Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Nov 4, 2026

Hiring at a glance

View jobs

Open jobs: 9,108
Employers: 3,915

Advertised starting pay

Average starting payCAD / hour: $31.17Across 1,020 listings
Average starting payCAD / year: $71,154Across 653 listings
Average starting payUSD / year: $76,611Across 33 listings
Average starting payCAD / month: $4,853Across 27 listings
Average starting payUSD / hour: $30.02Across 18 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%71 listings
Hybrid: 13%1,219 listings
On-site: 85%7,767 listings

Not specified: 1% (51 listings)

Employers hiring include Canada Post - Postes Canada (427), HealthCareersInSask.ca (189), Winnipeg Regional Health Authority (84).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 5 days ago
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Senior Utility Business Consultant – Energy & Utilities
CGI
Toronto, ON
- Full-time
Added 5 days ago
RC
Executive Assistant to the Bishop
Roman Catholic Diocese of Hamilton, Ontario
Hamilton, ON
- Full-time
The Office of the Bishop with the Diocese of Hamilton is looking for a fulltime Executive Assistant to the Bishop. Reporting to the Bishop of Hamilton, this position off
Added 5 days ago
PH
Regular Full-time Administrative Assistant II
Pembina Hills School Division
Calgary, AB
- Full-time
Added 5 days ago
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Office Administrator (Entry Level)
Evertz
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Added 5 days ago
MG
Unit Clerk II (Diagnostic Imaging)
Michael Garron Hospital
Toronto, ON
- Full-time
Training related to office administration/office coor
Added 5 days ago
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Unit Clerk, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $30.03 CAD / hour
- Full-time
Added 5 days ago
VF
Executive Assistant & Business Coordinator, Private Client Services
Ventum Financial
Vancouver, BC
- Contract
Added 5 days ago
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Executive Assistant
CURIE
Burlington, ON
- Full-time
We are looking for a highly organized, resourceful, and service-oriented Executive Assistant & Office Administrator to provide confidential support to the CEO and senior leadership and help…
Added 5 days ago
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Administrative Assistant (Entry Level)
Evertz
Burlington, ON
- Full-time
Added 5 days ago
CC
Executive Assistant
Civicon Corporation
Bolton, ON
- Full-time
Added 5 days ago
EI
Administrative Coordinator - Vancouver
EBC Inc.
Vancouver, BC
- Full-time
Added 5 days ago
CC
Yard Operations Supervisor
Confidential Company
Toronto, ON · North York, ON
- Full-time
Added 5 days ago
MC
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
Merck Canada
Kirkland, QC
- Full-time
Added 5 days ago
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Receptionist / Online Sales Rep
Capilano Group
North Vancouver, BC
- $19 to $21 CAD / hour
- Part-time
Added 5 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
Added 5 days ago
QM
Executive Assistant - Ottawa
Quantum Management Services Ltd.
Ottawa, ON
- $65,000 to $80,000 CAD / year
- Full-time
Hybrid Schedule: Three days per week in office, reduced to two during summer
Added 5 days ago
OD
Administrative Assistant
Overhead Door Corporation
Saskatoon, SK
- Full-time
…Receptionist/administrative Assistant is responsible for general office administrative duties as described below. This role is a permanent, full-time…
Added 5 days ago
PN
Front Office Assistant
Points North Group of Companies
Saskatoon, SK
- Full-time
Northern Saskatchewan based company is seeking an experienced customer service assistant / office clerk for an entry level position. The candidate will be responsible for helping organize…
Added 5 days ago
LC
Senior Strategic Sourcing Specialist- Packaging
Lactalis Canada
Toronto, ON · Etobicoke, ON
- Full-time
Added 5 days ago
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Technicien.ne comptable & administratif·ve │ Accounting & Administrative Technician
Evvo
Remote, Canada
- Full-time
- Remote
Added 5 days ago
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Operations Supervisor - Event Facilities Services
Dexterra Group
Halifax, NS
- Full-time
Added 5 days ago
GO
Senior Lands Administration Officer
Government of Northwest Territories
Yellowknife, NT
- $106,158 to $126,809 CAD / year
- Full-time
Housing Northwest Territories (Housing NWT) is seeking a Senior Lands Administration Officer to join Infrastructure Services in Yellowknife.
Added 5 days ago
AT
Administrative Assistant
Ambica Trading LLC
Calgary, AB
- Full-time
Added 5 days ago
#R
Administrative Coordinator - Mechanical Contractor
#twiceasnice Recruiting
Winnipeg, MB
- $40,000 to $48,000 CAD / year
- Full-time
Added 5 days ago
PC
Service Management Analyst
Payments Canada
ON · Ontario, Canada
- $73,500 to $122,500 CAD / year
- Full-time

Quantum Management Services Ltd.

