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Added 22 mins ago
General Manager
Retirement Concepts
Surrey, BC
$105,000 to $115,000 CAD / year
Full-time
Reporting to the Director, the General Manager (GM) is accountable for managing and providing leadership for assigned site-based operations.
Added 22 mins ago
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Full-time
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Closed listing

Rank Group

PROPERTY ADMINISTRATOR

Halifax, NS, Canada

Job type: Full-time
Closing date: Sep 16, 2026
Experience: 2+ years experience working in a administrative capacity, preferable property administration
Posting language: English
Posted: Aug 4, 2026

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Similar jobs hiring now

Added 2 days ago
Residential Property Manager
Universal Realty Group · Halifax, NS, Canada
Added 12 days ago
Unclaimed Property Administrator
Manulife · Halifax, NS, Canada

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Original job description

Archived listing. The details below describe a past opening.

Based in Halifax, Nova Scotia, Rank Group is a full-service real estate firm, providing services such as property development, construction, property management, property maintenance, space design and planning. We thrive on building mutually open and honest relationships with our clients in all our projects, which is evidenced by our many long-standing relationships.

With over 4 decades of experience and success, Rank Group has developed, owns and manages more than 5 million square feet of space, with over 500 clients spread over commercial, industrial, retail and multi-residential properties across Atlantic Canada.

Rank group is currently looking to add a Property Administrator to the team. Acting as the first point of contact for tenants, the Property Administrator is responsible for coordinating the daily activities related to the management of a portfolio of properties to ensure superior customer service and accountability with company policies and government regulations.

Why Join Us?

Competitive salary
Health/dental benefits
Reduced summer hours (with full pay)! Office closes at 2pm every Friday all summer
GRRSP matching program
Pizza Fridays every month
Free parking
Opportunity to be part of a growing company, doing exciting things in the city of Halifax!

Responsibilities

Provide a positive first impression as the front line response to tenant requests;
Manage customer service requests through electronic work order system;
Manage the master key system and keep index current;
Maintain and keep current Insurance certification for contractors along with contact information;
Prepare purchase orders for all goods and services procured and arrange for appropriate approval for payment;
Prepare communication to tenants;
Prepare service contracts as directed by the Property Manager;
Update and maintain equipment, repairs, history and inventory information in electronic work order system;
In conjunction with the Operations Team, ensure tenant requests are completed as requested, in a timely manner;
Working in collaboration with internal staff, tenants and external service providers to ensure building standards are adhered to and service performance is at an optimum;
In conjunction with the Property Manager, assist in the preparation of annual budgets and monthly reports;
Scheduling life safety and other annual inspections through coordination with in- house or third party contractors;
Assist the Property Manager with tendering and awarding of service contracts;
Work with Accounting team to ensure efficient processing of contractor invoices and PO’s;
Working closely with Operations Team to maintain current PM records and inventory database within electronic work order system
Provide reception relief as required;

Qualifications

Education and Experience:

Previous experience in property administration is preferred; equivalent experience/skills may be considered.
2+ years experience working in a administrative capacity, preferable property administration
Post secondary degree or diploma in a relevant field (e.g., Business Admin, Admin, etc.). Equivalent work experience may be considered.

Specific Skills and Knowledge

Excellent tenant relation/customer service skills; proven ability to develop rapport and build relationships with others;
Experience writing contracts or memos is an asset; strong attention to detail required.
Able to effectively multi task and address important time sensitive matters – strong sense of urgency;
Ability to problem solve;
Exceptional organizational and prioritization skills;
Working understanding of building systems is a strong asset;
Strong written and oral communication skill;
Team player; positive and reliable.

To Apply: Please send resume to jobs@rankgroup.ca with subject line: Property Administrator.

We thank all applicants for their interest, but only those selected for an interview will be contacted.

About employer

More about this job

Responsibilities

The Property Administrator serves as the primary contact for tenants, coordinating daily activities and managing service requests via an electronic work order system. They are responsible for maintaining insurance certifications, preparing purchase orders, and assisting the Property Manager with budgets and service contracts.

Requirements

Candidates should have a post-secondary degree or diploma in Business Administration or a related field, along with at least 2 years of administrative experience. Previous experience in property administration and strong customer service skills are preferred.

Skills

Tenant Relations
Customer Service
Contract Writing
Attention To Detail
Multitasking
Problem Solving
Organizational Skills
Prioritization
Written Communication
Oral Communication
Building Systems Knowledge
Budget Preparation
Reporting
Vendor Management

Benefits

Health benefits
Dental benefits
Reduced summer hours
GRRSP matching program
Pizza Fridays
Free parking

Visa sponsorship

Not detected in the job text

Keywords

Property Management
Real Estate
Work Order System
Purchase Orders
Service Contracts
Tenant Relations
Budgeting
Life Safety Inspections
Commercial Real Estate
Industrial Real Estate
Retail Real Estate
Multi-residential Properties
Administrative Support
Insurance Certification
Inventory Database

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