Executive assistant jobs in Richmond Hill, ON and nearby

Within 25 km

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Added 15 days ago
MS
Executive assistant
Maple Supply Chain Management Inc.
Markham, ON
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 15 days ago
ON
(Internal Applicants Only) Constituency Assistant
Ontario NDP Caucus
Toronto, ON
- Full-time
Added 16 days ago
CC
Executive Assistant
Civicon Corporation
Bolton, ON
- Full-time
Civicon Corporation is looking for a highly organized and proactive Executive Assistant to provide administrative, operational, and communication support in a fast-paced construction…
Added 17 days ago
S
Executive Assistant to the CEO (English & Mandarin)
Snaplii
Toronto, ON
- $40,000 to $50,000 CAD / year
- Full-time
Added 17 days ago
SC
Executive Assistant to CPO
Sleep Country
Brampton, ON
- Full-time
We have an exciting opportunity for a highly organized, and proactive Executive Assistant to support our Chief People Officer (CPO). The successful candidate will bring exceptional…
Added 18 days ago
P
Senior Executive Assistant
PerkinElmer
Woodbridge, ON
- $75,000 to $85,000 CAD / year
- Full-time
The role is hybrid, with approximately three days per week onsite and flexibility around executive travel and business needs.sponsibilities
Added 22 days ago
JD
Executive Assistant To CEO
JD Development Group
Markham, ON
- Full-time
Location: Markham, Ontario, five days per week, with occasional off-site attendance at events and external meetings
Added 24 days ago
MR
Executive Assistant
MST Rebar Inc.
Woodbridge, ON
- $60,000 to $70,000 CAD / year
- Full-time
We are looking for a highly organized, proactive and detail-oriented Executive Assistant to be the right hand of our CEO and the person who keeps our office running smoothly. You will…
Added 25 days ago
TN
Executive Assistant
The Nature Conservancy of Canada
King, ON
- $55,648 to $62,608 CAD / year
- Full-time
- Contract
…today. The Nature Conservancy of Canada (NCC) is looking for a Executive Assistant to join a team committed to protecting our most important natural areas and the plants and animals they…
Added 26 days ago
CC
Executive Assistant
Career Connections Canada Inc.
Toronto, ON
- $75,000 to $85,000 CAD / year
- Full-time
Preparation and processing of confidential material related to overall business plans, financial statements, organization changes, executive appointments, etc.
Added 29 days ago
NH
Executive Assistant
North Horizon
Toronto, ON
- $60,000 to $75,000 CAD / year
- Contract
We're looking for an Executive Assistant to be a trusted right hand to our senior leadership team. You'll manage complex calendars, anticipate needs, and keep our leaders focused on their…
Added 29 days ago
MS
executive assistant
Maple Supply Chain Management Inc.
Markham, ON
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 29 days ago
SD
Executive Assistant
Sixty Degree Capital
Toronto, ON
- $60,000 to $75,000 CAD / year
- Contract
We're looking for an Executive Assistant to be a trusted right hand to our senior leadership team. You'll manage complex calendars, anticipate needs, and keep our leaders focused on their…
Added 1 month ago
WI
Executive Assistant
WSP in Canada
Vaughan, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 1 month ago
WI
Executive Assistant
WSP in Canada
Markham, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 1 month ago
OF
Executive Assistant to the President
Osborne Financial Search
Toronto, ON
- Full-time
We're currently recruiting for an Executive Assistant to the President on behalf of a very successsful Canadian manufacturing concern located in Scarborough.
Added 1 month ago
ST
Executive Assistant
Strides Toronto
Scarborough Bluffs Park, ON
- $51,699 to $60,202 CAD / year
- Full-time
THE “MUST HAVES”
Added 1 month ago
TT
EXECUTIVE ASSISTANT-ACCOUNTING
Titanium Transportation Group Inc.
Bolton, ON
- $70,000 to $90,000 CAD / year
- Full-time
We are seeking a highly organized and detail-oriented Executive Assistant to support our Chief Financial Officer (CFO) and Chief Executive Officer (CEO). This role combines high-level…
Added 1 month ago
HM
Executive assistant
HIGHLIGHT MOTOR FREIGHT INC
Concord, ON
- Full-time
Added 1 month ago
S
Executive Assistant to the CEO
SOCAN
Toronto, ON
- Full-time
TThe Executive Assistant to the CEO provides support to SOCAN’s Chief Executive Officer (CEO), as well as the Chief Financial Officer (CFO) and Chief Operations Officer (COO) enabling them…
Added 1 month ago
O
Executive Assistant
OFIFC
Toronto, ON
- Full-time
Review documents, reports, and correspondence prepared for executive signature for format, content, grammar, and spelling and make edits as necessary;
Added 1 month ago
FN
Executive Assistant
First National Financial LP
Toronto, ON
- Full-time
First National is seeking an Executive Assistant to provide high level administrative and operational support to the President and Chief Executive Officer (CEO).
Added 1 month ago
J&
Executive Assistant
Johnson & Johnson MedTech
Markham, ON
- Full-time
We are searching for the best talent for an Executive Assistant. This hybrid role will be in Markham, Ontario, Canada.
Added 1 month ago
PA
Executive Administrative Assistant
Peak Associates Limited
Toronto, ON
- $70,000 to $85,000 CAD / year
- Full-time
The Executive Administrative Assistant ensures that everything the CEO starts actually lands: tasks tracked, commitments closed, calendar managed, and nothing dropped. This position…
Added 1 month ago
TP
Executive Assistant to Chief Executive Officer
TDS Personnel
Richmond Hill, ON
- $120,000 to $130,000 CAD / year
- Full-time
Must have driver's license and access to a reliable vehicle

OFIFC

Executive Assistant

Toronto, ON, M5A 1E8, Canada

Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Objective:
To provide administrative, scheduling and financial support to the OFIFC Senior Director of Finance. This role requires sensitivity to time, organizational skills, and financial literacy or willingness to learn.