Executive Assistant - Ottawa

Ottawa, ON, Canada

$65,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $65,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Position: Executive Assistant
Location: Ottawa, ON - Hybrid
Salary: $65,000-$80,000 per year, based on experience
Benefits: Available after three months
Posting Type: Open vacancy
Hybrid Schedule: Three days per week in office, reduced to two during summer

Our client is seeking an Executive Assistant to work closely with the CEO and support the Board of Directors of a small, collaborative not-for-profit organization. This varied opportunity combines executive support, meeting and event coordination, and hands-on involvement in daily operations.

Reporting to the CEO, you will coordinate governance activities, keep documentation and follow-ups organized, and provide administrative support across the office and its program teams.

Key Responsibilities:

- Coordinate Board, committee, management and annual general meetings, including scheduling, agendas, briefing packages and meeting logistics.
- Record meeting minutes, distribute approved records, track action items and follow up on outstanding commitments.
- Maintain Board materials and governance documents in SharePoint, and coordinate electronic voting and Board evaluation processes.
- Arrange meetings and travel for the CEO and staff, and organize venues, accommodations and catering for Board events.
- Support program administration by processing documentation, updating databases, preparing certificates and responding to inquiries.
- Assist with committee appointments, approval processes and related records.
- Coordinate employee activities and team events, and assist with operational projects and ERP-related administration.
- Maintain office supplies and inventory, coordinate mail and provide general administrative support.

Qualifications:

- At least five years of administrative experience, which can combine general administration and executive support.
- Experience working in a small organization.
- Strong organizational and time-management skills, with the ability to manage competing priorities and maintain accurate records.
- Excellent interpersonal and communication skills, with a service-oriented approach.
- Working knowledge of Microsoft Word, Excel, email and Adobe Acrobat, plus some database experience.
- Basic understanding of accounting and governance.
- University degree or college diploma preferred.
- French language proficiency is an asset.

This role suits an organized, adaptable administrative professional who enjoys supporting senior leadership, working closely with colleagues and managing the practical details that keep an office running smoothly.

Please send your resume in Word format to Ilse den Besten at ilse.denbesten@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#ottsec

Apply About employer

More about this job

Responsibilities

Support the CEO and Board of Directors by coordinating meetings, governance processes, documentation, travel, and events. Provide administrative support to program teams and daily office operations, including records, databases, supplies, and operational projects.

Requirements

At least five years of administrative experience, including executive support, and experience in a small organization are required. Candidates should have strong organizational, communication, and time-management skills, working knowledge of Microsoft Office, email, Adobe Acrobat, and databases, and a basic understanding of accounting and governance; a university degree or college diploma is preferred, and French is an asset.

Skills

Executive Support
Board And Committee Coordination
Meeting Planning
Minute Taking
Action Item Tracking
Governance Documentation
SharePoint
Travel Coordination
Event Planning
Program Administration
Database Management
Microsoft Word
Microsoft Excel
Adobe Acrobat
Recordkeeping
Time Management

Visa sponsorship

Not detected in the job text

Hiring contact

Ilse den Besten

Hiring contact email

ilse.denbesten@quantum.ca

Keywords

Executive Assistant
Executive Support
Board Of Directors
Governance
Board Meetings
Committee Meetings
Annual General Meetings
Meeting Minutes
Action Item Tracking
SharePoint
Electronic Voting
Board Evaluations
Travel Coordination
Event Coordination
Program Administration
Database Management
Microsoft Word
Microsoft Excel
Email
Adobe Acrobat
Accounting
ERP Administration
Office Administration
Not-For-Profit Organization
Records Management

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