relate to private career colleges and student aid application processes.
· Proven experience leading teams and managing performance.
· Comfort with data, KPIs and reporting.
· Excellent verbal and written communication skills with the ability to work effectively with diverse student populations.
· Demonstrated enthusiasm for building connections and fostering collaborative relationships in both one-on-one and group settings.
Why Join Us?
· Be part of a student-focused, mission-driven team helping adult learners succeed in today’s job market.
· Play a vital role in shaping careers.
· Enjoy a collaborative work environment with opportunities to grow professionally.
· Take advantage of a comprehensive suite of employer benefits.
Benefits & Perks:
· Comprehensive Benefits (Health, Dental, Vision, Professional Services & Employee and Family Assistance Program (EFAP))
· Five (5) Weeks Paid Time Off
· Performance Bonus Structure
· Professional Annual Dues Reimbursement
· On-Site Parking
· Professional Development Opportunities
Equal Opportunity Employer
New West College is proud to be an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace where every employee feels valued, respected, and supported. We do not discriminate on the basis of race, color, ancestry, place of origin, national or ethnic origin, citizenship, creed, religion, sex, sexual orientation, gender identity or expression, age, marital or family status, disability, or any other characteristic protected by applicable law.
We thank you for applying. Only selected candidates will be contacted further.
