Administrative assistant jobs in Canada

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Added 3 months ago
B
Administrative Assistant III
BGIS
St. Catharines, ON
- Full-time
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters…
Added 3 months ago
L
Administrative Assistant - Operations and Construction/Adjoint(e) administratif(ve) – Opérations et construction
Leyad
Montreal, QC
- Full-time
We are seeking a highly organized and proactive Administrative Assistant – Operations & Construction to provide administrative support to our Operations and Construction teams. In this…
Added 2 months ago
RC
Administrative Assistant
Ryan Companies US, Inc.
Saskatoon, SK
- Full-time
Valid driver’s license required
Added 2 months ago
R
Administrative Assistant
Ryan
Saskatoon, SK
- Full-time
Valid driver’s license required
Added 2 months ago
Administrative Assistant
Bunge
Canada
The Administrative Assistant provides professional administrative support to Cascadia Grain Terminal, with a primary focus on supporting Maintenance operations while assisting other…
Added 3 months ago
IW
Senior Administrative Assistant - Saskatoon, SK
IG Wealth Management
SK · Saskatchewan, Canada
- Full-time
Provides confidential senior level administrative support services to the Regional Vice President
Added 2 months ago
M
Administrative Assistant / Adjoint(e) administratif(ve)
MNP
Montreal, QC · Chicoutimi, QC
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 3 months ago
DG
Senior Administrative Assistant
Doane Grant Thornton LLP
Mississauga, ON
- Full-time
This role is required to be in-office 5 days per week
Added 3 months ago
KC
Partner Administrative Assistant, Advisory Services (Deals Advisory)
KPMG Canada
Toronto, ON
- Full-time
KPMG is looking for a Partner Administrative Assistant who can provide support to a team of Partners and team on a range of activities to ensure high-quality deliverables.
Added 3 months ago
KC
Partner Administrative Assistant, Advisory Services (Deals Advisory)
KPMG Canada
Toronto, ON
- Full-time
KPMG is looking for a Partner Administrative Assistant who can provide support to a team of Partners and team on a range of activities to ensure high-quality deliverables.
Added 3 months ago
P
Administrative Assistant – Business Development
Pomerleau
Montreal, QC
- Full-time
As an Administrative Assistant within Pomerleau’s Business Development team, you will play a key role in administrative support and information management to help drive business development…
Added 3 months ago
P
Administrative Assistant – Business Development
Pomerleau
Quebec, QC
- Full-time
As an Administrative Assistant within Pomerleau’s Business Development team, you will play a key role in administrative support and information management to help drive business development…
Added 3 months ago
RH
Human Resources Administrator
REAL HR inc.
Calgary, AB
- Full-time
The Human Resources Administrator provides administrative and coordination support across key HR functions, including recruitment, onboarding, employee records, HR documentation, benefits…
Added 3 months ago
SW
ScotiaMcLeod Administrative Support Assistant - Saskatoon
Scotia Wealth Management
Saskatoon, SK
- Full-time
As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.
Added 3 months ago
EV
Administrative Assistant, Environment
Elk Valley Resources
Elkford, BC
- $59,000 to $70,000 CAD / year
Reporting to the Manager, Environment, the Administrative Assistant, Environment will coordinate and support activities within the Environment department to meet compliance commitments and…
Added 3 months ago
KI
Administrative Assistant to the Assistant Director
Kitchenuhmaykoosib Inninuwug Dibenjikewin Onaakonikewin (KIDO)
Big Trout Lake, ON
- Full-time
Must have excellent verbal and written communication skills in English and a good verbal command of Anishininiimowin language · Must possess good knowledge and expertise of Microsoft Excel, Word, and Outlook
Added 3 months ago
M
Administrative Assistant (Public Companies)
MNP
Toronto, ON
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 3 months ago
Administrative Assistant
Bunge
Canada
As an Administrative Assistant, you are the backbone of day-to-day office operations, providing critical administrative and organizational support to leaders and teams across the business.…
Added 3 months ago
PL
School Secretary
Prairie Land School Division 25
Calgary, AB
- Full-time
We are currently looking for a professional, skilled School Secretary who will be responsible for the day-to-day administrative and secretarial operations at Al Amal Academy in Northwest…
Added 5 months ago
KT
Administrative Assistant - Customer Support
Kitchen Tune Up Buffalo NY
Grand Rapids, MB
- Full-time
Must have a valid driver’s license
Added 3 months ago
M
Administrative Assistant - Indigenous Services
MNP
Nanaimo, BC
- Full-time
Make an impact within our Indigenous Services team as an Administrative Assistant, Indigenous Services. This diverse team of professionals are dedicated to exceeding clients’ unique needs…
Added 3 months ago
SC
Bookkeeper / Administrative Assistant
ServiceMaster Clean of Canada
Moncton, NB
- Full-time
ServiceMaster Clean Moncton is looking for a full time Administrative Assistant / Bookkeeper to join our office team. Reporting to the Office Manager, the selected candidate will be…
Added 5 months ago
KT
Administrative Assistant - Customer Support
Kitchen Tune-Up Houston
Grand Rapids, MB
- Full-time
Must have a valid driver’s license
Added 3 months ago
PH
Part-Time Administrative Assistant
ParaMed Home Health Care
Kenora, ON
- Part-time
Administrative Assistants perform a variety of administrative duties in support of managerial and professional employers.
Added 3 months ago
K
Administrative Assistant
KPMG
Montreal, QC
- Full-time
…experience. KPMG’s Montreal office is currently seeking a bilingual Administrative Assistant to support this function and contribute to the delivery of exceptional client…

