Graduate Program Assistant - FEDU and FSSH - Limited Term
Tracking Code: req2249
Faculty/Department: Frazer Faculty of Education
Number of Positions: 1
Appointment Type: Limited Term
Hours of Work: hours per week
Salary Range: Level 6 - Starting Salary, Step 1 $64,792
Posting Date: September 17, 2026
Closing Date: September 24, 2026 (11:59 pm EST)
Job Summary: Reporting
to the Director, Planning and Operations, the Graduate Program Assistant (GPA) provides
high-level administrative support to all graduate programs in both the Frazer Faculty
of Education and the Faculty of Social Science and Humanities. The GPA works
closely with both Faculties’ Associate Deans, Graduate Program Directors, and
the Deans’ Office.
Responsibilities/accountabilities:
- Act as primary
contact for all graduate students from admission to graduation, providing
support related to course selection, program requirements, scheduling and
registration
- Support Graduate
Program Directors and Associate Deans (Graduate Studies), including
coordinating and attending Graduate Committee and Graduate Admission
Committee meetings, if requested
- Provide
information to prospective Graduate students about programs, admission
requirements, application procedures and general aspects of the graduate
programs
- Liaise with the
School of Graduate and Post-Doctoral Studies (SGPS) to ensure compliance
with all SGPS policies
- Assist with the
assignment of Graduate student Teaching Assistantships, and the processing
of Graduate Research Assistantships
- Coordinate all
thesis oral examinations, major paper and major research project
completions, PhD candidacy exams, and PhD comprehensive exams, including
scheduling, documentation submission and transcript audits
- Ensure accurate
information is distributed to all students and faculty regarding graduate
student policies or announcements
- Coordinate all
Graduate recruitment, orientation and outreach events
- Assist in the
development of all graduate program recruitment and promotional materials
such as admissions publications, brochures, videos and web pages
- Provide general
administrative program support including managing of correspondence,
filing, and maintaining distribution lists
Required Skills:
- Well-developed
written and oral communication skills
- Excellent
organizational and time management skills
- Demonstrated
ability to exercise a high degree of professionalism, tact, and discretion
- Demonstrated
ability to exercise good judgment, take initiative, and problem solve
- Ability to
manage many tasks simultaneously in a fast-paced environment.
- Technically proficient in the use of Microsoft Office applications and
Google Workspace suite
- Working
knowledge of web applications and previous experience with Banner would be
considered an asset
- Proven team
player dedicated to excellent customer service with public relations
skills
- Willing
and able to work flexible hours to meet deadlines and to attend evening or
weekend events and activities
Required Education:
- Completion of a two-year
post-secondary education or equivalent combination of education and
experience
- An equivalent
combination of education and related experience may be considered
- Verification of Academic credentials may be required
Required Experience:
- A minimum of one
year of related successful experience in a university environment
How to Apply:
Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until September 24, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.
This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.
Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.
If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy
The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.
Job Location: Oshawa, Ontario, Canada
Expected Start Date: 10/5/2026
Expected End Date: 5/31/2027
