Office administrator jobs in Varennes, QC and nearby

Within 25 km

Group jobs by employerEmail me new jobs Save this search

Added 54 mins ago
RG
Gestionnaire de bureau / Office Manager
Reinsurance Group of America, Incorporated
Montreal, QC
- Full-time
Titre professionnel Facilities Management Administrator (FMA) ou certification comparable en gestion des installations.
Added 9 hours ago
ADMINISTRATIVE OFFICER Cl. 1 (5312)
Cree Board of Health and Social Services of James Bay
Montréal, QC
Must have a High School Diploma
Added 9 hours ago
RC
Office Coordinator - Bilingual
Randstad Canada
Saint-Léonard, QC
- Full-time
…the go-to person ensuring the smooth daily operations of the office. We are seeking an autonomous, professional individual dedicated to delivering top-tier customer…
Added 9 hours ago
C
Marketing and Communications Administrative Coordinator
CGI
Montréal, QC
- Full-time
Added 9 hours ago
RC
Administrative Coordinator HYBRID Part time
Randstad Canada
Terrebonne, QC
- $32 to $40 CAD / hour
- Part-time
- Contract
Flexible Schedule: Part time 3 days per week
Added 9 hours ago
Coordonnateur(trice) de bureau / Office Coordinator
Pure Industrial
Montréal, QC
…applications logicielles (particulièrement la suite Microsoft Office) et les systèmes de gestion documentaire…
Added 9 hours ago
RC
Administrative technician, research programs
Randstad Canada
Montréal, QC
- Full-time
Proficiency in known office applications, including Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, Planner, Power BI).
Added 9 hours ago
PN
Coordonnateur(trice) administratif(ve) – Commerce de détail et facturation / Retail Admin & Invoicing Coordinator
PGW New Branding
Laval, QC
- Full-time
Bilinguisme anglais/français requis · Bilingual English/French required
Added 18 hours ago
LB
Administrateur(trice) de bureau / Office Administrator
Lolë Brands
Montreal, QC
- Full-time
Lieu : Montréal, QC (poste à temps plein, au bureau 5 jours par semaine)
Added 1 day ago
OE
Office Coordinator/Coordonnateur(trice) de bureau
Otis Elevator Co.
Montreal, QC
- Full-time
Otis Elevator Company is searching for a highly effective and organized office coordinator. The successful candidate must be an ambitious, self-reliant, and focused to perform a wide range…
Added 1 day ago
SS
Marché Privés - Comptabilité et administration des fonds, Officer/Private Markets- Fund Accounting & Administration, Officer
State Street
Montreal, QC
- $67,000 to $109,750 CAD / year
- Full-time
Added 1 day ago
P&
Coordonnateur administratif principal / Senior Administrative Coordinator
Pratt & Whitney
Longueuil, QC
- Full-time
Added 2 days ago
R
Coordonnateur administratif principal / Senior Administrative Coordinator
RTX
Longueuil, QC
- Full-time
Added 2 days ago
QM
Réceptionniste et administrateur(trice) de bureau / Reception & Office Administrator
Quantum Management Services Ltd.
Montreal, QC
- $50,000 to $60,000 CAD / year
- Full-time
A well-established company in the real estate and property management sector, is hiring for a Reception & Office Administrator to be the welcoming face of one its Montreal properties.
Added 5 days ago
M
Administrative technician for our corporate insolvency team
MNP
Montreal, QC
- Full-time
…and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4%…
Added 7 days ago
R
Administrative Officer, Acquisitions (French Services) (Telework/Hybrid)
Radio-Canada
Montreal, QC
- Part-time
This is a hybrid role with a mix of in-office and remote work. Work arrangements will be discussed with hiring managers per departmental guidelines.
Added 7 days ago
BG
Office Administrator
Brandt Group of Companies
Laval, QC
- Full-time
Brandt Tractor Ltd is currently seeking an Office Administrator for our Laval location.
Added 7 days ago
R
Coordonnateur administratif principal / Senior Administrative Coordinator
RTX
Longueuil, QC
- Full-time
Added 8 days ago
LF
Office Coordinator (Part-time) / Coordonnateur de bureau (à temps partiel)
LGM Financial Services
Laval, QC
- Part-time
The Office Coordinator provides hands-on administrative and operational support to ensure the office is welcoming, organized and running smoothly. The role focuses on day-to-day office…
Added 8 days ago
TA
Part-Time - Administrative Coordinator, Sample Management
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
- Part-time
…Brothers, Ted Baker, Hunter, and G.H.BASS. In addition to our head office in Montreal, the ALDO Group maintains international offices in Europe and Asia. For more information, visit…
Added 11 days ago
WR
Office Manager – Wholesale Distribution
Wealthy Recruiting
Montreal, QC
- Full-time
This role requires someone who is more than simply an administrator. The company is looking for a high-caliber, dependable individual who can take ownership of the office, earn the trust of…
Added 11 days ago
GL
Office Coordinator
Groupe Lemur, Inc
Montreal, QC
- Full-time
Télétravail (1 jour par semaine) pour favoriser un sain équilibre travail-vie personnelle
Added 11 days ago
SC
Agent(e) Administratif(ve), Classe 2 - Administrative Agent, Class 2
Shriners Children's
Montreal, QC
- Full-time
Quart de travail : Jour · Work Shift: Day Shift
Added 16 days ago
C
Coordonnateur administratif ou coordonnatrice administrative, marketing et communications
CGI
Montreal, QC
- Full-time
Proficiency with Microsoft Office tools, including Outlook, Word and PowerPoint. Familiarity with collaboration and content platforms such as Teams and SharePoint is an asset.
Added 16 days ago
IF
non-technical project manager
icm fabrication
Terrebonne, QC
- Full-time

Randstad Canada

Administrative technician, research programs

Montréal, QC, Canada

Full-time

Apply on randstad.ca About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 23, 2026
Posting language: English
Posted: Sep 25, 2026

Original job description

Are you looking for an administrative role where your attention to detail and organizational skills will have a tangible impact on scientific research? A major pan-Canadian philanthropic organization based in downtown Montreal is seeking an experienced administrative technician for a pivotal role at the heart of its operations.