PGW Auto Glass

Adjointe Administrative

Laval, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English · French
Posted: Sep 11, 2026

Original job description

English section of this bilingual listing.

Rémunération

Taux horaire typique : 23 à 25 $ CAD

Position Title: Administrative Assistant

Location: Laval

Reports To: Sr. Director of Strategy

Work Schedule: Full-time, 35–40 hours/week

Language Requirements: Bilingual (English/French) preferred in Quebec and Ontario 1

Position Overview

The Administrative Assistant provides essential support to management and operational teams by coordinating office activities, managing communications, and ensuring smooth day-to-day administrative functions. This role is critical to maintaining organizational efficiency and supporting frontline and back-office operations 2 3.

Key Responsibilities

Office Coordination

Maintain office supplies and inventory.

Organize and maintain filing systems (digital and physical).

Coordinate courier services, mail distribution, and office equipment servicing

Communication & Scheduling

Answer and direct phone calls and emails.

Schedule and confirm meetings, appointments, and travel arrangements.

Prepare meeting agendas and take minutes.

Document Management

Draft, proofread, and format correspondence, reports, and presentations.

Assist with data entry, invoice processing, and internal reporting.

Customer & Visitor Support

Greet and assist visitors and clients.

Coordinate with customer service or sales teams to relay messages and updates.

Team Support

Support onboarding of new employees (e.g., desk setup, access requests).

Assist with internal communications and event planning.

Skills & Qualifications

Proficiency in Microsoft Office Suite and CRM systems.

Strong organizational and multitasking abilities.

Excellent written and verbal communication skills.

Discretion and professionalism in handling confidential information

Compensation

Typical hourly rate: 23 - 25$/hr CAD

Read the full bilingual original

Titre du poste : Adjoint(e) administratif(ve)

Lieu : Laval

Supérieur hiérarchique : Directeur(trice) principal(e) de la stratégie

Horaire de travail : Temps plein, 35 à 40 heures par semaine

Exigences linguistiques : Bilingue (anglais/français) préféré au Québec et en Ontario afin de pouvoir interagir avec les interlocuteurs en dehors du Québec

Aperçu du poste

L’adjoint(e) administratif(ve) offre un soutien essentiel aux équipes de direction et d’exploitation en coordonnant les activités de bureau, en gérant les communications et en assurant le bon fonctionnement des tâches administratives quotidiennes. Ce rôle est crucial pour maintenir l’efficacité organisationnelle et soutenir les opérations de première ligne et de soutien.

