Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 8, 2026

Hiring at a glance

View jobs

Open jobs: 4,571
Employers: 2,160

Advertised starting pay

Average starting payCAD / year: $73,097Across 329 listings
Average starting payCAD / hour: $26.90Across 214 listings
Average starting payUSD / hour: $26.26Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 15%679 listings
On-site: 83%3,813 listings

Not specified: 1% (29 listings)

Employers hiring include Canada Post - Postes Canada (255), HealthCareersInSask.ca (59), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 6 mins ago
FO
Communications & Administrative Assistant
Federation of PEI Municipalities
Charlottetown, PE
- Full-time
Added 24 mins ago
BT
administrative assistant
BONNYBROOK TRUCK & TRAILER INC.
Calgary, AB
- From $36.5 CAD / hour
- Full-time
- On-site
Added 35 mins ago
TC
administrative clerk
The City of North Battleford
North Battleford, SK
- From $25.22 CAD / hour
- Full-time
- On-site
Added 40 mins ago
Budget Analyst
Department of Finance
St. John's, NL
Added 41 mins ago
Administrative Assistant
Manitoba Legislative Assembly
Winnipeg, MB
Added 46 mins ago
CB
Purchasing Agent
Cape Breton Job Board
North Sydney, NS
- Full-time
Added 47 mins ago
SH
administrative assistant - office
Saskatchewan Health Authority
Creighton, SK
- $22.02 to $23.55 CAD / hour
- On-site
…City/Town: Creighton Department: Community Health Services Administration Type: Casual FTE: 0 Shift Information: Days Relief: No Float: No Salary or Pay Band: Pay Band 10 $22.020 to $23.550…
Added 48 mins ago
SH
unit clerk
Saskatchewan Health Authority
Moose Jaw, SK
- $20.78 to $22.24 CAD / hour
- On-site
Added 50 mins ago
SH
office supervisor
Saskatchewan Health Authority
Saskatoon, SK
- $27.99 to $30 CAD / hour
- Full-time
- On-site
Added 51 mins ago
SH
unit clerk
Saskatchewan Health Authority
Prince Albert, SK
- $20.78 to $22.24 CAD / hour
- On-site
Added 52 mins ago
PP
administrative assistant - office
Providence Place
Moose Jaw, SK
- $22.02 to $23.55 CAD / hour
- Part-time
- On-site
Added 52 mins ago
SH
administrative assistant - office
Saskatchewan Health Authority
Saskatoon, SK
- $22.02 to $23.55 CAD / hour
- Full-time
- On-site
…City/Town: Saskatoon Department: Community Health Services Administration Type: Full-time regular FTE: 1 Shift Information: Days Number of Hours per Rotation: 28 shifts of 8 hours per 6…
Added 53 mins ago
SH
unit clerk
Saskatchewan Health Authority
Prince Albert, SK
- $20.78 to $22.24 CAD / hour
- Part-time
- On-site
Added 59 mins ago
IC
Receptionist
International Clinic
Front of Yonge, ON
- Full-time
Added 59 mins ago
SH
administrative assistant - office
Saskatchewan Health Authority
Creighton, SK
- $22.02 to $23.55 CAD / hour
- Part-time
- On-site
…City/Town: Creighton Department: Community Health Services Administration Type: Part-time regular FTE: 0.96 Shift Information: Days Number of Hours per Rotation: 107.52 hours per 3 weeks…
Added 1 hour ago
SH
health information management practitioner
Saskatchewan Health Authority
Yorkton, SK
- $28.58 to $30.62 CAD / hour
- Full-time
- On-site
Added 1 hour ago
SH
unit clerk
Saskatchewan Health Authority
Indian Head, SK
- $20.78 to $22.24 CAD / hour
- On-site
Added 1 hour ago
SH
administrative assistant - office
Saskatchewan Health Authority
Fort Qu'Appelle, SK
- $22.02 to $23.55 CAD / hour
- Full-time
- Contract
- On-site
Added 1 hour ago
OC
Administrative Assistant - Human Resources Term
Ottawa Catholic School Board
Ottawa, ON
- $54,167 to $66,088 CAD / year
- Part-time
- On-site
Added 1 hour ago
MA
purchasing agent
Midland Appliance Ltd.
Richmond, BC
- $50,000 to $60,000 CAD / year
- Full-time
- On-site
Added 1 hour ago
AN
unit clerk
ALL NATIONS' HEALING HOSPITAL
Fort Qu'Appelle, SK
- $20.78 to $22.24 CAD / hour
- Full-time
- Contract
- On-site
Added 1 hour ago
MC
Faculty Administrative Assistant
MaKami College
AB · Edmonton, AB
- Full-time
…Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working to add programs…
Added 1 hour ago
FC
Executive Assistant II, Corporate Finance
FTI Consulting
Toronto, ON
- Full-time
Added 1 hour ago
FC
Executive Assistant I, Corporate Finance
FTI Consulting
Vancouver, BC
- Full-time
Added 1 hour ago
Post Office Assistant - Term
Canada Post - Postes Canada
Margaree Valley, NS

OFIFC

Executive Assistant

Toronto, ON, M5A 1E8, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Objective:
To provide administrative, scheduling and financial support to the OFIFC Senior Director of Finance. This role requires sensitivity to time, organizational skills, and financial literacy or willingness to learn.