On a daily basis, you will play a key role by providing strategic operational support for the management of programs and funding competitions. Whether tracking researcher applications, administering the grant management system, monitoring payments and invoices, or updating IT platforms, your ability to prioritize tasks and your proficiency with Microsoft 365 tools will be put to good use. Your autonomy, ability to manage multiple files simultaneously, and attention to detail will make you an essential pillar of the scientific affairs team.

If you are interested in joining a collaborative, dynamic environment in the heart of downtown Montreal, submit your application today to advance your administrative career!

Advantages
Poste permanent à temps plein

Salaire concurrentiel.

Régime de retraite collectif (REER).

Assurances médicales et dentaires.

Programme d’aide aux employés et services de télémédecine.

Congés de vacances et compensatoires : 3 semaines de vacances par année.

Horaire d’été.

Responsibilities
In collaboration with the Coordinator, Research Programs, the incumbent is responsible and accountable to:

• Provide operational support in the implementation and management of programs and competitions, including updating documents, interreacting with applicants and reviewers, and other related tasks.
• Supports management and review processes of programs and competitions within the grants management system.
• Assists with the preparation and follow-up of payments to academic and research institutions.
• Collaborates in providing administrative support for the tracking of invoices sent to partners.
• Assists the team in monitoring the receipt of scientific and financial reports to ensure compliance and timeliness.
• Provides support in responding to researchers’ inquiries regarding their applications to programs and competitions.
• Helps maintain databases (Access and ProposalCentral) containing information related to research programs and partnerships.
• Collaborates with the Scientific Advisor to support responses to ad hoc internal requests related to programs and competitions.
• Provides support to the Scientific Advisor as well as to the Communications and Marketing team for updating research-related web pages, drafting newsletters, and preparing the annual impact report.
• Participates in the filing, archiving, and destruction of documents in accordance with policies.
• Supports the team with any other administrative tasks, as required.

Qualifications
Requirements
• Diploma of college Studies in Administration or a university certificate in a scientific field (an asset).
• Three to five years of experience in the management and administration of research grants and competitions.
• Excellent knowledge of French and English (spoken and written).
• Proficiency in known office applications, including Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, Planner, Power BI).
• Knowledge and experience with grant management platform, Altum’s ProposalCentral (an asset).
• Knowledge and experience with Raisers’ Edge NXT (Blackbaud) or other donor research software (an asset).

Skills and Competencies
• Excellent planning and organizational skills.
• Strong ability to manage multiple projects at the same time and prioritise tasks.
• Ability to work in a structured, methodical, and deadline-oriented manner.
• Excellent teamwork skills.
• High level of communication and interpersonal skills.
• Accuracy and attention to detail.
• Ability to work under pressure.
• Efficiency and respect for deadlines.
• Ability to learn quickly and willingness to improve existing processes.
• Initiative and collaborative attitude.

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested in this position? Apply online or send us an email at dorine.sportouch@randstad.ca.

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Apply on randstad.ca About employer

More about this job

Responsibilities

The administrative technician will support the implementation and management of research programs and funding competitions. The role handles grant system records, payments to institutions, invoice tracking and communications with applicants and researchers.

Requirements

Candidates need three to five years of experience managing research grants and competitions, plus fluent French and English. Proficiency in Microsoft 365 is required, with ProposalCentral and donor software experience as assets.

Skills

Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Planner
Power BI
Microsoft Access
ProposalCentral
Raiser's Edge NXT
Blackbaud
grant management systems
grant administration
invoice processing
payment processing
database maintenance
records management
document archiving
report compilation
project coordination
multitasking
prioritization
planning and organization
bilingual communication (French and English)

Benefits

Permanent full-time position
Medical and dental insurance
Employee assistance program and telemedicine
Three weeks of vacation per year

Keywords

administrative technician
research programs
grant management
grants administration
funding competitions
ProposalCentral
Microsoft 365
Excel
Power BI
Access
Raiser's Edge NXT
Blackbaud
donor research
invoice tracking
scientific affairs
philanthropic organization
Montreal
bilingual French English
research administration
program coordination

Seniority

Mid level

Perks

Generous paid time off
Retirement plan
Wellness program

Tools

Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Planner
Power BI
Access
ProposalCentral

Languages

English
French

Fields of study

Administration
Scientific field (university certificate)

Report this job

Hiring at a glance

Advertised starting pay

Where work happens

Office administrator jobs in Varennes, QC and nearby

Gestionnaire de bureau / Office Manager

ADMINISTRATIVE OFFICER Cl. 1 (5312)

Office Coordinator - Bilingual

Marketing and Communications Administrative Coordinator

Administrative Coordinator HYBRID Part time

Coordonnateur(trice) de bureau / Office Coordinator