Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 2, 2026

Hiring at a glance

View jobs

Open jobs: 4,396
Employers: 2,053

Advertised starting pay

Average starting payCAD / year: $73,342Across 302 listings
Average starting payCAD / hour: $27.09Across 165 listings
Average starting payUSD / year: $91,042Across 12 listings
Average starting payUSD / hour: $17.99Across 11 listings
Average starting payCAD / month: $4,923Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 16%704 listings
On-site: 82%3,615 listings

Not specified: 1% (27 listings)

Employers hiring include Canada Post - Postes Canada (233), HealthCareersInSask.ca (58), Chartwell (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 4 mins ago
Office Coordinator
Quantum Management Services Ltd.
Vaughan, ON
$60,000 to $65,000 CAD / year
Contract
Our client, a well-established retirement community in Vaughan, is seeking a friendly, organized and detail-oriented Office Coordinator to support its busy front office on a 12-month…
Added 4 mins ago
Supply Chain Management Analyst
Brunel
Calgary, AB
$50 to $74 CAD / hour
Contract
Added 4 mins ago
Office Coordinator
AME Group
Vancouver, BC
$55,000 to $68,000 CAD / year
Full-time
We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver…
Added 6 mins ago
Grocery Utility Clerk (Cochrane)
Calgary Co-op
Cochrane, AB
Added 6 mins ago
Operations & Event Coordinator
Nous Group
Toronto, ON
Added 6 mins ago
Administrative Assistant - Senior
NOV Inc.
Nisku, AB
Full-time
Added 6 mins ago
Administrative Clerk
Doman Building Materials Group Ltd
Cambridge, ON
Full-time
Added 6 mins ago
Procurement Specialist
Winnipeg Regional Health Authority
Portage la Prairie, MB
Added 6 mins ago
Executive Assistant
Government of Alberta
AB
Added 21 mins ago
Administrative Assistant, Richter Family Office
Richter
Toronto, ON
Full-time
Administrative Assistant – Richter Family Office (RFO)
Added 21 mins ago
Mine Operations Supervisor
Alamos Gold Inc.
Dubreuilville, ON
Full-time
Added 21 mins ago
Administrative Assistant I, Medical, Schroder Arthritis Institute
University Health Network
Toronto, ON
Contract
Added 21 mins ago
Executive Assistant
FLINT Corp.
Calgary, AB
Full-time
Added 35 mins ago
Receptionist (Permanent / Full-Time)
BC Legal Management Association
Surrey, BC
Full-time · Other
Added 35 mins ago
Administrative Assistant
ZenaTech Inc.
Toronto, ON
$40,000 to $45,000 CAD / year
Full-time
Added 35 mins ago
Equipment Manager (Hockey)
Stoney Creek Generals
Stoney Creek, NB
Contract
Added 35 mins ago
Administrative Assistant to the Associate Vice-Principal
Queen's University
Kingston, ON
Full-time
Reporting to the Associate Director, Office of Ind
Added 35 mins ago
Administrative Clerk
Doman Building Materials Group
Cambridge, ON
$45,000 to $50,000 CAD / year
Full-time
Added 35 mins ago
Regulatory Affairs Specialist
Celtrade Canada Inc.
Toronto, ON · Etobicoke, ON
Full-time
Added 35 mins ago
Elementary School Secretary - Permanent FT - Sacred Heart Catholic Elementary School, Paris (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Paris, ON
Full-time
Added 35 mins ago
Administrative Assistant – Appeals & Hearings
ThoughtStorm
Calgary, AB
Contract
Coordinate pre-hearing administration, correspondence, appeal documents and document indexing.
Added 35 mins ago
Administrative Assistant (6 month contract)
MU Health
Edmonton, AB
Full-time
Added 35 mins ago
Part time Operations Supervisor (12 month Secondment)
Great Canadian Entertainment
Peterborough, ON
Part-time
Added 51 mins ago
Post Office Assistant - Term - Sainte-Anne-des-Plaines
Canada Post - Postes Canada
Sainte-Anne-des-Plaines, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office
Added 51 mins ago
Post Office Assistant - Term 1
Canada Post - Postes Canada
Chertsey, QC

Novarc Technologies Inc

Executive Assistant

Burnaby, BC, Canada

Pay: $80,000 to $90,000 CAD / year
Job type: Full-time
Experience: Experience: 5+ years of experience as an Executive Assistant or in a senior administrative role, ideally supporting C-level executives in a tech or fast-paced environment.
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

Join us on the journey to help build the world using applied robotics and AI!

Novarc Technologies is a full-stack robotics company helping to build the world using applied robotics and AI. Recognized as one of the fastest-growing companies in the Americas by the Financial Times for two consecutive years, we are at the epicenter of innovation and global expansion. Join our dynamic team as we extend our reach across four continents, blending pioneering welding technology with a profound global impact. It's a captivating time to be part of our journey – here, you'll do more than just work; you'll be an integral part of a movement shaping the tech-driven future.

Novarc Technologies is looking for an Executive Assistant to join our growing team and support the production of our cobots.

Summary: As an Executive Assistant you will be responsible for ensuring the seamless operation of the office. You will be the key liaison between the C-level and various internal and external stakeholders. Your exceptional organizational skills, attention to detail, and ability to handle high-pressure situations with poise will be essential to the role.

