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Added 25 mins ago
Project Assistant, TLEG (HPED)
Mount Royal University
Calgary, AB
Part-time
The Project Assistant supports the Supervisor and team in the HPED program by handling daily administrative, organizational, and coordination tasks to keep the project on schedule. This…
Added 25 mins ago
Administrative Assistant
Oppy
Coquitlam, BC
Full-time
Reporting to the Senior Executive Assistant, the Administrative Assistant provides senior-level support to assigned functional areas or executive managers. Responsible for skillfully…
Added 55 mins ago
Executive Assistant
Reign Maker Talent
Toronto, ON
Full-time
Reign Maker Group is looking for an Executive Assistant to support our executive team. This is a hands-on role for someone who can bring structure to busy schedules, keep priorities moving,…
Added 55 mins ago
Assistant Director of Human Resources
Marriott International
Toronto, ON
Full-time
Added 1 hour ago
Executive Assistant with Marketing Support
Community Sports Partners
Toronto, ON
From $22 CAD / hour
Part-time
Community Sports Partners is looking for an organized, resourceful Executive Assistant to support the founder, keep priorities and communications moving, and provide practical marketing…
Added 1 hour ago
Tenure Track Assistant Professor in Theoretical Biophysics
Biophysical Society of Canada
Montreal, QC
Full-time
The Department of Physics at McGill University invites applications for a tenure-track appointment at the rank of Assistant Professor in the field of Theoretical Biophysics. The anticipated…
Added 1 hour ago
Administrative Assistant, School of Engineering
The University of British Columbia
Kelowna, BC
$28.65 to $32.84 CAD / hour
Full-time
BCGEU OK Hourly - Support Services Assistant II
Added 1 hour ago
Executive Assistant with Marketing Support
AGS Youth Soccer Club
Toronto, ON
From $22 CAD / hour
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Community Sports Partners is looking for an organized, resourceful Executive Assistant to support the founder, keep priorities and communications moving, and provide practical marketing…
Added 2 hours ago
Assistant Manager, Trade Finance Operations - Global Transactions Banking - Toronto
Scotiabank
Toronto, ON
…reporting and act as back-up for the TFO manager and other TFO Assistant Manager as…
Added 2 hours ago
Mortgage Specialist Assistant
RBC
Toronto, ON
Full-time
As a Mortgage Specialist assistant you will support a top producing Mortgage Specialist in meeting sales objectives and related activities by providing value added administrative service…
Added 2 hours ago
Program Coordinator, Health Care Assistant Program
Langara College
Vancouver, BC
Full-time
Assists in developing and implementing marketing and communications strategies regarding the assigned programs and courses.
Added 2 hours ago
Assistant Manager: Ski Patrol - Hourly
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Whistler, BC
Temporary
The Assistant Manager for Ski Patrol is a managerial position tasked with being responsible for leading multiple patrollers for the day-to-day operations on the mountain. This role will…
Added 2 hours ago
Executive Assistant
Reign Maker Talent
Toronto, ON
Full-time
Reign Maker Group is looking for an Executive Assistant to support our executive team. This is a hands-on role for someone who can bring structure to busy schedules, keep priorities moving,…
Added 2 hours ago
Executive Assistant- Clients and Markets
KPMG
Montreal, QC
Full-time
We are looking for a reliable and detail-oriented Executive Assistant in our Montreal office with strong technical abilities to join our team. The ideal candidate will provide…
Added 3 hours ago
Certified Level II Dental Assistant - Woodstock Orthodontics
Corus Orthodontists
Woodstock, ON
$25 to $30 CAD / hour
Full-time
…Orthodontics is seeking an enthusiastic Certified Level II Dental Assistant, to join our thriving practice in Woodstock, ON. This is a replacement position within our established…
Added 3 hours ago
Clubs and Associations Assistant (Temporary)
UFV SUS
Abbotsford, BC
Part-time
The Clubs & Associations Assistant plays a key role in supporting the delivery and administration of the SUS Clubs & Associations (C&As) Program. This position focuses on providing…
Added 4 hours ago
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Full-time
Keep accurate and timely documentation - student records organized/filed (i.e. files for students, timelines, marked assignments/exams, progress reports, communications, etc.)
Added 4 hours ago
Pharmacy Assistant
Canadian Addiction Treatment Centers
Toronto, ON
$18.5 to $22 CAD / hour
Full-time
Wellness: Group Benefits Plan for you and your family along with Employee Assistant Programs through TELUS Health, discounted GoodLife fitness memberships, paid time off for vacation,…
Added 4 hours ago
Litigation Legal Assistant
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Vancouver, BC
Full-time
A highly regarded national boutique law firm specializing in Labour & Employment law is seeking an experienced Legal Assistant to support senior partners in our Vancouver office. This is an…
Added 4 hours ago
Assistant Store Leader, Customer Experience & Outreach
Crate & Barrel
Vancouver, BC
$24 to $30 USD / hour
Full-time
Strategic and service-driven, the Assistant Store Leader – Customer Experience & Outreach drives sales and engagement through hands-on leadership and a passion for delivering results. In…
Added 4 hours ago
Substitute CNC Educator
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Calgary, AB
Review internal communications, policies, and procedures to ensure compliance with program standards
Added 4 hours ago
Administrative Assistant, School of Engineering
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
$28.65 to $32.84 CAD / hour
Full-time
BCGEU OK Hourly - Support Services Assistant II
Added 4 hours ago
Assistant Vice President, Marketing Automation & Analytics
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Full-time
The Credit group is one of the largest and fastest-growing business units at Morningstar and the Credit Marketing & Communications team is critical to achieving its continued growth and…
Added 4 hours ago
Assistant Manager: Ski Patrol - Hourly
Vail Resorts
Whistler, BC
The Assistant Manager for Ski Patrol is a managerial position tasked with being responsible for leading multiple patrollers for the day-to-day operations on the mountain. This role will…
Added 4 hours ago
Guest Experience and Accessibility Coordinator
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Vancouver, BC
Coordinates with Communications team to ensure BC Place Accessibility page is up to date and relevant;