Key Deliverables:

Ensuring that the day-to-day tasks are efficiently managed and organized and to provide support for longer term projects.

Key Responsibilities:

Sr. Leadership Administrative Support (75%):

Manages and maintains schedules, appointments, meetings, conferences and travel arrangements;
Monitors, screens, responds to and distributes incoming communications;
Attends meetings as required and ensures that agendas, kits and other meeting materials are prepared;
Formats and distributes a variety of word documents, spreadsheets, and presentations as required;
Records, transcribes and distributes minutes of meetings;
Files and retrieves documents and reference materials in accordance with OFIFC’s Records Management system;
Answers and manages incoming calls;
Researches, obtains quotes, and purchases materials as required;
Review documents, reports, and correspondence prepared for executive signature for format, content, grammar, and spelling and make edits as necessary;
Work closely with the Senior Director of Finance on special projects.

Administration and Coordination (25%):

Coordinates and delegates time workload priorities, activities and compliance with deadlines;
Collaborate with other Executive Assistants on an ongoing basis and as needed;
Monitors and updates OFIFC records and Records Management systems;
Ensures the OFIFC communication and OFIFC templates are correct, professional and follows OFIFC’s style guide;
Researches, drafts and recommends practices to improve operational efficiencies.

Education/Work Experience:

High school diploma/GED
Over 3, up to and including 5 years of executive administrative experience
Post-secondary education in office administration or a related discipline desirable
Minimum 1 year experience in a financial support role
Past experience working in an Indigenous organisation is considered an asset

Behavioural Competencies:

Comfortable working within a finance department
Attention to detail and accuracy
Proactive & Takes Initiative
Excellent organisational and multi-tasking skills
Organized and Process driven
Confidentiality
Judgment & Decision Making
Effective Team Player

Technical Competencies:

High proficiency in Microsoft Office Suite (Word, Excel, Access, etc.)
Basic understanding of financial functions & practices
Comfortable with financial data, report compilation and presentations
Superior organisational, scheduling and time management skills
Strong knowledge of office procedures and practices, including strong digital literacy
Excellent communication skills (including listening, oral, written and telephone/email)
Proven ability to effectively coordinate administrative responsibilities
Self-motivator with the ability to work independently and in a team environment

What we offer:

Culture-based organization
Registered Pension Plan - Employer Matching
Hiring Range: $70,000 - $73,850
Full Pay Range: $70,000 - $82,000
Comprehensive Health benefits after the probationary period including Health Care Spending Account & Lifestyle Spending Account (100% Employer paid)

The OFIFC is committed to building a skilled and diverse workforce; we promote employment equity and encourage applicants to indicate if you belong to one of the four designated employment equity groups Women, Indigenous peoples, Persons with disabilities, or Members of visible minorities when you apply.

Preference will be given to qualified Turtle Island Indigenous people including members of First Nations, Inuit and Métis (recognized by the Metis National Council). Applicants claiming Indigenous ancestry will be required to provide supporting documentation to substantiate their claim.

Accommodation:

The OFIFC is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Candidates who participate in an interview will be informed of the outcome of their candidacy within 45 days following their final interview.

OFIFC does not use artificial intelligence or automated decision-making tools in the screening or selection of candidates for this position.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative, scheduling, and financial support to the Senior Director of Finance. Responsibilities include managing communications, coordinating meetings, maintaining records, and assisting with special projects.

Requirements

Candidates must have a high school diploma or GED and 3 to 5 years of executive administrative experience, with at least 1 year in a financial support role. Proficiency in Microsoft Office and strong organizational skills are required.

Skills

Administrative support
Scheduling
Financial literacy
Records management
Microsoft Office Suite
Data entry
Communication
Time management
Multi-tasking
Attention to detail
Transcription
Report compilation
Financial functions
Operational efficiency
Confidentiality

Benefits

Registered Pension Plan
Employer Matching
Health Care Spending Account
Lifestyle Spending Account
Comprehensive Health Benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Finance
Scheduling
Records Management
Microsoft Office
Word
Excel
Access
Financial Reporting
Data Entry
Communication
Time Management
Operational Efficiency
Confidentiality
Indigenous Organization
Office Administration
Travel Arrangements
Meeting Minutes
Financial Literacy
Project Support

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