Executive assistant jobs in Canada

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

400 listings · 316 employers Counted Sep 17, 2026. How we count

About these jobs

Employers hiring include Government of Alberta (7 listings), Martell Media (5 listings), Ontario NDP Caucus (5 listings).

58 of these listings include employer-provided pay. Open a job to see its currency and pay period.

Workplace classifications: 2% remote, 31% hybrid, 67% on-site, 0% not specified. Hybrid and on-site classifications may be inferred from descriptions. Check the original ad.

Based on the dated count above. Listings can change. How we count

Executive assistant jobs in Canada

Added 26 mins ago
Executive Assistant (Chief Operating Officer)
Perennial
Toronto, ON
Full-time
Position: Executive Assistant to the Chief Operating Officer (COO)
Added 56 mins ago
Governance Specialist & Executive Assistant to the Executive Director
Facet Recruitment
Halifax, NS
Full-time
Strong governance depends on someone who is highly organized and applies sound judgement. You anticipate what the Executive Director, Council members and senior leaders will need, bring…
Added 57 mins ago
Executive Assistant
Sun Life
Montreal, QC · Sun Life Montreal Metcalfe
Full-time
Added 57 mins ago
Executive Assistant
BMO
Toronto, ON · FCP
Full-time
This Executive Assistant opportunity is ideal for a highly organized, adaptable professional who thrives in a dynamic, fast-paced environment where priorities can shift quickly and no two…
Executive Assistant to the President & CEO - 12 Month Parental Contract
Jewish Federations of Canada - UIA
Toronto, ON
Contract
Executive Assistant
Lindsay Lake Farms & Lodge Ltd.
Middle Musquodoboit, NS
Full-time
…hospitality, food, and tourism. We are looking for a capable Office Assistant to bring structure and continuity to the daily administration of this diverse, owner-operated…
Executive Assistant
Jewish Federation of Edmonton
Stony Plain, AB
Full-time
Jewish Federation of Edmonton is seeking a highly organized, professional, and proactive Executive Assistant to suppo
Executive Assistant
Simon Fraser University
Burnaby, BC
Full-time
Executive Assistant to the CEO
SOCAN
Toronto, ON · North York, ON
Full-time
Legislative Assistant
Metis Nation Saskatchewan
Saskatoon, SK · SK
Up to 58,366 CAD / year
The Legislative Assistant provides comprehensive administrative, coordination, and operational support to the Youth President and department. This position is responsible for managing…
Executive Administrative Assistant/Office Manager
Transportation Investment Corporation
Vancouver, BC
66,000 to 91,000 CAD / year
Full-time
We are seeking an experienced and highly capable Executive Administrative Assistant / Office Manager who thrives in a dynamic major project environment. You are a proactive professional who…
Executive Assistant
Jewish Federation of Edmonton
Edmonton, AB
Temporary
Jewish Federation of Edmonton is seeking a highly organized, professional, and proactive Executive Assistant to suppo
Executive Assistant to the CEO
SOCAN - The Society of Composers, Authors and Music Publishers of Canada
Toronto, ON
Executive Assistant - Head Office
AutoCanada
Edmonton, AB
Full-time
Executive Assistant/Office Manager
Score Group
NL · Newfoundland and Labrador, Canada
Full-time
Reporting directly to the Business Unit Director for the Americas, the Executive Assistant/Office Manager plays a crucial role in ensuring the efficient and compliant operation of our…
Executive Assistant and Academic Administrator
University of Toronto
Toronto, ON
Executive Assistant & Project Administrator
Maclab Development Group
Edmonton, AB
Full-time
Maclab Development Group is seeking an Executive Assistant & Project Administrator to provide high-level, proactive support to the President & CEO, VP Land Development and VP Operations.
Executive Assistant-Clinical Programs/Service
Maltby Centre
Kingston, ON
60,643 to 69,009 CAD / year
Full-time
Position Type: Executive Assistant to Clinical Programs and Services – Permanent Full-Time (36.25 hours/week).
EXECUTIVE ASSISTANT/OFFICE MANAGER
BST Canada Ltd
Toronto, ON
Full-time
Champagne Centre is seeking an experienced Executive Assistant/Office Manager to provide high-level administrative support to the executives and leadership team while taking ownership of…
Executive Assistant - Executive and Operations Support
Onni Group of Companies
Vancouver, BC
Full-time
This role provides high-level executive and operational support to the CFO, COO and financial operations team in a fast-paced, entrepreneurial environment. It is designed for a resourceful,…
Executive Assistant
GFL Environmental Inc.
Edmonton, AB
Full-time
GFL Environmental Services is seeking a proactive, highly organized, and strategic Executive Assistant to provide high-level support to our Senior Leadership team. In this role, you will…
Corporate Executive Assistant
Conexus Credit Union
Regina, SK
Full-time
Corporate Executive Assistant
Conexus Credit Union
Regina, SK
Full-time
Executive Administrative Assistant
American Express
Toronto, ON
Full-time
The Executive Assistant - Corporate Affairs & Communications is a key member of the CA&C International team, providing high level administrative, operational,
Executive Assistant to the CEO
AvPosts
Montreal, QC
Full-time
Responsible for providing ACASS’s CEO with comprehensive executive and administrative assistance so he may focus on high-level company priorities and maximizes his time and effectiveness.…

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Quantum Management Services Ltd.

