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Added 3 hours ago
(CAN) Manager, Facility Services
Walmart Canada
Winnipeg, MB
Full-time
…plumbing, electrical and critical power maintenance and service operations by evaluating current and future projects by examining facility needs, evaluating equipment needs, identifying…
Added 3 hours ago
Electrical Project Coordinator Co-op - Winter 2027 (8-12 Month Term)
Modern Niagara
Ottawa, ON
Full-time
The Electrical Project Coordinator Co-op supports the successful delivery of electrical construction projects by assisting Project Managers, Site Superintendents, and project teams with…
Added 3 hours ago
Logistics - Logistic Coordinator
Giampaolo Group Inc.
Brampton, ON
Full-time
Coordinate freight requirements with rail carriers, transportation contractors, customers, and internal Logistics, Operations, Commercial, Finance, Procurement, and Sales teams.
Added 4 hours ago
Buyer
ASSA ABLOY Opening Solutions Americas
Woodbridge, ON
Full-time
Do you have experience as a Buyer or working within Procurement? Do you thrive on building vendor relationships and making smart purchasing decisions that directly impact operations? Are…
Added 4 hours ago
Facilities Coordinator
JLL
Toronto, ON · CAN-CLIENT Toronto-Google
Full-time
JLL is hiring a Facilities Coordinator to join the Facilities Management Team at one of its prominent clients in Toronto. In this fast paced, client facing role, you will support the FMT…
Added 4 hours ago
Business Operations and Contracts Coordinator
Zynga
Toronto, ON
$62,000 to $82,000 CAD / year
Zynga is looking for a highly organized and proactive Program & Business Operations Coordinator to join our CTO Strike Team - Contract & Vendor Management Team. This role sits at the…
Added 4 hours ago
Materials Manager
W3Global
Wellesley, ON
$85,000 to $95,000 CAD / year
Full-time
…shipping, and material handling teams, as well as the Fleet Coordinator, ensuring our production workshop and site installers have exactly what they need, when they need it. This role…
Added 4 hours ago
Coordinator, Parts
McKay Metis Group
Fort McMurray, AB
Full-time
The Parts Coordinator is responsible for coordinating the ordering, receiving, organization, tracking, and distribution of parts, materials, and supplies required to support equipment and…
Added 6 hours ago
E-Commerce Portfolio Lead
IMGadgets™
Mississauga, ON
Full-time
Sourcing Support & Launch Project Management: Partner with procurement to source new line extensions and products. Own the operational project management and tracking of product launches…
Added 6 hours ago
Order Management Coordinator
Lakeside Controls
Mississauga, ON
…our customers’ process automation challenges, keeping their operations running…
Added 7 hours ago
Accounts Payable Coordinator
Mattr
Vaughan, ON · Calgary, AB
As an Accounts Payable Coordinator, you will play a critical role in ensuring the accuracy, efficiency, and integrity of Mattr's accounts payable operations. Success in this role means…
Added 7 hours ago
Buyer
ASSA ABLOY
ON · Woodbridge, ON
Do you have experience as a Buyer or working within Procurement? Do you thrive on building vendor relationships and making smart purchasing decisions that directly impact operations? Are…
Added 7 hours ago
Vessel Dispatch Coordinator II
Seaspan
North Vancouver, BC
Full-time
The Vessel Dispatch Coordinator II allocates and dispatches local tug operations and charter boats as required to handle daily customer orders. The role ensures that all tugs are utilized…
Added 7 hours ago
Electrical Project Coordinator Co-op - Winter 2027 (8-12 Month Term)
Modern Niagara
Ottawa, ON
Full-time
The Electrical Project Coordinator Co-op supports the successful delivery of electrical construction projects by assisting Project Managers, Site Superintendents, and project teams with…
Added 7 hours ago
CMMS Spare Parts Coordinator
BEUMER Group
Toronto, ON
Full-time
The Computerized Maintenance Management System (CMMS) / Spare Parts Coordinator is responsible for CMMS and spare parts for the baggage handling system at Toronto Pearson International…
Added 8 hours ago
(CAN) Manager, Facility Services
Walmart Canada
Fredericton, NB
Full-time
…plumbing, electrical and critical power maintenance and service operations by evaluating current and future projects by examining facility needs, evaluating equipment needs, identifying…
Added 8 hours ago
Facilities Coordinator
Cassels Brock & Blackwell LLP
Vancouver, BC
Full-time
Our Vancouver office is currently recruiting for a Facilities Coordinator in our Facilities, Business & Client Services Department, reporting to the Manager, Facilities, Business & Client…
Added 8 hours ago
(CAN) Manager, Facility Services
Walmart Canada
Peterborough, ON
Full-time
…plumbing, electrical and critical power maintenance and service operations by evaluating current and future projects by examining facility needs, evaluating equipment needs, identifying…
Added 8 hours ago
Abatement / Environmental / Restoration Coordinator
Sky Building Restoration
Toronto, ON
Full-time
Perform other related duties and responsibilities as assigned to support company operations and project success.
Added 8 hours ago
Utility & Finance Coordinator
Human Resources
Middlesex Centre, ON
The Utility & Finance Coordinator works in the Finance department and administers accounts payable and accounts receivable activities, including water and wastewater billing and…
Added 9 hours ago
(CAN) Manager, Facility Services
Walmart Canada
St. John's, NL · Greater St. John's Metropolitan Area
Full-time
…plumbing, electrical and critical power maintenance and service operations by evaluating current and future projects by examining facility needs, evaluating equipment needs, identifying…
Added 9 hours ago
Coordonnateur(trice) - Comptes Clients (CAM)
MHI RJ Aviation Group
Boisbriand, QC
Full-time
…the CRJ Series program. We provide comprehensive solutions in operations, engineering, and customer support, including maintenance, refurbishment, technical publications, as well as…
Added 9 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…registration through recruitment, data collection and analysis support, to publication and knowledge translation. The incumbent is expected to work with a high degree of autonomy: setting…
Added 10 hours ago
Coordinator, Contract Service Delivery
CityofOttawa
Ottawa, ON
…transportation hub focused on addressing the planning, implementation, operations and delivery of all modes of transportation in the City of Ottawa, including safe, reliable and courteous…
Added 10 hours ago
Coordinator- Master Plan & Capitol Projects (6-Month contract)
Toronto Cricket Skating and Curling Club
Toronto, ON
Full-time
Therefore, we are seeking an organized, enthusiastic, and detail-oriented Coordinator, Master Plan & Capital Projects (6 months' contract) to support a diverse portfolio of planning,…

