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Added 1 hour ago
Office Manager
Quantum Management Services Ltd.
Vaughan, ON
$60,000 to $65,000 CAD / year
Contract
Added 1 hour ago
Représentant aux ventes internes à Longueuil
Quantum Management Services Ltd.
Longueuil, QC
$40,000 to $45,000 CAD / year
Full-time
Added 3 hours ago
Mécanicien industriel
Quantum Management Services Ltd.
Bois-des-Filion, QC
$37 to $42 CAD / hour
Full-time
Added 3 hours ago
Chargé projet électrique - maître électricien
Quantum Management Services Ltd.
Terrebonne, QC
$130,000 to $150,000 CAD / year
Full-time
Added 3 hours ago
Agent service à la clientèle / Customer Service Associate
Quantum Management Services Ltd.
Montreal, QC
$23 CAD / hour
Full-time
Added 3 hours ago
Contrôleur financier (CPA) - Saint-Jérôme - 140 k$ à 160 k$ / Financial Controller (CPA)
Quantum Management Services Ltd.
Saint-Jérôme, QC · St-Jérôme, QC
$140,000 to $160,000 CAD / year
Full-time
Added 3 hours ago
Contrôleur (CPA) - LaSalle - hybride - immobilier - 120 k$ à 140 k$ / Controller (CPA) - LaSalle
Quantum Management Services Ltd.
Montreal, QC
$120,000 to $140,000 CAD / year
Full-time
Added 3 hours ago
Contrôleur - Rive-Sud - 4 jours au bureau / Controller - South Shore - 4 days in office
Quantum Management Services Ltd.
Saint-Lambert, QC
$130,000 to $160,000 CAD / year
Full-time
Added 4 hours ago
Chargé(e) de projets - construction et bâtiment
Quantum Management Services Ltd.
Saint-Hyacinthe, QC · St-Hyacinthe, QC
$80,000 to $110,000 CAD / year
Full-time
Added 4 hours ago
Administrative Coordinator / Coordonnateur administratif
Quantum Management Services Ltd.
Montreal, QC
$22 USD / hour
Full-time
Added 4 hours ago
Administrative Associate
Quantum Management Services Ltd.
Toronto, ON
$27 to $29 CAD / hour
Temporary
Added 4 hours ago
Senior Accountant
Quantum Management Services Ltd.
Toronto, ON · North York, ON
$70,000 to $82,000 CAD / year
Full-time
Added 5 hours ago
Executive Assistant
Quantum Management Services Ltd.
Toronto, ON
$90,000 to $100,000 CAD / year
Full-time
Added 5 hours ago
Administrative Assistant, HR & Office Support
Quantum Management Services Ltd.
Toronto, ON
$38 to $42 CAD / hour
Contract
Added 5 hours ago
Contrôleur adjoint - Montréal - Atwater - 75 k$ à 95 k$ / Assistant Controller - Montreal - Atwater
Quantum Management Services Ltd.
Montreal, QC
$75,000 to $95,000 CAD / year
Full-time
Added 5 hours ago
Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
Added 5 hours ago
Executive Assistant
Quantum Management Services Ltd.
Toronto, ON
$90,000 to $110,000 CAD / year
Full-time
Added 5 hours ago
Réceptionniste - service a la clientèle
Quantum Management Services Ltd.
Quebec, QC
$47,000 to $50,000 CAD / year
Full-time
Added 5 hours ago
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
$70,000 to $75,000 CAD / year
Full-time
Added 8 hours ago
Représentant(e) des ventes techniques et service à la clientèle
Quantum Management Services Ltd.
Levis, QC
$75,000 CAD / year
Full-time
Added 1 day ago
Contrôleur adjoint - 3 jours/semaine - Ville Saint-Laurent - 70 k$ à 85 k$ / Assistant Controller
Quantum Management Services Ltd.
Montreal, QC
$85,000 to $100,000 USD / year
Full-time
Added 1 day ago
Contrôleur - Saint-Léonard - 80 k$ à 100 k$ / Controller - Saint-Léonard - $80K-$100K
Quantum Management Services Ltd.
Montreal, QC
$80,000 to $100,000 CAD / year
Full-time
Added 1 day ago
Superviseur de production / Production Supervisor
Quantum Management Services Ltd.
Vaudreuil-Dorion, QC
$75,000 to $90,000 CAD / year
Full-time
Added 1 day ago
Coordonnateur des ventes et approvisionnement
Quantum Management Services Ltd.
Granby, QC
$55,000 to $62,000 CAD / year
Full-time
Added 1 day ago
Commis à la tenue de livres - Pierrefonds - 75 k$ à 90 k$
Quantum Management Services Ltd.
Montreal, QC
$75,000 to $90,000 CAD / year
Full-time

Quantum Management Services Ltd.

Administrative Assistant, HR & Office Support

Toronto, ON, Canada

Pay: $38 to $42 CAD / hour
Job type: Contract
Apply by: Nov 1, 2026
Experience: 3-5 years of administrative experience within a professional or corporate environment
Posting language: English
Posted: Oct 2, 2026

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Original job description

Position: Administrative Assistant, HR & Office Support
Location: Downtown Toronto
Salary: $38-$42/hour
Job Type: 12-18-month Contract
Posting Type: Open vacancy
Work Model: Hybrid (Tuesday, Wednesday and Thursday)

Our client, a well-established organization, is looking for an Administrative Coordinator, HR & Office Support to join their Toronto office on a 12-18-month contract.

This is an excellent opportunity for an experienced administrative professional who enjoys supporting a busy office environment and is interested in gaining or continuing to build exposure to HR-related work.

The role will provide day-to-day office management and administrative support, while also assisting the broader HR team with additional coordination and administrative responsibilities as needed.

Key Responsibilities:

- Provide office management and general administrative support
- Maintain organizational charts and assist with workforce planning
- Draft documents and employee communications in partnership with the Communications team
- Support employee welcome activities
- Coordinate the annual Christmas party and other related office activities
- Complete data processing and general administrative tasks
- Provide additional administrative support to the HR team during quieter periods

What You Bring:

- 3-5 years of administrative experience within a professional or corporate environment
- Strong organizational skills and excellent attention to detail
- Strong written communication skills
- Ability to manage multiple priorities and provide reliable administrative support across different areas of the business
- Previous HR exposure, HR coordination experience or HR-related education would be considered an asset
- Payroll experience would be considered an asset
- A professional, proactive and collaborative approach

This role would be well suited to someone with a strong administrative background who is looking for a position that combines office/administrative support with exposure to HR-related coordination and employee initiatives.

Please send your resume in Word version to angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide day-to-day office management and general administrative support, including data processing and maintaining organizational charts to assist with workforce planning. Coordinate employee welcome activities, office events, and employee communications, and provide additional administrative support to the HR team as needed.

Requirements

Candidates should have 3–5 years of administrative experience in a professional or corporate environment, strong organizational and written communication skills, and excellent attention to detail. HR exposure, HR coordination experience, HR-related education, and payroll experience are considered assets.

Skills

Office Management
Administrative Support
Organizational Chart Maintenance
Workforce Planning
Document Drafting
Employee Communications
Employee Welcome Coordination
Event Coordination
Data Processing
Human Resources Coordination
Organization
Attention To Detail
Written Communication
Multitasking
Payroll

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Management
Administrative Support
Human Resources
Workforce Planning
Organizational Charts
Employee Communications
Employee Welcome Activities
Event Coordination
Data Processing
Payroll
Document Drafting
Office Activities
Contract
Hybrid Work
Temporary Help Services

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