Comptable et assistant(e) de direction du PDG / Bookkeeper & Executive Assistant to the CEO

Montreal, QC, Canada

Full-time

100,000 to 120,000 USD / year

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

Jump to the original description

Responsibilities

Manage full-cycle bookkeeping for non-operating entities and personal real estate holdings using QuickBooks. Provide high-level administrative and personal support to the CEO, including calendar and travel management.

Requirements

Requires at least 5 years of experience in a hybrid executive assistant or family office role with proficiency in QuickBooks. Must have experience managing multiple real estate properties and advanced language skills for stakeholder communication.

Experience

5 to 10 years

Working hours

40 hours per week

Job type

Full-time

Work arrangement

On-site

Skills

Full-cycle Bookkeeping
QuickBooks
Executive Support
Real Estate Management
Calendar Management
Financial Reporting
Account Reconciliation
Administrative Support
Microsoft Office
Expense Management
Lease Management
Confidentiality

Minimum pay

100000

Maximum pay

120000

Pay currency

USD

Pay period

YEAR

Visa sponsorship

Not detected in the job text

Hiring contact

Maia Slivinschi

Hiring contact email

[email protected]

Keywords

QuickBooks
Full-cycle Bookkeeping
Family Office
Real Estate
Executive Assistant
Microsoft Office
Financial Records
Lease Renewals
Account Reconciliation
Administrative Systems
Property Management
Holding Corporations

Original job description

English section of this bilingual listing.

We are seeking a highly trustworthy, detail-oriented Executive Assistant & Bookkeeper to directly support the CEO in managing a portfolio of non-operating companies and personal real estate holdings. This is a unique opportunity for someone who thrives in a confidential, fast-paced environment where responsibilities span both professional and personal domains.

The ideal candidate is organized, resourceful, financially savvy, and enjoys wearing multiple hats while providing exceptional support to a dynamic entrepreneur.

Key Responsibilities

Bookkeeping for Non-Operating Entities

Manage full-cycle bookkeeping using QuickBooks for several low-activity holding corporations and non-operating entities.
Maintain accurate financial records and reconcile accounts.
Prepare reports and ensure all documentation is organized and up to date.
Coordinate with external accountants and other professional advisors as required.

Executive Support to the CEO (Personal & Professional)

Provide high-level administrative support in both business and personal matters.
Manage calendars, appointments, and sensitive correspondence.
Coordinate travel arrangements, expense management, and confidential personal logistics.
Handle special projects and ad hoc requests with discretion and professionalism.

Real Estate & Rental Property Oversight

Monitor lease renewals, rent collections, expenses, and repair schedules for a portfolio of residential rental properties.
Liaise with property managers, contractors, tenants, and insurance providers.
Organize and maintain property-related documents, permits, and compliance materials.
Track key deadlines and ensure properties are managed efficiently

Qualifications

Must-Have Experience

- Minimum 5 years of experience in a hybrid Executive Assistant, Bookkeeper, Family Office Administrator, or similar role.
- Direct experience with QuickBooks and full-cycle bookkeeping.
- Comfortable managing books with minimal day-to-day activity but high standards for accuracy and attention to detail.
- Experience managing multiple real estate properties, either professionally or personally.
- Strong proficiency with Microsoft Office and general administrative systems.

Other language requirements:
- Level of Proficiency Required: Advanced
- Reasons for Language Requirement: Communication with clients, Internal team collaboration, To support operations in another region, Rapport with partners or stakeholders from different cultures
- Frequency of Use: Constantly (for almost every task)

To apply, please send your CV to [email protected].

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

CNESST permit numbers: AP-2000158 et AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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Read the full bilingual original

Poste : comptable et assistant(e) de direction du PDG
Lieu de travail : Saint-Laurent, QC
Salaire : 100K $ à 120K $
Type de contrat : temps plein
Modalités de travail : sur site

À propos de l'offre

Nous recherchons un(e) assistant(e) de direction et comptable faisant preuve d'une grande fiabilité et d'un sens aigu du détail, afin d'assister directement le PDG dans la gestion d'un portefeuille de sociétés non opérationnelles et de biens immobiliers personnels. Il s'agit d'une opportunité unique pour une personne qui s'épanouit dans un environnement confidentiel et dynamique, où les responsabilités couvrent à la fois les domaines professionnels et personnels.

