Executive assistant jobs in Canada

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Added 14 days ago
RC
Executive Assistant to the Bishop
Roman Catholic Diocese of Hamilton, Ontario
Hamilton, ON
- Full-time
The Office of the Bishop with the Diocese of Hamilton is looking for a fulltime Executive Assistant to the Bishop. Reporting to the Bishop of Hamilton, this position offers a competitive…
Added 14 days ago
VF
Executive Assistant & Business Coordinator, Private Client Services
Ventum Financial
Vancouver, BC
- Contract
Your availability: Indicate your potential start date and confirm your ability to work in our Vancouver office four days per week.
Added 14 days ago
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Executive Assistant
CURIE
Burlington, ON
- Full-time
We are looking for a highly organized, resourceful, and service-oriented Executive Assistant & Office Administrator to provide confidential support to the CEO and senior leadership and help…
Added 14 days ago
CC
Executive Assistant
Civicon Corporation
Bolton, ON
- Full-time
Civicon Corporation is looking for a highly organized and proactive Executive Assistant to provide administrative, operational, and communication support in a fast-paced construction…
Added 14 days ago
QM
Executive Assistant - Ottawa
Quantum Management Services Ltd.
Ottawa, ON
- $65,000 to $80,000 CAD / year
- Full-time
Hybrid Schedule: Three days per week in office, reduced to two during summer
Added 14 days ago
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Executive Assistant
Rockford Engineering
Regina, SK
- Full-time
The Executive Assistant provides administrative support and coordination needs across the organization. This role plays an important part in keeping day-to-day business activities…
Added 14 days ago
Executive Assistant - Toronto
EY
Toronto, ON
To qualify for the role, you must have
Added 14 days ago
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Executive Administrative Assistant-Office Manager, Capital Markets
Desjardins
Calgary, AB
- Full-time
As an Executive Administrative Assistant-Office Manager, you carry out a wide variety of administrative duties as required by daily operations of the Calgary Capital Markets team. Reporting…
Added 14 days ago
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 14 days ago
YH
EXECUTIVE ASSISTANT AND BOARD LIAISON
YWCA Hamilton
Hamilton, ON
- Full-time
The Executive Assistant and Board Liaison keeps communication and events between the Board, committees and staff running smoothly. This role is responsible for confidential administrative…
Added 14 days ago
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Executive Assistant, Chief Technology, Data & AI Officer
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
- $71,000 to $110,000 CAD / year
- Full-time
The Executive Assistant (“EA”) plays an important role in supporting the Chief Technology, Data & AI Officer (CTDAIO) and the day-to-day operation of the Information Technology Division.…
Added 14 days ago
QM
Adjoint(e) de direction / Executive Assistant
Quantum Management Services Ltd.
Montreal, QC
- $85,000 to $90,000 CAD / year
- Full-time
They are seeking an Executive Assistant to join their growing Montreal team. This is far more than a traditional administrative support role. You'll become a trusted business partner to…
Added 14 days ago
Executive Assistant
D2L
Winnipeg, MB · Kitchener, ON
This role is based in either Kitchener or Winnipeg, with an expectation of working from the office at least three days per week
Added 15 days ago
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Executive Assistant
Dayforce
Canada
- Full-time
Dayforce is searching for an experienced, dependable, and business-oriented Executive Assistant to support a group of leaders in our sales organization. This role will be responsible for…
Added 15 days ago
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Executive Assistant
CIBC
Toronto, ON
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 15 days ago
RH
Executive Assistant
RE/MAX Hallmark Realty Group
Ottawa, ON · Nepean, ON
- Full-time
Role Description The Executive Assistant role is a full-time, on-site position based in Nepean, ON. The Executive Assistant will provide high-level administrative support to senior…
Added 15 days ago
SD
Executive Assistant to the Secretary Treasurer - Communications Specialist
School District 67 (Okanagan Skaha)
Penticton, BC
- $75,858 to $94,822 CAD / year
- Full-time
Executive Assistant to the Secretary-Treasurer/
Added 15 days ago
SL
Executive Assistant
Smythe LLP
Vancouver, BC
- Full-time
Smythe LLP (Smythe) is looking for an organized and proactive Executive Assistant to support our Assurance Practice Group Leader in Downtown Vancouver.
Added 15 days ago
Executive Assistant to the Chair
University of Toronto
Toronto, ON
Under the general direction of the Chair, Graduate Chair and the Chief Administrative Officer, the Executive Assistant to the Chair provides high-level administrative support to the Chair…
Added 15 days ago
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Constituency Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Thompson, MB
- Full-time
The office of the Honourable Rebecca Chartrand, Member of Parliament for Churchill-Keewatinook Aski is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 15 days ago
WF
Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Thompson, MB
- Full-time
The office of the Honourable Rebecca Chartrand, Member of Parliament for Churchill-Keewatinook Aski is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 15 days ago
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Executive Assistant to CEO
Talent Harbour
Burnaby, BC
- $75,000 to $100,000 CAD / year
- Full-time
They are seeking a proactive, resourceful, and adaptable Executive Assistant to support the CEO, collaborate with the team, and help drive growth. This high-responsibility role requires…
Added 15 days ago
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Executive assistant
Corinex
Vancouver, BC
- From $90,000 CAD / year
- Full-time
- On-site
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 15 days ago
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Executive Assistant to the CEO (English & Mandarin)
Snaplii
Toronto, ON · Etobicoke, ON
- $40,000 to $50,000 CAD / year
- Full-time
Added 15 days ago
SC
Executive Assistant to CPO
Sleep Country
Brampton, ON
- Full-time
We have an exciting opportunity for a highly organized, and proactive Executive Assistant to support our Chief People Officer (CPO). The successful candidate will bring exceptional…

