Invoice Team Lead - Finance Division
Sudbury, Ontario | Full-Time | In Person
$26.00 – $30.00 hourly
Company Overview
Patrick Mechanical Ltd. is a Sudbury based mechanical contracting company founded in 1989. Over the years, we have established ourselves in the industrial, commercial, and institutional contracting fields. Our specialties include mechanical contracting, custom steel fabrication, plumbing, heating, process piping, millwright, and related services. Patrick Mechanical is a growing, dynamic, and innovative mechanical company with an extensive fleet of skilled workers allowing us to offer services all over Northern Ontario. We are loyal to our customers, providing efficient and cost-effective products and services.
Why Join Patrick Mechanical Limited?
- Competitive compensation and benefits package
- Exposure to diverse, technically challenging industrial and mechanical work
- Key role with collaboration across operations, project management, and field teams
- Supportive, safety-focused, and team-oriented work environment
Position Summary
The Invoicing Team Lead oversees the invoicing department, ensuring the accurate and timely generation and distribution of invoices to clients. This role requires strong leadership skills, excellent attention to detail, and a comprehensive understanding of invoicing processes and financial principles.
Key Responsibilities
- Lead, coach, train, and develop the invoicing team, providing guidance, support, and performance feedback.
- Review and approve invoices prepared by the team to ensure accuracy, compliance with contracts, and alignment with company policies.
- Monitor invoicing KPIs, including invoice accuracy, turnaround times, and outstanding billing issues.
- Monitor and manage the invoicing timeline, ensuring all invoices are generated and distributed promptly.
- Address client inquiries regarding invoices, resolving discrepancies or issues professionally and efficiently.
- Prepare invoicing reports.
- Collaborate with operations and finance to align invoicing processes with business activities and improve efficiency.
- Implement and maintain best practices for invoicing processes and procedures.
- Ensure compliance with company policies, legal requirements, and financial standards.
- Support month-end and year-end financial activities by providing accurate invoicing data and reconciliations.
Qualifications & Experience
- Bachelor’s degree or diploma in Accounting, Finance, Business Administration, or a related field.
- Minimum of 3 years of experience in invoicing, with 1 year in a leadership role.
- Relevant certifications or professional memberships (e.g., CPA, CMA) are an asset.
- Excellent organizational and leadership skills, with strong attention to detail.
- Strong communication and interpersonal skills, with the ability to work effectively with clients and team members.
- Proven problem-solving and conflict-resolution skills.
- Ability to prioritize competing deadlines in a fast-paced environment.
