Administrative assistant jobs in Canada (2,310 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 2,310
Employers: 1,163

Advertised starting pay

Average starting payCAD / hour: $26.96Across 343 listings
Average starting payCAD / year: $53,257Across 109 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%296 listings
On-site: 87%1,999 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (57), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 1 month ago
CG
Administrative Assistant
Canaccord Genuity Group Inc.
Vancouver, BC
- Full-time
Added 1 month ago
CO
Administrative Assistant 6
City of Saint John
Saint John, NB
- Full-time
…Community Services, the position is responsible for a variety of administrative duties to provide the necessary support to the management team, front line customers, Council Committees, as…
Added 1 month ago
EI
Office Administrative Assistant - Civil
EBC Inc.
Mississauga, ON
- Full-time
Added 1 month ago
CM
Administrative Assistant, Executive and Content Team Support - Bilingual (EN/FR)
Canada Media Fund | Fonds des médias du Canada
Montreal, QC
- Full-time
ADMINISTRATIVE ASSISTANT, EXECUTIVE AND CONTENT TEAM SUPPORT
Added 1 month ago
UO
Administrative Assistant
University of Victoria
Victoria, BC
- Full-time
The Administrative Assistant serves as the first point of contact for all students and visitors to the IMP, and provides comprehensive administrative support to students, staff and faculty.…
Added 1 month ago
CS
Human Resources Administrator
Crescent School
Toronto, ON · North York, ON
- Full-time
Added 1 month ago
Office Administrative Assistant - Civil
EBC Inc.
Mississauga, ON
Added 1 month ago
CO
Administrative Assistant 6
City of Saint John
Saint John, NB
- Full-time
…Community Services, the position is responsible for a variety of administrative duties to provide the necessary support to the management team, front line customers, Council Committees, as…
Added 1 month ago
VS
Administrative Assistant (2026-10269)
Verve Senior Living
Mississauga, ON
- Part-time
Added 1 month ago
P
Project Administrative Assistant
Pomerleau
Sept-Îles, QC
- Full-time
As a Project Administrative Assistant working in the Civil & Infrastructure Operations team at Pomerleau Construction, you will play a key role in supporting the project teams with…
Added 1 month ago
CI
French Administrative Assistant II
Cenergy International Services
Halifax, NS
- Contract
Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and…
Added 1 month ago
IC
Adjoint administratif ou adjointe administrative- EN
IAMGOLD Corporation
Quebec, QC
- Full-time
Apportez votre aide à l’exploration en coulisse – joignez-vous à IAMGOLD à titre d’adjoint administratif ou adjointe administrative
Added 1 month ago
CU
Administrative Assistant, Dean Science
Concordia University of Edmonton
Edmonton, AB
- Full-time
Added 2 months ago
RJ
Administrative Assistant (Evergreen)
Raymond James Ltd.
Vancouver, BC
- Full-time
Drawing on industry experience in a financial services firm or previous experience in an administrative role, you will
Added 1 month ago
EC
Laboratory Administrative Assistant
EMSL CANADA INC
Mississauga, ON
- Full-time
…TimeSalary Range: $20.00 - $20.00 HourlyEMSL is seeking a Laboratory Administrative Assistant in Mississauga, ON. This is an administrative support position for the laboratory manager and…
Added 1 month ago
Adjoint administratif ou adjointe administrative
IAMGOLD
Val-d'Or, QC
Apportez votre aide à l’exploration en coulisse – joignez-vous à IAMGOLD à titre d’adjoint administratif ou adjointe administrative
Added 1 month ago
1
Administrative Assistant - Altima Hess Village Dental Centre
123Dentist
Hamilton, ON
- $24 to $25 CAD / hour
- Full-time
The ideal Administrative Assistant for our team enjoys working collaboratively with others and behind the scenes to organize, implement systems and structure and ensure the practice runs…
Added 1 month ago
CO
Administrative Assistant I
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Internship
Department: Office of the Chief Administrative Officer
Added 1 month ago
BT
Part Time Administrative Assistant
Baker Tilly Canada
Red Deer, AB
- Part-time
Added 1 month ago
KC
Administrative Assistant- Advisory
KPMG Canada
Montreal, QC
- Full-time
Added 2 months ago
NE
#26-02 Administrative Assistant
North Eastern Ontario Family and Children's Services (NEOFACS)
Cochrane, AB
- Full-time
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 2 months ago
UO
Administrative Assistant
University of Victoria
Victoria, BC
- Full-time
Reporting to the Dean’s Assistant, the Administrative Assistant acts as the first point of contact for the Office of the Dean of Science, provides administrative support for the Dean’s…
Added 2 months ago
SD
Relief Secretary/Clerk Typist - Princeton
School District 58 Nicola-Similkameen
Merritt, BC
- Internship
Added 4 months ago
FS
Administrative Assistant
First Student
Battleford, SK
- Full-time
Added 2 months ago
PG
Administrative Assistant
Pangeo Group
Windsor, ON
- Full-time
The Office Administrator is responsible for the efficient coordination and management of daily administrative operations within the corporate office. This role ensures that administrative…

Pangeo Group

Administrative Assistant

Windsor, ON, Canada

Salary Range: $45k-60k · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary Range: $45k-60k
Job type: Full-time
Experience: 3–5 years of office administration experience in a corporate or professional environment.
Posting language: English
Posted: Sep 4, 2026

Original job description

Summary

The Office Administrator is responsible for the efficient coordination and management of daily administrative operations within the corporate office. This role ensures that administrative systems, documentation, communications, and office resources are organized and functioning effectively to support leadership and all departments.