Duties and Responsibilities:

Calendar Management:
- Oversee and manage the C-level complex schedule, including meetings, appointments, and travel arrangements.
- Prioritize and adjust appointments as necessary to align with strategic goals.
Communication:
- Act as the primary point of contact for communications with the CEO. Draft, review, and manage correspondence, including emails and reports.
- Ensure all communications are handled with professionalism and discretion.
Meeting Coordination:
- Organize and facilitate meetings, including scheduling, preparing agendas, and ordering food.
- Follow up on action items and ensure timely execution of decisions.
Meal Reservations:
- Contact restaurants to make reservations for corporate events in both the United States and Canada.
Travel Arrangements:
- Coordinate all travel logistics for the CEO, including flight bookings, accommodations, and transportation.
- Prepare detailed itineraries and handle any changes or issues that arise.
Project Management:
- Assist with strategic projects and initiatives by engaging stakeholders, conducting research, compiling data, and preparing reports and presentations.
- Provide support in tracking project progress and deadlines.
Stakeholder Management:
- Serve as the liaison between the CEO and other executives, board members, clients, and external partners.
- Manage relationships and ensure smooth communication.
- Some travel (Canada or US) may be required.
Confidentiality:
- Handle sensitive and confidential information with the highest level of integrity and discretion.
Legal Support:
- NDA processing; filling, and record keeping.
Office Administration:
- Oversee the day-to-day operations of the offices (Canada and the United States), including managing office supplies, equipment, snacks and maintaining an organized workspace.
Guest Relation:
- Manage guests and visitors by creating agenda, greet visitors, coordinate admission to office lobby; general phone and mail inboxes; taking and ensuring messages are passed to the appropriate staff member in time.
Expense Management:
- Process and track the CEO and other C level executives’ expenses, ensuring timely reimbursement and budget compliance.
Incoming and Outgoing Mail:
- Handle incoming mail and give it to the appropriate recipient, also prepare outgoing mail. Including purchasing stamps and calling for package pick up.
Other admin duties as assigned by the company from time to time

Minimum Qualifications and Experience:

Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.
Experience: 5+ years of experience as an Executive Assistant or in a senior administrative role, ideally supporting C-level executives in a tech or fast-paced environment.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and familiarity with project management tools (e.g., Wrike, Slack).
Organizational Skills: Exceptional organizational and multitasking abilities with a strong attention to detail and accuracy.
Communication: Excellent verbal and written communication skills, with the ability to interact effectively with high-level executives and external stakeholders.
Problem-Solving: Strong problem-solving skills with the ability to anticipate needs and address issues proactively.
Discretion: Proven ability to handle confidential information with the utmost discretion and professionalism.
Adaptability: Flexible and adaptable, with the capability to thrive in a fast-paced and ever-changing environment.
Project Management: Experience with managing non-technical projects.

Commitment to Novarc Values:

Demonstrate and embed Novarc’s core values of Hungry, Humble, and Smart in daily work, decision-making, collaboration, and interactions with colleagues, customers, and partners.

Hungry: Be Passionate , Never Give Up, Customer Focused, Continuous Learning, Do What You Say
Humble: Servant Leader, No arrogance, Less Ego, Listen > Talk
Smart: High EQ, Challenge the Status Quo, Thought Leaders

About Novarc Technologies:

Novarc Technologies is a full-stack robotics company specializing in the design and manufacturing of cobots and AI-based machine vision solutions for autonomous welding. Novarc’s Spool Welding Robot (SWR) is the world’s first of its kind in pipe welding applications. As a proven pioneer in the field, Novarc’s team is dedicated to solving challenging welding automation problems that improve customers’ bottom line.

Why Novarc:

Growing Opportunities - We are in the process of maturing into a fast-growing medium-sized business.
Great place to be - We have created a fun, adventurous, and open-minded environment where our teams are encouraged to bond and express their unique selves.
Best People - Our team is made up of talented, intelligent, and hardworking people.
Lots of Opportunities - We are constantly looking for stand-out talent internally to move into leadership positions.

We are excited to invite you to join our growing team for this amazing journey!

"Novarc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, national or ethnic origin, color, political belief, marital or family status, religion, special abilities, age, sex or sexual orientation, or a criminal conviction or charge that is unrelated to employment of to the intended employment of that person. This applies to all our practices of recruitment, selection, promotion, training and development, health and safety, and compensation."

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage complex scheduling, travel logistics, and communication for C-level executives while overseeing daily office operations. They will also act as a key liaison between internal and external stakeholders and provide support for strategic projects.

Requirements

Candidates should have at least 5 years of experience in an executive or senior administrative role, preferably in a tech environment. Proficiency in Microsoft Office, Google Workspace, and project management tools is required, along with exceptional organizational and communication skills.

Skills

Calendar Management
Travel Arrangements
Project Management
Stakeholder Management
Office Administration
Expense Management
Communication
Microsoft Office Suite
Google Workspace
Wrike
Slack
Organizational Skills
Problem-solving
Discretion
Adaptability
Legal Support

Visa sponsorship

Not detected in the job text

Keywords

Robotics
AI
Executive Assistant
Calendar Management
Travel Logistics
Project Management
Stakeholder Management
Office Administration
Expense Management
Microsoft Office
Google Workspace
Wrike
Slack
NDA
Welding Technology
Cobots
Machine Vision
Automation
Administrative Support
Confidentiality
Strategic Planning
Corporate Events
Data Analysis
Reporting
Communication
Problem-solving
Adaptability
Tech Industry
Operations
Guest Relations

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