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Added 4 days ago
Inspecteur de certification M1/M2 / pièces et composants / M1/M2 Certification Inspector
Quantum Management Services Ltd.
Dorval, QC
$125,000 USD / year
Full-time
Added 4 days ago
Dessinateur industriel - Expérience en vitrerie requise / Draftsperson - Experience in glazing is a
Quantum Management Services Ltd.
Dorval, QC
$60,000 to $75,000 USD / year
Full-time
Added 4 days ago
Adjoint(e) administratif(ve) - haute direction
Quantum Management Services Ltd.
Longueuil, QC
$75,000 to $85,000 USD / year
Contract
Added 4 days ago
Acheteur(se) sénior(e) - manufacturier - jusqu'à 119 000$
Quantum Management Services Ltd.
Sainte-Julie, QC
$100,000 to $119,000 USD / year
Full-time
Added 5 days ago
Directeur général - aménagement paysager et services sur le terrain / General Manager - Landscaping
Quantum Management Services Ltd.
Montreal, QC
$90,000 to $95,000 USD / year
Full-time
Added 5 days ago
Chef de projet - aménagement paysager / Project Manager - Landscaping
Quantum Management Services Ltd.
Montreal, QC
$90,000 USD / year
Full-time
Added 5 days ago
Executive Assistant
Quantum Management Services Ltd.
Toronto, ON
$110,000 USD / year
Full-time
Added 5 days ago
Dessinateur / Concepteur mécanique
Quantum Management Services Ltd.
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
$70,000 to $80,000 USD / year
Full-time
Added 5 days ago
Executive Assistant
Quantum Management Services Ltd.
Toronto, ON
$100,000 to $110,000 USD / year
Full-time
Added 5 days ago
Payroll Clerk
Quantum Management Services Ltd.
Toronto, ON
$55,000 to $60,000 USD / year
Full-time
Added 5 days ago
Receptionist
Quantum Management Services Ltd.
Toronto, ON
$50,000 to $55,000 USD / year
Full-time
Added 5 days ago
Executive Assistant
Quantum Management Services Ltd.
Toronto, ON
$90,000 to $110,000 USD / year
Full-time
Added 5 days ago
Superviseur d'atelier - DEP mécanique véhicules lourds
Quantum Management Services Ltd.
Montreal, QC
Full-time
Added 6 days ago
Directeur(trice) - location résidentielle et gestion immobilière
Quantum Management Services Ltd.
Montreal, QC
$125,000 USD / year
Full-time
Added 6 days ago
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
$70,000 to $85,000 USD / year
Contract
Added 6 days ago
Logistics Coordinator
Quantum Management Services Ltd.
Burlington, ON
$25 to $27 USD / hour
Contract
Added 6 days ago
Coordonnateur(trice) en logistique et service à la clientèle / Logistics & Customer Service
Quantum Management Services Ltd.
Montreal, QC
$50,000 to $55,000 USD / year
Contract
Added 6 days ago
Adjoint juridique - litige / Legal Assistant - Litigation
Quantum Management Services Ltd.
Montreal, QC
$65,000 to $80,000 USD / year
Full-time
Added 6 days ago
Contrôleur financier - Immobilier / Real Estate Controller
Quantum Management Services Ltd.
Montreal, QC
$120,000 to $140,000 USD / year
Full-time
Added 6 days ago
Superviseur maintenance - électromécanique / Electromechanical Maintenance Supervisor
Quantum Management Services Ltd.
Montreal, QC
$90,000 to $100,000 USD / year
Full-time
Added 6 days ago
Comptable principal(e) - rive sud- hybride - 2 jours au bureau
Quantum Management Services Ltd.
Saint-Bruno-de-Montarville, QC · St-Bruno-de-Montarville, QC
$110,000 to $130,000 USD / year
Full-time
Added 6 days ago
Généraliste en ressources humaines - secteur manufacturier / Human Resources Generalist
Quantum Management Services Ltd.
Dorval, QC
$80,000 to $85,000 USD / year
Full-time
Added 6 days ago
Warehouse Inventory Manager
Quantum Management Services Ltd.
Ottawa, ON
$85,000 to $95,000 USD / year
Full-time
Added 7 days ago
Technicien(ne) comptes recevables - recouvrement / Accounts Receivable Technician - Collections
Quantum Management Services Ltd.
Montreal, QC
$60,000 to $75,000 USD / year
Full-time
Added 7 days ago
Technicien(ne) aux comptes recevables - recouvrement
Quantum Management Services Ltd.
Quebec, QC
$65,000 to $75,000 USD / year
Full-time

Quantum Management Services Ltd.

