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Added 19 hours ago
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Ottawa-Carleton District School Board (OCDSB)

Elem School Office Assistant - 50% Term (External Posting - for ESP Casuals/Terms)

Orleans, ON, Canada

Pay: Salary Rate: $23.98 to $29.52 per hour (Level 4)
Job type: Part-time
Apply by: Oct 25, 2026
Experience: Completion of a Secondary School Diploma, and 1 to 2 years related experience; or an equivalent combination of education and experience.
Working hours: 17.5 hours per week
Posting language: English
Posted: Sep 25, 2026

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Original job description

External Posting - applications from approved casual and term ESP employees. (Regular (permanent) ESP employees must apply to the Internal posting)

About the OCDSB: The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team:

ELEMENTARY SCHOOL OFFICE ASSISTANT

Location: Summerside Public School

Position Status: 50% Part-time, 3-Month Term Assignment (possibility of extension)

Work Year:10 months per year

Hours of Work: Monday to Friday, 17.5 hours per week (schedule TBD)

Affiliation: OSSTF District 25 - Educational Support Professionals (ESP)

Salary Rate: $23.98 to $29.52 per hour (Level 4)

Effective: October 5, 2026

Job Summary

Under the direction of the Elementary School Office Administrator, the Elementary School Office Assistant assists staff, students, and the public; ensures the safety and well-being of students; supports the school office (answering phones, correspondence); maintains student and staff information (recording, monitoring, and tracking systems); assists with financial accounts; and performs other related duties to support the school office.

Qualifications

Completion of a Secondary School Diploma, and 1 to 2 years related experience; or an equivalent combination of education and experience. Continuous upgrading of computer skills is required.
Familiarity with relevant legislation including the Municipal Freedom of Information and Protection of Privacy Act; The Immunization of School Pupils Act, and the Ministry of Ontario Student Record (OSR) Guidelines.
Familiarity with Board and school policies and procedures including Board Admissions-Enrolment Guidelines, Board Purchasing Manual;
Proficient in word-processing, databases, accounting software, spreadsheet, desktop publishing, electronic mail, and integrated and other software applications; Ability to operate standard office equipment and administer public address system;
Experience working with google applications, (ie. docs/sheets/forms, email, calendars, online meetings)
Organizational and time-management skills are required to prioritize work.
Writing skills are required to prepare correspondence and/or reports.
Interpersonal and communication skills are required to exchange and clarify information, and to understand and respond to inquiries using tact, diplomacy and discretion when dealing with the public, staff and students.
Accounting skills to maintain the budget required (if applicable to the assignment)
First Aid certification and ability to administer first aid.

Application Process

Applications will be considered in accordance with the ESP Collective Agreement, in the following order:

First consideration is given to Regular full-time and Regular part-time employees within ESP bargaining unit. You must apply to the Internal Posting.
Term and casual employees within ESP bargaining unit are given 2nd consideration. You must apply to the posting marked as 'external'.
External applicants (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.

If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the "Internal" Job posting in order to be given 1st consideration.

In accordance with the collective agreement, a newly hired regular employee is not eligible to accept another position (i.e. move positions) for a period of six (6) months.

Evaluation & Assessment: In accordance with the Ottawa-Carleton District School Board's Administrative and Support Staff Selection Process, the evaluation and assessment of candidates will be completed using the following four (4) identified areas of performance: Organizational and Management Skills, Communication, Interpersonal Skills, and Knowledge and Practice, as they relate to the duties, qualifications, knowledge and education outlined above.

Use of Artificial Intelligence in Recruitment - In compliance with the Working for Workers Four Act, 2024, the Ottawa-Carleton District School Board discloses that artificial intelligence (AI) technology may be used to assist our hiring team in screening or assessing applicants.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

If you require accommodations at any point in the selection process, please send an email to at any time.

EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER

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More about this job

Responsibilities

Assist staff, students, and the public; support student safety and well-being; and handle office communications and correspondence. Maintain student and staff information, assist with financial accounts, and perform other duties that support school office operations.

Requirements

Requires a secondary school diploma and 1–2 years of related experience, or an equivalent combination of education and experience, along with ongoing computer skills development. Candidates should have relevant software and office equipment skills, strong organizational, communication, and interpersonal abilities, familiarity with applicable school and privacy policies, and First Aid certification with the ability to administer first aid.

Skills

Office Administration
Word Processing
Database Management
Accounting Software
Spreadsheet Software
Desktop Publishing
Email and Calendar Applications
Google Workspace
Organizational Skills
Time Management
Written Communication
Interpersonal Communication
First Aid
Student Records Management
Budget Maintenance

Visa sponsorship

Not detected in the job text

Keywords

Elementary School
School Office Administration
Student Safety
Student Records
Staff Information
Correspondence
Financial Accounts
Budget Maintenance
Word Processing
Databases
Accounting Software
Spreadsheets
Desktop Publishing
Google Docs
Google Sheets
Google Forms
Email
Calendars
Online Meetings
Office Equipment
Public Address System
First Aid
Municipal Freedom of Information and Protection of Privacy Act
Immunization of School Pupils Act
Ontario Student Record Guidelines
Board Purchasing Manual

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