Closed listing

North Mechanical Systems Inc

Service Coordinator

Mississauga, ON, Canada

Job type: Full-time
Closing date: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

This opening has closed.

The original listing is kept below for reference.

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Original job description

Archived listing. The details below describe a past opening.

Hiring a Commercial HVAC Service Department Coordinator who brings real, practical experience from within the HVAC trade. This person will be counted on to keep the entire technician workflow organized and running smoothly, staying closely connected with technicians, customers and management on everything from scheduling and 100% digital paperwork to communication and follow up.
The ideal candidate will have a solid understanding of HVAC systems built through apprenticeship, field work or technical training, and can communicate clearly with people at every level of the organization.
Required Skills
Comprehensive working knowledge of commercial HVAC systems, equipment and terminology, or a strong mechanical aptitude paired with genuine interest in the HVAC sector
Superior oral and written communication skills in English, with demonstrated ability to translate technical concepts for varied audiences
Proficiency with service management software, digital work order platforms and the full Office 365 suite
Ability to interpret and apply information from work orders, service reports, equipment manuals and technical specifications
Exceptional organizational capabilities, with a proven track record of managing competing priorities in a high volume, deadline driven environment
High level of attention to detail to maintain accuracy across technical documentation, quoting and reporting
Demonstrated capacity to investigate and resolve service-related issues, escalating appropriately when required
Post secondary education in HVAC will be considered an asset
Core Responsibilities
Oversee coordination of field operations and support efficient processes for a full team of HVAC technicians. Act as the primary liaison for client accounts on technical matters, developing in depth familiarity with each client's sites, equipment and service history
Prepare accurate estimates and quotations for repairs and equipment replacement based on completed work orders and on site assessments, incorporating vendor sourcing and labour time analysis, in close collaboration with a hands-on President to ensure all customer service quotes are delivered on time and without errors
Manage the full scope of purchasing and job coordination for the department, including scheduling of all assignments, requisitioning materials, arranging subcontractors and equipment such as cranes and lifts, monitoring associated costs and reviewing work order accuracy in collaboration with technicians
Direct the end to end logistics of parts procurement and delivery, including ordering, receiving and verifying shipments, physical handling of materials as required and staging items for technician pickup. This also includes coordinating technician visits to vendor locations to maintain project timelines
Monitor and manage the timely closure of electronic work orders submitted by technicians, ensuring complete supporting documentation and accurate timesheet reporting
Coordinate manufacturer warranty claims with vendors and technicians from initial submission through final resolution
Support fleet management through maintenance scheduling and asset tracking via GPS reporting systems
Perform additional duties as assigned
Hours are M-F 7:30-4:30 in Office only
#HVAC #ServiceCoordinator #MississaugaJobs #Hiring

About employer

More about this job

Responsibilities

Coordinate field operations for HVAC technicians, including scheduling, purchasing, parts logistics, subcontractors, and equipment. Serve as the client liaison, prepare estimates and quotations, ensure accurate and timely work order documentation, coordinate warranty claims, and support fleet management.

Requirements

Candidates need practical HVAC trade experience or strong mechanical aptitude and a genuine interest in the HVAC sector, along with clear English communication skills. They should be proficient with service management and digital work order software and Office 365, and able to manage competing priorities, technical documentation, estimates, and service issues; post-secondary HVAC education is an asset.

Skills

Commercial HVAC Systems
HVAC Equipment and Terminology
Technical Communication
Service Management Software
Digital Work Order Platforms
Office 365
Technical Documentation
Estimating and Quoting
Scheduling and Coordination
Purchasing and Procurement
Vendor Coordination
Organization and Prioritization
Attention to Detail
Issue Resolution
Warranty Claims
Fleet Management

Visa sponsorship

Not detected in the job text

Keywords

Commercial HVAC
HVAC Systems
HVAC Equipment
Service Coordination
Field Operations
Technician Scheduling
Service Management Software
Digital Work Orders
Office 365
Work Orders
Service Reports
Equipment Manuals
Technical Specifications
Estimates
Quotations
Vendor Sourcing
Labour Time Analysis
Purchasing
Parts Procurement
Subcontractors
Cranes
Lifts
Timesheets
Warranty Claims
Fleet Management
GPS Reporting Systems
Equipment Replacement
Customer Service

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