Discover
The Opportunity
Halifax, NS
Education and Training
Experienced
Full-time
Competition Number: 2627-175
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plans
Life Insurance
Disability Insurance
Employee Assistance Program
Tuition Aid
Wellness Programs
Operational Support
Administrative Assistant 2 (OA11)
Institute of Technology Campus
Halifax, Nova Scotia
Department of Facilities and Engineering
Continuing Full-time Position: Commencing approximately November 9, 2026
Application deadline is 11:59PM, September 17, 2026
Competition No. 2627-175
Salary range: $46,293.35.04 to $51,796.00 annually
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What you'll do
Responsibilities
What you will be doing…
As part of the Facilities and Engineering Department, you will:
- Provide confidential day-to-day administrative and organizational support to the Facilities Manager.
- Provide a full range of administrative support services.
- Manage the day-to-day administrative and supportive functions, activities, and programs of the office. This entails logistical planning for meetings, calendar management, record keeping, file management, project management support, and liaising with internal and external communities, as well as other related administrative duties, as required.
What you'll need
Qualifications
Qualifications and Occupational Experience:
- The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Office Administration combined with a minimum of two years' (full-time equivalent) recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience.
- Occupational experience that includes working in a facilities management environment would be considered an asset.
- You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, including Outlook and have strong, demonstratable knowledge of Excel, SharePoint and Office 365.
- Experience working with large databases as well as Maintenance Management systems would be considered an asset.
- You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.
Relevant Skills And Knowledge
- You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
- You possess excellent interpersonal skills and are able to interact at all levels of an organization.
- You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
- Your superb team working skills enable you to contribute positively to a team environment.
- You have specific technical occupational knowledge and skill in project management and organization.
- You are known for your problem solving and critical thinking skills.
- You are a strong communicator.
- You possess excellent coordination skills specifically related to organizing and prioritizing requests, scheduling and logistics.
- You have proven records and information management skills and abilities specifically related to project management and legal documents.
- You have strong attention to detail and task prioritization skills.
- You demonstrate a strong commitment to excellence.
- You are dedicated to life-long learning.
- You show a strong commitment to community involvement.
We're looking for
Core Skills
Administrative Assistants
A Little Bit About Us
Nova Scotia Community College
We value Diversity and Inclusion
The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Mi'kmaq, Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.
NSCC is organized into six campus regions and one stand-alone campus. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCC's commitment to accessible, high-quality education across the province.
- Eastern Region: Includes Pictou Campus, Strait Area Campus, and Wagmatcook Learning Centre
- Northern Region: Includes Truro Campus, Cumberland Campus, and Amherst Learning Centre
- Metro Region: Includes Akerley Campus and IT Campus
- Southwest Region: Includes Lunenburg, Shelburne, Burridge Campuses, and Digby Learning Centre
- Valley Region: Includes Kingstec Campus, Annapolis Valley Campus, and the Centre of Geographic Sciences (COGS)
- Sydney Waterfront and eCampus Region: Includes Sydney Waterfront Campus and eCampus
Stand-Alone Campus
Are you interested?
Work With Us
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR & Talent Consultant, at
[email protected]. Our Employee Workplace Accommodation Policy can be found here.
Unfortunately, we cannot accept late or paper applications.
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