Key Deliverables:

Ensuring that the day-to-day tasks are efficiently managed and organized and to provide support for longer term projects.

Key Responsibilities:

Sr. Leadership Administrative Support (75%):

Manages and maintains schedules, appointments, meetings, conferences and travel arrangements;
Monitors, screens, responds to and distributes incoming communications;
Attends meetings as required and ensures that agendas, kits and other meeting materials are prepared;
Formats and distributes a variety of word documents, spreadsheets, and presentations as required;
Records, transcribes and distributes minutes of meetings;
Files and retrieves documents and reference materials in accordance with OFIFC’s Records Management system;
Answers and manages incoming calls;
Researches, obtains quotes, and purchases materials as required;
Review documents, reports, and correspondence prepared for executive signature for format, content, grammar, and spelling and make edits as necessary;
Work closely with the Senior Director of Finance on special projects.

Administration and Coordination (25%):

Coordinates and delegates time workload priorities, activities and compliance with deadlines;
Collaborate with other Executive Assistants on an ongoing basis and as needed;
Monitors and updates OFIFC records and Records Management systems;
Ensures the OFIFC communication and OFIFC templates are correct, professional and follows OFIFC’s style guide;
Researches, drafts and recommends practices to improve operational efficiencies.

Education/Work Experience:

High school diploma/GED
Over 3, up to and including 5 years of executive administrative experience
Post-secondary education in office administration or a related discipline desirable
Minimum 1 year experience in a financial support role
Past experience working in an Indigenous organisation is considered an asset

Behavioural Competencies:

Comfortable working within a finance department
Attention to detail and accuracy
Proactive & Takes Initiative
Excellent organisational and multi-tasking skills
Organized and Process driven
Confidentiality
Judgment & Decision Making
Effective Team Player

Technical Competencies:

High proficiency in Microsoft Office Suite (Word, Excel, Access, etc.)
Basic understanding of financial functions & practices
Comfortable with financial data, report compilation and presentations
Superior organisational, scheduling and time management skills
Strong knowledge of office procedures and practices, including strong digital literacy
Excellent communication skills (including listening, oral, written and telephone/email)
Proven ability to effectively coordinate administrative responsibilities
Self-motivator with the ability to work independently and in a team environment

What we offer:

Culture-based organization
Registered Pension Plan - Employer Matching
Hiring Range: $70,000 - $73,850
Full Pay Range: $70,000 - $82,000
Comprehensive Health benefits after the probationary period including Health Care Spending Account & Lifestyle Spending Account (100% Employer paid)

The OFIFC is committed to building a skilled and diverse workforce; we promote employment equity and encourage applicants to indicate if you belong to one of the four designated employment equity groups Women, Indigenous peoples, Persons with disabilities, or Members of visible minorities when you apply.

Preference will be given to qualified Turtle Island Indigenous people including members of First Nations, Inuit and Métis (recognized by the Metis National Council). Applicants claiming Indigenous ancestry will be required to provide supporting documentation to substantiate their claim.

Accommodation:

The OFIFC is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Candidates who participate in an interview will be informed of the outcome of their candidacy within 45 days following their final interview.

OFIFC does not use artificial intelligence or automated decision-making tools in the screening or selection of candidates for this position.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative, scheduling, and financial support to the Senior Director of Finance. Responsibilities include managing communications, coordinating meetings, maintaining records, and assisting with special projects.

Requirements

Candidates must have a high school diploma or GED and 3 to 5 years of executive administrative experience, with at least 1 year in a financial support role. Proficiency in Microsoft Office and strong organizational skills are required.

Skills

Administrative support
Scheduling
Financial literacy
Records management
Microsoft Office Suite
Data entry
Communication
Time management
Multi-tasking
Attention to detail
Transcription
Report compilation
Financial functions
Operational efficiency
Confidentiality

Benefits

Registered Pension Plan
Employer Matching
Health Care Spending Account
Lifestyle Spending Account
Comprehensive Health Benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Finance
Scheduling
Records Management
Microsoft Office
Word
Excel
Access
Financial Reporting
Data Entry
Communication
Time Management
Operational Efficiency
Confidentiality
Indigenous Organization
Office Administration
Travel Arrangements
Meeting Minutes
Financial Literacy
Project Support

Seniority

Mid level

Perks

Retirement plan

Tools

Microsoft Word
Microsoft Excel
Microsoft Access

Languages

English

Fields of study

Office administration

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