Open jobs in Canada

Save this search

Receptionist and Service Support
Provincial Health Services Authority
Vancouver, BC
Full-time
Nurse Practitioner
Provincial Health Services Authority
Vancouver, BC
Full-time
Workforce Analyst, Workforce Management Solutions
Provincial Health Services Authority
Burnaby, BC
Full-time
Senior Workforce Analyst, Workforce Management Solutions
Provincial Health Services Authority
Burnaby, BC
Full-time
Senior Business Analyst, BC Health Workday
Provincial Health Services Authority
Burnaby, BC
Temporary
Logistics Attendant, Supply Chain Operations (Casual)
Provincial Health Services Authority
Vancouver, BC
Part-time
Medical Oncologist - BC Cancer - Vancouver
Provincial Health Services Authority
Vancouver, BC
Full-time
Policy Analyst, BC Health Workday
Provincial Health Services Authority
Burnaby, BC
Temporary
Inventory Supply Technician (Casual)
Provincial Health Services Authority
Richmond, BC
Part-time
Social Worker, BC Mental Health & Substance Use Services - Coquitlam, BC
Provincial Health Services Authority
Victoria, BC
Full-time
Plumber
Provincial Health Services Authority
Vancouver, BC
Full-time
Administrative Assistant, Population Oncology
Provincial Health Services Authority
Vancouver, BC
Full-time
Ambulance Readiness Technician
Provincial Health Services Authority
Victoria, BC
Part-time
General Duty Staff Nurse, Cancer Care
Provincial Health Services Authority
Vancouver, BC
Full-time
General Duty Staff Nurse, Cancer Care
Provincial Health Services Authority
Vancouver, BC
Temporary
Specialist, Psychological Health & Safety
Provincial Health Services Authority
Vancouver, BC
Full-time
Administrative Secretary
Provincial Health Services Authority
Vancouver, BC
Full-time
Carpenter
Provincial Health Services Authority
Vancouver, BC
Full-time
Ambulance Readiness Technician
Provincial Health Services Authority
Victoria, BC
Part-time
Pediatric Echocardiographer
Provincial Health Services Authority
Vancouver, BC
Full-time
Carpenter - BC Children's Hospital & Women's Health Centre
Provincial Health Services Authority
Vancouver, BC
Full-time
Department Head, Orthopedics - BC Children's Hospital
Provincial Health Services Authority
Vancouver, BC
Full-time
Youth and Family Counsellor, Mental Health Program, Adolescent Psychiatry - BC Children’s Hospital
Provincial Health Services Authority
Vancouver, BC
Full-time
Purchasing Clerk V, Supply Chain
Provincial Health Services Authority
Victoria, BC
Full-time
Purchasing Clerk V, Supply Chain
Provincial Health Services Authority
Victoria, BC
Full-time

Provincial Health Services Authority

Purchasing Clerk V, Supply Chain

Victoria, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

Jump to the original description

Responsibilities

Responsible for processing requisitions, managing purchase orders, and reconciling invoices using supply chain procurement systems. The role involves assisting with sourcing documentation, maintaining contract files, and liaising with vendors and customers to resolve order discrepancies.

Requirements

Requires a Grade 12 education supplemented by accounting courses and three years of recent related experience. Candidates must possess strong communication skills and the physical ability to perform the duties of the position.

Experience

2 to 5 years

Education

high school

Working hours

40 hours per week

Job type

Full-time

Work arrangement

On-site

Skills

Procurement
Supply Chain Management
Invoice Reconciliation
Sourcing
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Data Entry
Vendor Management
Contract Administration
Purchase Orders
Research
Communication
Organization
Database Management
Technical Writing

Visa sponsorship

Not detected in the job text

Keywords

Supply Chain
Procurement Systems
Sourcing Methodology
Purchase Orders
Invoice Adjustments
Contract Registry
Vendor Quotes
Competitive Bids
Data Integrity
Backorders
Microsoft Office
Healthcare Industry
Logistics
Account Coding
Product Evaluation

Original job description

In This Role You Will Be Responsible For

Assisting customers with their daily supply, services and sourcing needs and is responsible for organizing and processing requisitions and disbursements for goods and services by utilizing supply chain procurement systems and computer programs such as Microsoft Word, Excel, and PowerPoint.
Responsible for clerical duties including reconciling invoices, contacting suppliers to arrange adjustments to invoices or modifications to original orders, and is responsible for a variety of other clerical functions such as word processing technical and non-technical materials, spreadsheet, and database duties.
Drafting all sourcing documents and conducts all related research and documentation. The Purchasing Clerk maintains master contract files and assists Buyers and Leads in accordance with the sourcing process as per the Supply Chain Sourcing Methodology.

Accountabilities

Orders supplies, equipment and services utilizing computerized procurement systems and software applications to administer direct, standing, contract and repair/service orders. Duties include: recieving and processing requisitions, checking the accuracy of department and account coding, determining price and availability from vendors, preparing purchase orders and communicates orders to vendors, expeditting orders, investigating and resolving backorders and delivery issues coordinating and/or arranging service repairs, maintaining records and departmental filing systems as required and processing credits owed with suppliers and processes returns to vendor.
Maintains data integrity across supply chain files and information systems in accordance with established policies and procedures by entering any new items and contracts as well as any changes including but not limited to supplier information, product information, product codes, units of measure, descriptions or prices as directed by the Buyer and/or Management.
Resolves invoice and receiving discrepancies by researching discrepancies, liaising with customer & receiving personnel, communicates changes to internal/external clients, updates system files, processes product return/substitution documentation, and traces shipments as required to maintain system efficiency.
Investigates and resolves back ordered items and damaged goods; traces duplicate shipments and organizes invoice adjustments and credit notes with suppliers as required; returns outdated and/or deleted stock to vendors.
Under the direction of the Buyer and/or Management, assists contract sourcing by reviewing contract data to identify opportunities for consolidation, engages suppliers on contract extensions and prepares supporting documentation, communications, and related research for review and approval of Buyer and/or Management
Under the direction of the Buyer and/or Management, assists in reviewing responses to competitive bids by recording and summarizing responses and presents initial data analysis to Buyer and/or Management for review and approval.
Liaises with customers to: identify requirements and specifications, determine source of supply, availability and price of goods, obtain vendor quotes; provide customer with product and contract details and refers contract interpretation enquiries to Buyer and/or Management, arrange for approved product demonstrations with suppliers, vendors and user departments and processes related manual and/or electronic forms based on user department requests.
Performs all clerical duties required by the Supply Chain Sourcing Methodology such as perform data pulls, review data to ensure accuracy and integrity, enter item information, prices, product description and prepare documentation as required by Buyer and/or Management in the sourcing process, organizing and presenting data in required formats (ie: Excel, Powerpoint, Word, .pdf) and prepare related correspondence.
Under the direction of the Buyer and/or Management, prepares and completes required contract documentation using standard templates where no material changes are required. Maintains and updates consolidated provincial contract registry in accordance with established policies and procedures. Provides current information/reports, such as contract expiry, and utilization as required.
Prepares product evaluation and validation forms and tabulates responses.
Responds to routine enquiries related to order management. Prepares and coordinates related communication, for internal and external distribution.
Performs general clerical duties as required, including recording and distributing meeting minutes.

Requirements

Grade 12 supplemented by accounting courses and three years recent related experience or an equivalent combination of education, training, and experience.
Strong written and verbal communication skills
Ability to deal with others effectively.
Ability to organize work.
Physical ability to carry out the duties of the position.
Ability to operate related equipment.

Apply by Sep 25, 2026

Apply About employer

Report this job