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Added 1 hour ago
QM
Commis à la saisie de données / service à la clientèle (Laval)
Quantum Management Services Ltd.
Laval, QC
- $23 to $26 CAD / hour
- Full-time
Added 1 hour ago
QM
Avocat(e) en litige civil et commercial / Civil & Commercial Litigation Lawyer
Quantum Management Services Ltd.
Montreal, QC
- Full-time
Added 3 hours ago
QM
Senior Analyst, Technology & Operations (Hybrid)
Quantum Management Services Ltd.
Toronto, ON
- $35 to $38 CAD / hour
- Contract
Added 4 hours ago
QM
Administrative Coordinator - Regulatory Services
Quantum Management Services Ltd.
Toronto, ON
- $25 CAD / hour
- Contract
Added 4 hours ago
QM
Conseiller(ère) sénior(e) - santé, sécurité et conformité
Quantum Management Services Ltd.
Brossard, QC
- Full-time
Added 21 hours ago
QM
gestionnaire de comptes en commerce électronique / E-Commerce Account Manager
Quantum Management Services Ltd.
Montreal, QC
- $78,000 CAD / year
- Full-time
Added 21 hours ago
QM
Spécialiste en protection automobile / Vehicle Protection Specialist
Quantum Management Services Ltd.
Laval, QC
- Full-time
Added 22 hours ago
QM
Technicien en comptabilité / Accounting Technician
Quantum Management Services Ltd.
Montreal, QC
- Full-time
Added 1 day ago
QM
Contrôleur adjoint / Assistant Controller
Quantum Management Services Ltd.
Montreal, QC
- $80,000 to $90,000 CAD / year
- Full-time
Added 1 day ago
QM
Coordonnateur de la logistique - matières premières / Logistics Coordinator - Commodities
Quantum Management Services Ltd.
Montreal, QC
- $75,000 to $85,000 CAD / year
- Full-time
Added 1 day ago
QM
Maître électricien - gestion de projets résidentiels lourds
Quantum Management Services Ltd.
Terrebonne, QC
- $130,000 to $150,000 CAD / year
- Full-time
Added 1 day ago
QM
Chargé(e) de projets en génie civil
Quantum Management Services Ltd.
Trois-Rivières, QC
- $90,000 to $100,000 CAD / year
- Full-time
Added 1 day ago
QM
E-commerce & Digital Marketing Manager
Quantum Management Services Ltd.
Toronto, ON
- $85,000 to $105,000 CAD / year
- Full-time
Added 1 day ago
QM
Estimateur-acheteur - matériaux d'intérieur et fabrication / Estimator Buyer - Interior Materials
Quantum Management Services Ltd.
Dorval, QC
- $60,000 CAD / year
- Full-time
Added 1 day ago
QM
Dessinateur industriel - expérience en vitrerie requise / Draftsperson - Experience in glazing is a
Quantum Management Services Ltd.
Dorval, QC
- $60,000 to $75,000 CAD / year
- Full-time
Added 1 day ago
QM
Superviseur de production
Quantum Management Services Ltd.
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- $80,000 to $110,000 CAD / year
- Full-time
Added 1 day ago
QM
Commis administratif - milieu manufacturier
Quantum Management Services Ltd.
Saint-Bruno-de-Montarville, QC · St-Bruno-de-Montarville, QC
- $47,500 to $52,000 CAD / year
- Full-time
Added 3 days ago
QM
Coordonnateur(trice) de salons professionnels et d'événements - matériel promotionnel / Trade Show
Quantum Management Services Ltd.
Montreal, QC
- $60,000 to $65,000 CAD / year
- Full-time
Added 3 days ago
QM
Architecte - projets immobiliers / Architect - Real Estate Projects
Quantum Management Services Ltd.
Gatineau, QC
- $150,000 CAD / year
- Full-time
Added 3 days ago
QM
Technicien de la paie
Quantum Management Services Ltd.
Montreal, QC
- $70,000 to $75,000 CAD / year
- Full-time
Added 3 days ago
QM
Quality Assurance Associate
Quantum Management Services Ltd.
Brantford, ON
- $30 CAD / hour
- Contract
Added 3 days ago
QM
Coordonnateur principal des ressources humaines / Senior Human Resources Coordinator
Quantum Management Services Ltd.
Montreal, QC
- $85,000 CAD / year
- Full-time
Added 4 days ago
QM
Coordonnateur(trice) logistique principal(e)
Quantum Management Services Ltd.
Levis, QC
- $74,000 to $82,000 CAD / year
- Full-time
Added 4 days ago
QM
Executive Coordinator - Governance & Board Support
Quantum Management Services Ltd.
Toronto, ON
- $35 to $38 CAD / hour
- Temporary
Added 4 days ago
QM
Adjoint(e) administratif(ive) / Administrative Assistant
Quantum Management Services Ltd.
Montreal, QC
- Full-time

