Inventory & Logistics Assistant
Location: Bolton, ON
Job Type: Full-Time, Permanent
Schedule: Monday–Friday, On-site
Pay: $22.00–$25.00 CAD/hour, based on experience
About the Role
We are looking for a reliable and detail-oriented Inventory & Logistics Assistant to support our day-to-day purchasing, inventory, receiving, and shipment coordination activities.
This is a hands-on operational role. You will work closely with suppliers, freight companies, our warehouse team, and our Sales team to make sure purchase orders are followed up on, incoming shipments are tracked, inventory is received accurately, and updated ETAs are communicated on time.
The ideal candidate is someone who is organized, comfortable following up with suppliers and carriers, good with numbers and paperwork, and able to keep track of multiple orders at the same time.
We currently use QuickBooks and Fishbowl. We are also transitioning to Microsoft Dynamics 365 Business Central, and training will be provided.
Key Responsibilities
Purchasing & Supplier Follow-Up
- Prepare and process purchase orders.
- Confirm product quantities, pricing, availability, and expected lead times with suppliers.
- Follow up with suppliers on outstanding orders and production status.
- Keep purchase order information and expected delivery dates up to date.
- Communicate changes or delays to the appropriate team members.
Inventory & Receiving
- Maintain accurate product and inventory records.
- Receive incoming materials and verify quantities against purchase orders and shipping documents.
- Check shipments for shortages, damages, or incorrect materials.
- Record damaged or non-conforming materials and assist with resolving issues.
- Help maintain accurate inventory information across our systems.
Shipping & Logistics
- Track incoming shipments and provide updated ETAs.
- Coordinate with freight carriers, trucking companies, freight forwarders, and suppliers.
- Help coordinate delivery appointments and inbound shipments.
- Review bills of lading, packing lists, commercial invoices, and other shipping documents.
- Follow up on delayed or missing shipments.
Documentation & Communication
- Match purchase orders, packing lists, receiving records, and invoices.
- Identify and follow up on discrepancies.
- Maintain organized purchasing, shipping, and receiving records.
- Provide timely shipment and order updates to the Sales and Operations teams.
- Respond to routine supplier and logistics inquiries.
What We Are Looking For
Required
- 2+ years of hands-on experience in inventory, purchasing, receiving, logistics, warehouse administration, or a similar operational role.
- Experience creating or managing purchase orders and following up with suppliers.
- Experience tracking shipments and coordinating deliveries.
- Comfortable working with invoices, packing lists, bills of lading, and other shipping documents.
- Good working knowledge of Microsoft Excel, including sorting, filtering, basic formulas, and maintaining organized spreadsheets.
- Strong attention to detail and accuracy when working with quantities, product information, and documents.
- Strong follow-up and communication skills.
- Able to manage multiple orders and shipments without losing track of details.
- Comfortable working on-site in Bolton, Monday to Friday.
Nice to Have
- Experience working with an inventory, purchasing, or accounting system such as Fishbowl, QuickBooks, SAP Business One, Sage, or a similar system.
- Experience working with imported goods or ocean containers.
- Experience in building materials, stone, tile, landscaping, construction supply, or distribution.
- Experience working with freight companies, customs brokers, or trucking companies.
What We Offer
- $22.00–$25.00 CAD/hour, based on experience.
- Full-time, permanent position.
- Monday–Friday, on-site position in Bolton.
- Hands-on experience in purchasing, inventory, receiving, and logistics.
- Exposure to Microsoft Dynamics 365 Business Central as part of our ongoing system transition.
- Opportunity to grow with a growing North American distribution company.
