Executive Assistant - Support a C-suite leader. Lead the function around them.
West- Toronto - Fulltime
We are working with a large, well-established, service-driven organization with a global reputation, and we're looking for an Executive Assistant who wants more than a calendar to manage. You'll be the right hand to a senior executive who believes in trust and building partnerships. This role will be the driving force behind how the department runs.
What you'll own:
Executive Administration
- Calendar, inbox, and travel. This executive is self-sufficient, so your job is a seamless baseline of support that keeps things moving without needing to be asked.
- Using your strong MS Office skills to support a variety of meetings and presentations.
Department Operations
- Act as the department's task and project manager: drive deliverables across teams, follow up, flag risks early, and keep momentum high. You'll also oversee day-to-day office functions, including meeting rooms and floor management.
Engagement and Events
- Plan and run employee meetings and key departmental engagements independently, start to finish. This is one part of a broader operational role, not the focus of it.
Mentorship
- Guide other administrative employees on the team, setting standards, sharing your expertise, and helping them grow.
What you bring
- 7+ years as an Executive Assistant, ideally supporting C-suite leaders
- A degree/diploma in Business Administration, Communications, or a related field or comparable experience
- Experience in a large, matrixed environment (insurance, financial services, or similar), where you've handled high volume and complex org structures without getting overwhelmed is a strong asset.
- Experience in a customer-centric, service-focused setting
- You'll regularly interface with other C-suite and their assistants at major global partner organizations, so a strong business acumen and professionalism matter.
- A warm, energetic personality that lifts team culture
- Flexibility to be on-site a minimum of 4 days a week, with a willingness to go to 5 when the business needs it
Why join us
- A high-visibility role with real influence and room to grow
- Competitive compensation and comprehensive health and benefits
- A hybrid environment with continuous learning opportunities
- A collaborative, inclusive culture that values people as much as performance
We're committed to employment equity and to building a diverse, inclusive workplace. Accommodations are available upon request throughout the hiring process.
Ready to take the next step? Apply today. Please send your resume in confidence to Laura Jackson at [email protected]
*Successful candidate must be able to successfully clear background checks*
*MS Office skills will be tested*