Quantum Management Services Ltd.

Administrative Coordinator - Regulatory Services

Toronto, ON, Canada

$25 CAD / hour · Contract

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Job details

Pay: $25 CAD / hour
Job type: Contract
Apply by: Dec 3, 2026
Experience: 2+ years of experience in administration, customer service, application processing, or a similar office-based role.
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Administrative Coordinator - Regulatory Services
Location: Toronto, ON (Hybrid)
Salary: $25 per hour
Posting Type: Open vacancy
Job Type: 6-month contract with potential for extension or permanent employment

We are currently seeking a detail-oriented Administrative Coordinator to join a well-established professional organization in Toronto. This is a hybrid opportunity ideal for someone who enjoys a combination of administrative coordination, customer service, and detailed document processing.

The successful candidate will assist with applications, maintain accurate records, respond to inquiries, and support various registration and compliance-related processes. We are looking for someone who is organized, resourceful, and comfortable working in a fast-paced environment where accuracy, professionalism, and excellent customer service are essential.

Key Responsibilities:

- Review and process applications and supporting documentation, ensuring information is accurate, complete, and aligned with established policies and procedures.
- Respond to inquiries from applicants, members, and other stakeholders via email and phone, providing professional and timely customer service.
- Assist individuals with navigating application processes, understanding requirements, and resolving documentation or registration-related inquiries.
- Coordinate administrative activities, including renewals, record updates, compliance tracking, and follow-up communications.
- Maintain accurate and up-to-date information within internal databases, spreadsheets, and electronic filing systems.
- Prepare correspondence, reports, letters, and other administrative documentation.
- Review records and supporting materials to identify missing information, discrepancies, or outstanding requirements.
- Track deadlines, monitor application statuses, and follow up with individuals to ensure timely processing.
- Support internal teams with regulatory administration, file reviews, and special projects.
- Identify opportunities to improve administrative workflows, documentation processes, and overall service delivery.

Qualifications and Experience:

- Post-secondary education in Business Administration, Office Administration, or a related field is preferred.
- 2+ years of experience in administration, customer service, application processing, or a similar office-based role.
- Strong customer service skills with the ability to respond to inquiries professionally, clearly, and patiently.
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
- Experience using CRM systems, databases, or Salesforce is considered an asset.

Please send your resume in Word version to angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Review and process applications and supporting documents, respond to inquiries, and guide applicants through registration requirements. Maintain records, track deadlines and compliance activities, prepare administrative documents, and support regulatory teams and process improvements.

Requirements

The role prefers post-secondary education in business administration, office administration, or a related field, and requires at least two years of relevant administrative, customer service, or application-processing experience. Candidates should have strong customer service, organizational, and detail-oriented skills; experience with CRM systems, databases, or Salesforce is an asset.

Skills

Administrative Coordination
Customer Service
Application Processing
Document Review
Attention To Detail
Organization
Recordkeeping
Database Management
CRM Systems
Salesforce
Written Communication
Phone Communication
Deadline Management
Compliance Tracking
Problem Solving
Workflow Improvement

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Regulatory Services
Application Processing
Supporting Documentation
Registration
Compliance
Renewals
Record Updates
Compliance Tracking
Customer Service
Applicant Inquiries
Member Inquiries
Internal Databases
Spreadsheets
Electronic Filing Systems
CRM Systems
Salesforce
Correspondence
Reports
File Reviews
Deadline Tracking
Administrative Coordination
Workflow Improvement

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