Le candidat idéal est organisé, débrouillard, doté d'un sens aigu des finances et apprécie de porter plusieurs casquettes tout en apportant un soutien exceptionnel à un entrepreneur dynamique.

Responsabilités principales

Comptabilité des entités non opérationnelles

Gérer le cycle complet de la comptabilité à l'aide de QuickBooks pour plusieurs sociétés de portefeuille à faible activité et entités non opérationnelles.
Tenir des registres financiers précis et effectuer le rapprochement des comptes.
Préparer des rapports et veiller à ce que toute la documentation soit organisée et à jour.
Assurer la coordination avec les comptables externes et autres conseillers professionnels, selon les besoins.

Assistance de direction au PDG (sur le plan personnel et professionnel)

Fournir un soutien administratif de haut niveau tant pour les questions professionnelles que personnelles.
Gérer les agendas, les rendez-vous et la correspondance sensible.
Coordonner l'organisation des déplacements, la gestion des dépenses et la logistique personnelle confidentielle.
Gérer les projets spéciaux et les demandes ponctuelles avec discrétion et professionnalisme.

Supervision des biens immobiliers et des biens locatifs

Suivre les renouvellements de baux, les encaissements de loyers, les dépenses et les calendriers de travaux pour un portefeuille de biens immobiliers résidentiels destinés à la location.
Assurer la liaison avec les gestionnaires immobiliers, les entrepreneurs, les locataires et les assureurs.
Organiser et tenir à jour les documents relatifs aux biens immobiliers, les permis et les dossiers de conformité.
Assurer le suivi des échéances clés et veiller à ce que les biens soient gérés efficacement.

Qualifications

Expérience requise

Au moins 5 ans d'expérience dans un poste hybride d'assistant(e) de direction, de comptable, d'administrateur de family office ou un poste similaire.
Expérience directe avec QuickBooks et la comptabilité en cycle complet.
Aisance dans la gestion comptable avec un volume d'activité quotidien minimal, mais des exigences élevées en matière de précision et de souci du détail.
Expérience dans la gestion de plusieurs biens immobiliers, à titre professionnel ou personnel.
Maîtrise approfondie de Microsoft Office et des systèmes administratifs généraux.

Autres exigences linguistiques :

- Niveau de maîtrise requis : Avancé
- Justification de l'exigence linguistique : Communication avec les clients, collaboration au sein de l'équipe interne, soutien aux opérations dans une autre région, établissement de relations avec des partenaires ou des parties prenantes issues de cultures différentes
- Fréquence d'utilisation : Constante (pour presque toutes les tâches)

Pour postuler, veuillez envoyer votre CV à [email protected].

RECOMMANDEZ UNE PERSONNE EMBAUCHÉE POUR UN POSTE PERMANENT ET OBTENEZ UNE PRIME ! Pour plus d'informations, cliquez ici.

Numéro du permis CNESST : AP-2000158 et AR-2000157

Toutes les candidatures sont examinées par notre équipe de recrutement, et les décisions d'embauche sont prises par des personnes. Nous pouvons également utiliser des outils dotés d'intelligence artificielle pour soutenir certaines étapes du processus d'examen des candidatures.

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Position: Bookkeeper & Executive Assistant to the CEO
Location: Saint-Laurent, QC
Salary: 100K to 120K
Job Type: Full-Time | Permanent
Work Arrangement: On site

About the Opportunity

The ideal candidate is organized, resourceful, financially savvy, and enjoys wearing multiple hats while providing exceptional support to a dynamic entrepreneur.

Key Responsibilities

Bookkeeping for Non-Operating Entities

Manage full-cycle bookkeeping using QuickBooks for several low-activity holding corporations and non-operating entities.
Maintain accurate financial records and reconcile accounts.
Prepare reports and ensure all documentation is organized and up to date.
Coordinate with external accountants and other professional advisors as required.

Executive Support to the CEO (Personal & Professional)

Provide high-level administrative support in both business and personal matters.
Manage calendars, appointments, and sensitive correspondence.
Coordinate travel arrangements, expense management, and confidential personal logistics.
Handle special projects and ad hoc requests with discretion and professionalism.

Real Estate & Rental Property Oversight

Monitor lease renewals, rent collections, expenses, and repair schedules for a portfolio of residential rental properties.
Liaise with property managers, contractors, tenants, and insurance providers.
Organize and maintain property-related documents, permits, and compliance materials.
Track key deadlines and ensure properties are managed efficiently

Qualifications

Must-Have Experience

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtltemp1

Apply by Oct 15, 2026

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