Legal Assistant – Litigation
- Ottawa, ON, Canada
On-site
Salary range: $50,000–$75,000, commensurate with experience and qualifications · Full-time
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Job details
- Pay
- Salary range: $50,000–$75,000, commensurate with experience and qualifications
- Job type
- Full-time
- Workplace
- On-site
- Apply by
- Experience
- Ideally, 5–10+ years of experience as a Legal Assistant in a litigation practice.
- Posting language
- English
- Posted
Original job description
Overview
Posted: October 20, 2026
The Legal Assistant provides comprehensive administrative and practice support to lawyers in a fast-paced litigation environment. This role involves managing litigation files and processes, preparing and formatting legal documents, coordinating court filings and deadlines, and supporting the efficient day-to-day operation of the practice. The successful candidate will be highly organized, detail-oriented, proactive, and committed to delivering exceptional client service.
Key Responsibilities
Interested applicants are invited to submit their application in confidence to careers@perlaw.ca.
Posted: October 20, 2026
The Legal Assistant provides comprehensive administrative and practice support to lawyers in a fast-paced litigation environment. This role involves managing litigation files and processes, preparing and formatting legal documents, coordinating court filings and deadlines, and supporting the efficient day-to-day operation of the practice. The successful candidate will be highly organized, detail-oriented, proactive, and committed to delivering exceptional client service.
Key Responsibilities
- Prepare, revise, proofread, and format correspondence, pleadings, motion materials, affidavits, and other legal documents.
- Coordinate the preparation, filing, and service of court documents, ensuring compliance with applicable court requirements and deadlines.
- Maintain litigation calendars, limitation dates, court deadlines, and other critical scheduling requirements.
- Open, organize, and maintain client files and records in accordance with Firm policies and procedures.
- Coordinate communications with clients, courts, opposing counsel, experts, and other external stakeholders.
- Schedule and coordinate discoveries, mediations, hearings, meetings, and other litigation-related activities.
- Prepare lawyer dockets, assist with the preparation of accounts, and support billing and other financial administrative processes.
- Provide day-to-day administrative and practice support to lawyers, anticipating needs and helping ensure matters progress efficiently.
- Assist with special projects and other duties as required.
- Completion of a post-secondary diploma in Legal Administration, Law Clerk, Office Administration – Legal, or a related field, or an equivalent combination of education and relevant experience.
- Ideally, 5–10+ years of experience as a Legal Assistant in a litigation practice.
- Strong working knowledge of litigation procedures, court filing requirements, and the Ontario Rules of Civil Procedure.
- Experience with construction litigation or construction law matters is considered an asset.
- Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
- Excellent organizational and time-management skills, with the ability to manage competing priorities and meet multiple deadlines.
- Strong written and verbal communication skills, with exceptional attention to detail and accuracy.
- Professional interpersonal skills and a demonstrated commitment to providing excellent client service.
- Bilingualism in English and French is considered an asset.
- Organization and prioritization: Effectively manages multiple files, competing demands, and time-sensitive deadlines.
- Accuracy and attention to detail: Produces high-quality work and maintains accurate, well-organized files and records.
- Adaptability and problem-solving: Exercises sound judgment and responds effectively to changing priorities in a fast-paced environment.
- Initiative and independence: Works proactively, anticipates needs, and takes ownership of assigned responsibilities while recognizing when to seek guidance.
- Teamwork and collaboration: Works effectively with lawyers, colleagues, and other stakeholders to support the successful management of litigation matters.
- Confidentiality and professionalism: Handles sensitive information with discretion and maintains a high standard of professional conduct.
- Client service: Communicates clearly and professionally and contributes to a positive client experience.
- Position type: Full-time, vacant position
- Work arrangement: On-site
- Salary range: $50,000–$75,000, commensurate with experience and qualifications
Interested applicants are invited to submit their application in confidence to careers@perlaw.ca.
More about this job
Responsibilities
Prepare, revise, proofread, and format litigation documents, coordinate court filings and service, and manage litigation files, calendars, deadlines, and related activities. Provide administrative and practice support to lawyers, coordinate communications with clients and external stakeholders, and assist with docketing, billing, and special projects.
Requirements
A post-secondary diploma in legal administration, law clerk studies, legal office administration, or a related field - or equivalent education and experience - is required; 5–10+ years of litigation legal assistant experience is preferred. Candidates should know litigation procedures, court filing requirements, and the Ontario Rules of Civil Procedure, and have strong organizational, communication, accuracy, and Microsoft Office skills; construction law experience and English-French bilingualism are assets.
Skills
- Organization and Prioritization
- Attention to Detail
- Litigation File Management
- Legal Document Preparation
- Court Filing Coordination
- Deadline Management
- Client Communication
- Scheduling and Coordination
- Billing Support
- Microsoft Office
- Problem-Solving
- Initiative
- Teamwork and Collaboration
- Confidentiality
- Professionalism
- Client Service
Visa sponsorship
Not detected in the job text
Categories
- Legal
- Administrative
Keywords
- Litigation
- Legal Assistant
- Legal Administration
- Law Clerk
- Litigation Procedures
- Ontario Rules of Civil Procedure
- Court Filing
- Pleadings
- Motion Materials
- Affidavits
- Legal Document Preparation
- Litigation Calendars
- Limitation Dates
- Client Files
- Discoveries
- Mediations
- Hearings
- Lawyer Dockets
- Billing
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Construction Litigation
- Client Service
- Confidentiality