The Office Administrator acts as a central point of coordination for office operations, supporting finance administration, vendor coordination, document management, and internal communication processes. The role requires strong organizational skills, attention to detail, professionalism, and the ability to handle confidential corporate information.

Key Responsibilities

Office Operations Management

Coordinate and manage the daily administrative operations of the corporate office.
Serve as the primary point of contact for internal administrative support.
Maintain organized electronic and physical filing systems.
Manage incoming and outgoing mail, courier services, and office communications.
Maintain office supply inventory and coordinate procurement with approved vendors.
Ensure office equipment and facilities are functioning properly and coordinate maintenance when required.
Support leadership with scheduling, meeting coordination, and travel arrangements.

Corporate Administrative Support

Prepare corporate documentation, reports, presentations, and internal communications.
Maintain company records, administrative trackers, and document repositories.
Assist leadership with coordination of corporate meetings, board meetings, or executive briefings.
Support internal projects requiring administrative coordination.
Maintain accurate contact lists, distribution lists, and internal directories.

Finance Administrative Support

Assist with organizing invoices, receipts, and purchase documentation.
Support administrative components of accounts payable and vendor documentation.
Maintain financial filing systems and expense documentation.
Assist with expense report tracking and reconciliation coordination.
Provide documentation support during internal or external audits.

Vendor & Office Coordination

Maintain relationships with office vendors and service providers.
Coordinate office services including maintenance, supplies, and external service providers.
Track vendor contracts and renewal dates where applicable.
Assist in negotiating office supply or service agreements where appropriate.

Record Management & Compliance

Maintain corporate documentation in accordance with company retention policies.
Ensure confidential and sensitive information is handled appropriately.
Support compliance initiatives related to corporate governance, information management, or audits.

Qualifications

Education

Diploma Or Degree In

Business Administration
Office Administration
Management
Accounting or related field preferred.

Experience

3–5 years of office administration experience in a corporate or professional environment.
Experience supporting senior leadership or corporate departments preferred.

Technical Skills

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience using document management systems, ERP systems, or corporate administrative platforms is an asset.

Core Competencies

Exceptional organizational and time management skills
Strong attention to detail and accuracy
Ability to handle confidential information
Strong written and verbal communication skills
Problem-solving and process improvement mindset
Ability to manage multiple priorities simultaneously
Professional and collaborative approach

Illustrative Key Performance Indicators (KPIs)

The following KPIs are examples used to measure effectiveness in this role.

Administrative Efficiency

Meeting Coordination Accuracy: 98–100% of scheduled meetings occur without scheduling conflicts.
Administrative Request Response Time: Internal administrative requests acknowledged within 4 business hours and completed within agreed timelines.
Document Preparation Turnaround: Standard administrative documents prepared within 24 hours of request.

Office Operations

Office Supply Availability: Maintain required office supplies with zero operational disruption due to shortages.
Vendor Service Coordination: Office maintenance or vendor issues addressed within 1 business day of reporting.
Office Operational Readiness: Ensure meeting rooms, office equipment, and shared spaces are operational >99% of the time.

Record & Document Management

Document Filing Accuracy: 100% compliance with corporate filing and document retention standards.
Data Entry Accuracy: Maintain >99% accuracy in administrative data entry and record management.
Audit Support Readiness: Corporate records organized and retrievable within 24 hours for audit or leadership requests.

Finance Administrative Support

Invoice Documentation Processing: Vendor invoices and supporting documentation organized within 2 business days of receipt.
Expense Documentation Accuracy: 100% compliance with company expense documentation standards.
Financial Record Organization: Maintain audit-ready financial administrative files.

Service & Internal Support

Internal Satisfaction: Maintain strong service support feedback from departments supported.
Issue Resolution: Administrative issues resolved within 1–2 business days whenever possible.

Continuous Improvement

Process Improvement Initiatives: Identify or implement 1–3 administrative process improvements annually to improve efficiency, organization, or cost control.

Working Conditions

Office-based position within a corporate environment.
Standard business hours.
Frequent use of computer systems and office equipment.

Salary Range: $45k-60k

JOB ADS: Please use the following statement on job ad’s on indeed, linkedin, jazz hr and internal postings

“Redoe, PES, Pangeo Corp welcomes and encourages applicants with disabilities, we have an accommodation process in place and provides accommodations for any candidate with disabilities as per the AODA.”

INTERVIEW REQUESTS: Please use the following statement on an interview request

“ Redoe, PES, Pangeo Corp provides accommodation for candidates with disabilities. If you require a specific accommodation because of a disability or a medical need, please let us know and we will make appropriate accommodations for your interview”

JOB OFFER: Please use the following statement on job offers

“Redoe, PES, Pangeo Corp has an accommodation process in place and provides accommodations for employees with disabilities. If you require a specific accommodation because of a disability or medical need that you have not yet informed us about, please let us know so that arrangements can be made for the appropriate accommodations to be in place before you begin your employment”

Apply About employer

More about this job

Responsibilities

The Office Administrator manages daily corporate office operations, including administrative systems, documentation, and internal communications. The role provides critical support to leadership and finance through scheduling, vendor coordination, and record maintenance.

Requirements

Candidates should have 3-5 years of corporate office administration experience and a diploma or degree in Business Administration or a related field. Proficiency in Microsoft Office Suite and experience with ERP or document management systems is required or preferred.

Skills

Office Administration
Microsoft Office Suite
Document Management
Vendor Coordination
Financial Administration
Scheduling
Record Management
Corporate Governance
Time Management
Communication Skills
Problem-solving
Expense Tracking

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
ERP Systems
Accounts Payable
Corporate Governance
Document Retention
Vendor Management
Administrative Support
Motor Vehicle Manufacturing
Office Operations
Expense Reconciliation
Audit Support

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