Human Resource & Operations Coordinator
The HR & Operations Coordinator is a dual-focused role designed to establish, structure, and improve the company’s HR infrastructure while maintaining key day-to-day operational support. Spending approximately 50% of the role on Human Resources, the coordinator will build scalable onboarding, communication, and administrative systems from the ground up. The remaining 50% will focus on operational support, managing field technology and IT liaison/support.
Company Profile
Oakpark Powerline is a fast-paced, continually evolving general contractor that is known for its ability to be innovative and adaptive, operating throughout Western Canada. Oakpark is proud to be able to take on comprehensive projects, having four divisions, including Powerline, Electrical, Civil and Rail, that require the collaboration of stakeholders from multiple divisions.
Compensation & Working Conditions
- Salary Range: $45,000 – $70,000 per year, negotiable based on relevant HR and operations experience.
- Work Hours: 7am-3:30pm
- Work Environment: In-Office at 1425 PTH 75, Howden MB – 5 minutes south of St Norbert!
- Comprehensive Benefits Package (Long-term disability, health, and life benefits)
- Company Matched Pension Plan
Key Responsibilities
Human Resources (50%)
- HR Infrastructure & Systems Development: Design, implement, and update core HR processes, policy communications, and standardized employee record-keeping.
- Internal Communication Strategy: Build transparent communication channels across field and office personnel to streamline announcements, feedback, and policy rollouts.
- Recruitment & Staffing: Draft, publish, and track external job postings across hiring platforms; serve as the first point of contact / initial screening for all job applicants; coordinate candidate interviews and hiring workflows.
- End-to-End Onboarding: Manage the onboarding lifecycle, including conducting new hire orientations and continually updating orientation presentations, packages, and materials; ensuring seamless setup across internal platforms and information distribution to key stakeholders.
- Compliance Meeting Representation: Prepare and present HR, apprenticeship, and sustainability metrics/reports during internal leadership, safety, and external compliance meetings.
- Benefits & Pension Administration: Manage employee enrollment, status changes, and terminations for group benefits and pension plans; act as primary liaison with plan providers.
- Apprenticeship Program Management: Track apprenticeship hours, register trade employees with governing bodies, and manage sponsor compliance records.
- Sustainability & Environmental Program Management: Own company sustainability protocols moving from informal practices to an organized system; track environmental compliance metrics, coordinate waste reduction or recycling programs, and maintain documentation for eco-certifications or client bid requirements.
Operational Administration (50%)
- First Point-of-Contact IT: Act as internal helpdesk support for office and field staff, troubleshooting basic technical issues and escalating hardware/software needs. Setting up workstations for personnel.
- SharePoint & System Access Administration: Control and audit site permissions, folder structures, and user access across company SharePoint platforms.
- Asset Management (MDM): Provision, deploy, and manage field-issued tablets and mobile hardware using MDM. Issue, track, reassign, and audit fuel cards for company drivers and fleet equipment.
- Fleet Asset Tracking & IFTA/IRP Compliance: Maintain complete paperwork and spreadsheet tracking for company vehicles and equipment (insurance, sales documentation); coordinate quarterly IFTA filings and IRP registrations with external partners
- Data Management & Custom Reporting: Design and maintain custom spreadsheets to audit internal processes, track compliance metrics, and support operational analysis.
- Document Quality Control & Formatting: Review and format internal and external documents prior to ensure visual clarity and alignment with company aesthetic standards.
- Merch/Event Support: Manage procurement and distribution of company apparel and gear; coordinate staff events, company lunches, and social gatherings; collaborate with vendors to launch seasonal employee webstores.
Key Qualifications & Core Competencies
- Experience: 3+ years of experience in human resources coordination, office administration, or operational support (experience within industrial, construction or utilities is a strong asset).
- Regulatory & Legislative Proficiency: Demonstrated ability to read, interpret, and apply relevant legislation, statutory regulations, and industry standards
- Systems Building Mindset: Demonstrated capability to create order out of ambiguity - building HR forms, onboarding pipelines, internal communication structures, and compliance tracking tools from scratch.
- Technical Proficiency: Strong expertise with Microsoft 365 (SharePoint access administration, Teams, Excel tracking/automation), Mobile Device Management (MDM) platforms, and web-based administrative portals.
- Communication: Exceptional verbal and written communication skills with the versatility to connect effectively with field crews, office teams, external auditors, and executive leadership.
- Organization: High attention to detail with the ability to manage overlapping priorities across HR, compliance, asset management, and IT support.
