NUMIS CPAs Inc is looking for a highly organized and detail-oriented
Administrative Assistant to join our team! Reporting to the Admin Manager, you will play a key role in providing essential support to our staff and clients while ensuring smooth execution of daily operations.
Responsibilities
- Greet and assist clients and visitors at the front desk, ensuring a professional and welcoming experience.
- Communicate with the CRA to address inquiries and resolve any issues on behalf of clients.
- Assist with payment processing to ensure smooth and efficient transactions.
- Enhance client satisfaction by delivering high-quality, timely, and responsive services
- Draft and prepare various communications, including emails and client letters.
- Support workflow efficiency by managing the intake of client documents and ensuring the timely delivery of finalized materials.
- Assist with general administrative tasks as directed by the Office Manager, contributing to overall office efficiency.
- Leverage technology to optimize accuracy and improve efficiency in daily tasks.
Qualifications And Experience
- Required: Solid understanding of Canadian tax laws and regulations, including personal, corporate, and sales tax frameworks (whether from school, volunteering, or work experience - experience can include tax courses or income tax preparer volunteer, etc)
- 1+ years of office/administrative experience, with at least some experience in Public Accounting preferred
- Strong written and verbal communication in English
- Strong listening skills with the ability to take action on direction
- Fast, accurate task execution within a multitasking atmosphere
- Proficient in Microsoft Office Suite (Excel, Word, Outlook, OneDrive, Teams, SharePoint)
- Comfortable in a paperless environment and with various types of technology
- Experience with Caseware, iFirm, or accounting software is a plus
- Excellent time management and multitasking abilities
- Able to work independently and collaboratively as needed
- Skilled at meeting deadlines and managing competing priorities
- Must have a valid driver’s license and access to a personal vehicle for job-related errands as needed
Why work for us
- A flex benefits plan that can be personalized to fit your needs, for you and your family
- We have a very supportive administrative team, who will support and help you with training and understanding our processes & responsibilities. This is not a standalone role, and you will be very supported by your manager and coworkers
- We truly value hard work and dedication, and we're committed to recognizing that through fair promotions and compensation for those who demonstrate this throughout their tenure within our company
- We provide paid lunch breaks daily, and flexible start and end times (as long as core business operating hours are met)
- Company-wide team events, including our annual Tax Season Celebration with travel and accommodations covered for out-of-town employees