Pomerleau

Executive Assistant – Civil & Infrastructure

Montreal, QC, Canada

Apply on jobs.pomerleau.ca About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Oct 21, 2026

Original job description

Job Description

Ready to build your career? We want to hear from you.

As an Executive Assistant within Pomerleau’s Bridges and Marine Works team, you will serve as the right-hand person to the Vice President and a key partner to the leadership team. You will contribute to the division’s operational efficiency by coordinating administrative activities, tracking strategic priorities, and preparing executive deliverables. Working on large-scale construction projects across the country, you will have the opportunity to thrive in a dynamic environment where your organizational skills, autonomy, and proactive approach will have a direct impact on the team’s success.

What you will do

· Provide administrative and operational support to the Vice President and leadership team.

· Act as the central point of contact between directors, corporate functions, and internal stakeholders.

· Plan, prepare, and coordinate Monthly Operational Reviews (MORs) and other leadership meetings.

· Prepare agendas, meeting minutes, decision logs, and action item follow-ups.

Track commitments and ensure follow-through on actions arising from management meetings.

· Coordinate leadership committees, collaborative meetings, and internal forums.

· Centralize, organize, and maintain division documentation.

· Manage and govern SharePoint sites and collaboration tools.

· Maintain organizational charts, distribution lists, and division directories.

· Prepare and format PowerPoint presentations, executive briefs, reports, and leadership documents.

· Produce summaries, dashboards, and decision-support materials.

· Coordinate division events, workshops, retreats, conferences, and travel arrangements.

· Contribute to the continuous improvement of administrative and operational processes.

This Role Is for You If You Have

· A diploma in Administration, Office Technology, Management, or a related field.

· At least five years of experience in an executive support or leadership coordination role.

· Exceptional organizational skills and the ability to manage multiple priorities simultaneously.

· Strong communication, writing, and summarization skills.

· A high level of autonomy, initiative, and professional judgment.

· The professionalism and discretion required to handle confidential and sensitive information.

· The ability to collaborate effectively with stakeholders at all levels of the organization.

· Advanced proficiency in Microsoft 365, including Outlook, Excel, PowerPoint, Teams, and SharePoint.

Additional Assets

· Experience preparing executive presentations, management reports, and leadership-level documentation.

· Experience in a project-based environment or within the construction industry.

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

General Information

Job Location

Montreal, QC

Date Published

21-Oct-2026

Department

Administration

Employment Type

Permanent

Working Arrangement

Hybrid

Role Type

Full-Time

Apply on jobs.pomerleau.ca About employer

More about this job

Responsibilities

The Executive Assistant will provide high-level administrative and operational support to the Vice President and the Bridges and Marine Works leadership team. Responsibilities include coordinating strategic meetings, managing division documentation, and preparing executive-level reports and presentations.

Requirements

Candidates must possess a diploma in Administration or a related field and at least five years of experience in an executive support role. Proficiency in Microsoft 365 and strong organizational, communication, and professional judgment skills are required.

Skills

Administrative support
Operational support
Executive support
Project coordination
Meeting management
Document management
SharePoint
Microsoft 365
PowerPoint
Communication skills
Writing skills
Summarization
Organizational skills
Strategic planning
Stakeholder management
Data dashboarding

Benefits

RRSP with up to 5% employer matching
Hybrid work model
Employee stock ownership program
Career growth opportunities
Transit pass reimbursement
Minimum 4 weeks of vacation

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Civil & Infrastructure
Administrative Support
Operational Efficiency
Strategic Priorities
Monthly Operational Reviews
SharePoint
Microsoft 365
Outlook
Excel
PowerPoint
Teams
Project Management
Construction Industry
Executive Briefs
Dashboards
Decision Support
Stakeholder Management
Corporate Functions
Documentation Management
Organizational Charts
Event Coordination
Continuous Improvement
Professionalism
Confidentiality
Leadership Coordination
Management Reporting
Project-based Environment
Infrastructure
Bridges and Marine Works

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Executive assistant jobs in Canada

Executive Assistant to the Bishop

Executive Assistant & Business Coordinator, Private Client Services