Executive Assistant

Toronto, ON, Canada

Pay: $110,000 USD / year
Job type: Full-time
Apply by: Oct 18, 2026
Experience: 5+ years of Executive Assistant experience supporting a senior executive, C-suite leader or high-level professional
Posting language: English
Posted: Sep 18, 2026

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Original job description

Position: Executive Assistant
Location: Downtown Toronto - walking distance from Union Station
Salary: Up to $110,000 annually
Job Type: Permanent
Posting Type: Open vacancy
Schedule: Hybrid

Our client, a leading professional services organization, is seeking a highly capable and polished Executive Assistant to provide senior-level administrative support to a busy executive.

This is an excellent opportunity for an experienced Executive Assistant who is confident operating in a fast-paced, professional environment and managing a wide range of priorities. The successful candidate will be proactive, highly organized and comfortable working with confidential information while anticipating the needs of the executive they support.

What You'll Be Doing:

- Provide comprehensive executive and administrative support to a senior executive
- Manage a complex and constantly changing calendar, including scheduling internal and external meetings
- Proactively identify and resolve scheduling conflicts and competing priorities
- Coordinate domestic and international travel, accommodations and detailed itineraries
- Prepare, proofread and format correspondence, presentations, reports and other business documents
- Prepare meeting agendas, materials and supporting documentation
- Coordinate meetings, conference calls and other executive engagements
- Manage incoming correspondence and prioritize communications as required
- Prepare and submit expense reports and reconcile executive expenses
- Coordinate internal and external contacts and maintain strong professional relationships
- Handle confidential and sensitive information with a high degree of discretion
- Assist with projects, presentations and other executive initiatives
- Track follow-ups, deadlines and action items to ensure priorities stay on schedule
- Coordinate events, client meetings and executive functions as required
- Work closely with other members of the executive team and internal departments
- Anticipate the executive's needs and proactively address administrative requirements
- Take on additional responsibilities and special projects as required

What We're Looking For:

- 5+ years of Executive Assistant experience supporting a senior executive, C-suite leader or high-level professional
- Experience managing complex calendars and competing priorities
- Strong experience coordinating domestic and international travel
- Excellent written and verbal communication skills
- Exceptional organizational and time-management abilities
- High attention to detail and strong follow-through
- Advanced proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint
- Professional, polished and confident communication style
- Ability to work with highly confidential information and exercise sound judgment
- Proactive, resourceful and solutions-oriented approach
- Ability to anticipate needs and operate with a high level of independence
- Comfortable working Monday to Friday, 5 days onsite in downtown Toronto
- Previous experience in professional services or a similarly fast-paced corporate environment is an asset

Why You'll Want This Role:

- Work directly with a senior executive in a high-profile corporate environment
- Join a respected professional services organization
- Opportunity to take ownership of a broad range of executive responsibilities
- Professional and collaborative team environment
- Exposure to senior leadership and a wide range of business activities
- Excellent opportunity for an experienced Executive Assistant looking for a long-term career opportunity

To apply, please send your resume to angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide high-level administrative support to a senior executive, including complex calendar and travel management. Handle confidential communications, prepare business documents, and coordinate executive engagements and events.

Requirements

Requires over 5 years of experience as an Executive Assistant supporting C-suite or senior leaders. Must be proficient in Microsoft Office and possess exceptional organizational and communication skills.

Skills

Executive Support
Calendar Management
Travel Coordination
Microsoft Office
Communication Skills
Time Management
Organization
Expense Reporting
Confidentiality
Project Coordination
Event Planning
Professionalism

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Assistant
Professional Services
C-suite Support
Calendar Management
International Travel
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Expense Reports
Administrative Support
Corporate Environment
Confidentiality
Itinerary Planning
Business Correspondence

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