Responsabilités principales

Coordination du bureau

Gérer les fournitures et l’inventaire du bureau

Organiser et maintenir les systèmes de classement (numériques et physiques)

Coordonner les services de messagerie, la distribution du courrier et l’entretien des équipements de bureau

Communication et planification

Répondre aux appels téléphoniques et aux courriels, et les diriger

Planifier et confirmer les réunions, rendez-vous et déplacements

Préparer les ordres du jour et rédiger les procès-verbaux des réunions

Gestion documentaire

Rédiger, réviser et mettre en forme la correspondance, les rapports et les présentations

Aider à la saisie de données, au traitement des factures et à la production de rapports internes

Accueil des clients et visiteurs

Accueillir et assister les visiteurs et les clients

Coordonner avec les équipes de service à la clientèle ou de vente pour transmettre les messages et les mises à jour

Soutien à l’équipe

Soutenir l’intégration des nouveaux employés (ex. : installation du poste de travail, demandes d’accès)

Aider à la communication interne et à l’organisation d’événements

Compétences Et Qualifications

Maîtrise de la suite Microsoft Office et des systèmes CRM

Excellentes compétences organisationnelles et capacité à gérer plusieurs tâches simultanément

Excellentes aptitudes en communication écrite et orale

Discrétion et professionnalisme dans la gestion d’informations confidentielles

Rémunération

Taux horaire typique : 23 à 25 $ CAD

Position Title: Administrative Assistant

Location: Laval

Reports To: Sr. Director of Strategy

Work Schedule: Full-time, 35–40 hours/week

Language Requirements: Bilingual (English/French) preferred in Quebec and Ontario 1

Position Overview

The Administrative Assistant provides essential support to management and operational teams by coordinating office activities, managing communications, and ensuring smooth day-to-day administrative functions. This role is critical to maintaining organizational efficiency and supporting frontline and back-office operations 2 3.

Key Responsibilities

Office Coordination

Maintain office supplies and inventory.

Organize and maintain filing systems (digital and physical).

Coordinate courier services, mail distribution, and office equipment servicing

Communication & Scheduling

Answer and direct phone calls and emails.

Schedule and confirm meetings, appointments, and travel arrangements.

Prepare meeting agendas and take minutes.

Document Management

Draft, proofread, and format correspondence, reports, and presentations.

Assist with data entry, invoice processing, and internal reporting.

Customer & Visitor Support

Greet and assist visitors and clients.

Coordinate with customer service or sales teams to relay messages and updates.

Team Support

Support onboarding of new employees (e.g., desk setup, access requests).

Assist with internal communications and event planning.

Skills & Qualifications

Proficiency in Microsoft Office Suite and CRM systems.

Strong organizational and multitasking abilities.

Excellent written and verbal communication skills.

Discretion and professionalism in handling confidential information

Compensation

Typical hourly rate: 23 - 25$/hr CAD

Apply on LinkedIn About employer

More about this job

Responsibilities

The Administrative Assistant coordinates office activities, manages communications, and ensures smooth daily administrative functions. Key duties include scheduling meetings, document management, and supporting the onboarding of new employees.

Requirements

Candidates should be proficient in Microsoft Office and CRM systems with strong organizational and communication skills. Bilingualism in English and French is preferred for interacting with stakeholders outside of Quebec.

Skills

Microsoft Office Suite
CRM Systems
Organizational Skills
Multitasking
Written Communication
Verbal Communication
Confidentiality
Bilingualism

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Coordination
Microsoft Office
CRM
Data Entry
Invoice Processing
Meeting Minutes
Onboarding
Bilingual
Wholesale Industry
Document Management
Scheduling

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Administrative assistant jobs in Canada

Administrative Assistant III

Administrative Assistant - Operations and Construction/Adjoint(e) administratif(ve) – Opérations et construction

Administrative Assistant

Administrative Assistant

Administrative Assistant

Senior Administrative Assistant - Saskatoon, SK

Administrative Assistant / Adjoint(e) administratif(ve)

Senior Administrative Assistant

Partner Administrative Assistant, Advisory Services (Deals Advisory)

Partner Administrative Assistant, Advisory Services (Deals Advisory)

Administrative Assistant – Business Development

Administrative Assistant – Business Development

Human Resources Administrator

ScotiaMcLeod Administrative Support Assistant - Saskatoon

Administrative Assistant, Environment

Administrative Assistant to the Assistant Director

Administrative Assistant (Public Companies)

Administrative Assistant

School Secretary

Administrative Assistant - Customer Support

Administrative Assistant - Indigenous Services

Bookkeeper / Administrative Assistant

Administrative Assistant - Customer Support

Part-Time Administrative Assistant

Administrative Assistant

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Advertised starting pay

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Administrative assistant jobs in Canada