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Provincial Health Services Authority

Administrative Secretary

Vancouver, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Children's & Women's Health Centre, Vancouver

The secretary supports the administrative work of Department and Division members in achieving the academic, clinical, administrative and research objectives. In addition, there is a requirement to participate as one of the administrative team members and adhere to Agency and Department policies and procedures.

Confidential matters can be diverse; therefore, tact and diplomacy need to be exercised at all times. Initiative, judgment, problem solving skills as well as excellent communication skills are necessary. Competing and conflicting demands require the ability to work under time pressures.

What You’ll Do

Schedules and maintains outlook calendar; processes financial requisitions, co-coordinates meetings, books conference leave, flights and hotels.
Provides other administrative support to Department and Division members, inclusive of management team.
Processes a variety of correspondence from written and dictated sources and uses software applications as required.
Provides administrative relief within the Department and Division as required.
Attends meetings and in-services as required.
Performs other duties as appropriate to the support of the Department of the Obstetrics and Gynaecology and Division of Maternal Fetal Medicine.

What You Bring

A level of education, training, and experience equivalent to Grade 12 plus graduation from a formal administrative program plus 3 years recent related experience in a health care environment.
Ability to work independently and during significant levels of interruptions.
Ability to multi-talk and prioritize. Proven professional attitude at the highest degree.
Demonstrated flexibility to meet and adapt to changes in organizational priorities and work under time pressures to meet deadlines.
Demonstrated ability to communicate effectively both verbally and in writing.
Demonstrated ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature.
Demonstrated physical ability to carry out duties of the position.

What’s In It For You

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
Access to more than 2,000 in-house training programs.
Enjoy a comprehensive benefits package, including municipal pension plan.
12 annual statutory holidays with generous vacation entitlement and accruement.
Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job Type

Location:

Hours Of Work

Reference number:

What We Do

BC Women's Hospital + Health Centre (BCW) bcwomens.ca is dedicated to improving the health of women, newborns and families through a comprehensive range of services, research and education.

BC Women's Hospital + Health Centre (BCW) program is part of the Provincial Health Services Authority (PHSA).

Provincial Health Services Authority (PHSA) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.

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More about this job

Responsibilities

Provides administrative support to Department and Division members, including management, by managing calendars, processing financial requisitions and correspondence, coordinating meetings, and arranging travel. Supports departmental operations through meeting attendance, administrative relief, and other duties while following policies and handling confidential matters with discretion.

Requirements

Requires education equivalent to Grade 12, graduation from a formal administrative program, and three years of recent related experience in a health care environment. Candidates must be able to work independently amid interruptions, prioritize competing demands, adapt to changing priorities, meet deadlines, communicate effectively, and handle sensitive information tactfully.

Skills

Calendar Management
Financial Requisitions
Meeting Coordination
Travel Booking
Correspondence Processing
Administrative Support
Microsoft Outlook
Software Applications
Time Management
Prioritization
Multitasking
Independent Work
Written Communication
Verbal Communication
Confidentiality
Tact And Discretion

Benefits

Health And Wellness Programs
Professional Development Programs
In-House Training Programs
Municipal Pension Plan
Statutory Holidays
Vacation Entitlement
Onsite Fitness Classes
Recreational Program Discounts
Travel Discounts
Technology Discounts
Car And Bike Sharing

Visa sponsorship

Not detected in the job text

Keywords

Administrative Secretary
Health Care
Department Of Obstetrics And Gynaecology
Maternal Fetal Medicine
Administrative Program
Grade 12
Calendar Management
Microsoft Outlook
Financial Requisitions
Meeting Coordination
Conference Leave
Travel Booking
Correspondence
Dictation
Administrative Relief
Confidential Information
Sensitive Information
Time Pressures
Deadline Management
Department Policies
Division Support
Research
Clinical Operations

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