Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 1, 2026

Hiring at a glance

View jobs

Open jobs: 4,349
Employers: 2,018

Advertised starting pay

Average starting payCAD / year: $72,619Across 289 listings
Average starting payCAD / hour: $26.66Across 155 listings
Average starting payUSD / year: $91,346Across 13 listings
Average starting payCAD / month: $4,888Across 12 listings
Average starting payUSD / hour: $17.99Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%48 listings
Hybrid: 16%692 listings
On-site: 82%3,581 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (256), HealthCareersInSask.ca (68), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 21 mins ago
Executive Assistant & Operations Manager
Bennett Church Hill Capital Inc.
Ottawa, ON
Full-time
Company Description: Established in 1991, Bennett Church Hill Capital Inc (BCHCI) is a private family office with a long-standing history in investing across private equity, venture…
Added 21 mins ago
Office Administrative Assistant
Dexian
Calgary, AB · Greater Calgary Metropolitan Area
$22 to $25 CAD / hour
Contract
…coverage, and administrative support for a Class A commercial office property. This role serves as the first point of contact for tenants, visitors, vendors, contractors, and building…
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Mississauga, ON
Full-time
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Langley (District), BC · Langley, BC
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Langley (District), BC
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Executive Assistant
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Winnipeg, MB
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Admin Assistant - Perioperative Services - FT (J0926-0684)
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Toronto, ON
Full-time
Added 9 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Buffalo Narrows, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focuse
Added 9 hours ago
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Toronto, ON
Added 9 hours ago
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Paddock Transport International

Accounts Payable & Administrative Coordinator

Stoney Creek, NB, Canada

Job type: Full-time
Apply by: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

Apply About employer

Applications open in a new tab.

Original job description

We are seeking a detail-oriented and organized Accounts Payable & Administrative Coordinator to join our team. This position is responsible for managing accounts payable activities across multiple companies, maintaining accurate vendor and customer records, processing invoices and payments, and providing administrative support.

The successful candidate will be someone who takes pride in maintaining accurate financial records, follows through on outstanding items, and is proactive in identifying discrepancies or missing information. Strong organizational skills and attention to detail are essential to success in this role.

The ideal candidate is highly organized, comfortable working with accounting software, and able to manage multiple priorities while maintaining accuracy and confidentiality.

Key Responsibilities:

Accounts Payable & Accounting

Manage all accounts payable activities for multiple companies.
Collect, review, and process vendor invoices and sales invoices.
Enter and integrate invoices into the accounting system (Great Plains).
Review invoices for accuracy, appropriate coding, and required approvals before posting.
Prepare accounts payable for approval and process payments once approved.
Process payments by EFT, online payment, and e-transfer as required.
Post completed payments and maintain accurate payment records.
Review and enter invoices manually when required.
Reconcile vendor statements and investigate discrepancies or missing invoices.
Maintain organized and accurate accounts payable records.

Vendor & Customer Administration

Create and maintain vendor profiles for multiple companies.
Create new customer profiles as required.
Collect, verify, and update customer EFT and payment information.
Maintain accurate and up-to-date financial records and documentation.

Qualifications & Skills

Previous experience in accounts payable, bookkeeping, accounting administration, or a related role.
Experience working with accounting software; Great Plains (Microsoft Dynamics GP) experience is considered an asset.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to manage multiple companies, priorities, and deadlines.
Strong communication and interpersonal skills.
Comfortable communicating with vendors, customers, tenants, and internal departments.
Strong data-entry and record-keeping skills.
Ability to work independently while also being a collaborative team member.
Proficiency with Microsoft Office, particularly Outlook and Excel.
Experience processing EFT, online, or electronic payments is an asset.

Apply About employer

More about this job

Responsibilities

Manage accounts payable for multiple companies, including reviewing, coding, entering, approving, and paying invoices, and maintaining accurate payment records. Maintain vendor and customer profiles, reconcile vendor statements, investigate discrepancies, and provide administrative support.

Requirements

Previous experience in accounts payable, bookkeeping, accounting administration, or a related role is required, along with strong accuracy, organization, time management, and record-keeping skills. Candidates should be comfortable with accounting software and Microsoft Office, able to manage multiple priorities, and communicate effectively with vendors, customers, tenants, and internal teams.

Skills

Accounts Payable
Invoice Processing
Payment Processing
Vendor Reconciliation
Accounting Software
Microsoft Dynamics GP
Microsoft Excel
Microsoft Outlook
Data Entry
Record Keeping
Attention To Detail
Organization
Time Management
Communication
Financial Record Maintenance
Electronic Payments

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Bookkeeping
Accounting Administration
Great Plains
Microsoft Dynamics GP
Microsoft Office
Microsoft Outlook
Microsoft Excel
Vendor Invoices
Sales Invoices
Invoice Coding
Invoice Approvals
Electronic Funds Transfer
Online Payments
E-Transfer
Vendor Statements
Vendor Profiles
Customer Profiles
Payment Information
Financial Records
Reconciliation
Discrepancy Investigation
Data Entry
Record Keeping
Administrative Support
Confidentiality
Truck Transportation

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