Reign Maker Talent

Executive Assistant

Toronto, ON, Canada

Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Apply About employer

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Original job description

About The Role:

Reign Maker Group is looking for an Executive Assistant to support our executive team. This is a hands-on role for someone who can bring structure to busy schedules, keep priorities moving, and handle shifting needs with sound judgment and discretion.

You’ll manage the details that help our leaders use their time well, while also coordinating projects and following through on work that spans teams. This role is a fit for someone early in their executive support career who has already shown they can take ownership, anticipate needs, and stay composed when plans change.

Note: This role requires a minimum of 3 days a week in-office in downtown Toronto.

Responsibilities:

Manage complex calendars for the CEO and other executives, including scheduling, rescheduling, and prioritizing meetings.
Coordinate meeting logistics, agendas, materials, notes, and follow-up items.
Arrange travel, prepare itineraries, and help manage related expenses.
Track executive priorities, deadlines, and decisions; follow up with stakeholders to keep work moving.
Support projects that involve multiple leaders or teams by organizing timelines, documenting next steps, and monitoring progress.
Draft and proofread emails, presentations, and other communications as needed.
Serve as a thoughtful point of contact for internal and external partners, handling requests professionally and knowing when to escalate.
Help improve administrative workflows and create order as the business grows.
Handle sensitive information with care and discretion.

What you bring

At least two years of experience in executive assistance, administrative support, project coordination, or a similar role supporting senior leaders.
Excellent organization and follow-through, with the ability to manage competing priorities without losing track of details.
Strong judgment about urgency, confidentiality, and when to ask for direction.
Clear, polished written and verbal communication skills.
Confidence coordinating with people at different levels, both inside and outside the business.
Proficiency with calendars, documents, spreadsheets, presentations, and collaboration tools.
A resourceful, adaptable approach and a willingness to take ownership of tasks from start to finish.

Apply About employer

More about this job

Responsibilities

Manage executive calendars, meetings, travel, expenses, communications, and sensitive information. Track priorities and follow-ups, coordinate cross-team projects, and improve administrative workflows.

Requirements

At least two years of experience in executive assistance, administrative support, project coordination, or a similar role supporting senior leaders. Candidates should demonstrate strong organization, judgment, communication, discretion, adaptability, and proficiency with calendars, documents, spreadsheets, presentations, and collaboration tools.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Expense Management
Project Coordination
Deadline Tracking
Stakeholder Follow-Up
Written Communication
Proofreading
Confidentiality
Prioritization
Organization
Judgment
Adaptability
Microsoft Office and Collaboration Tools

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administrative Support
Project Coordination
Executive Calendars
Meeting Logistics
Agendas
Meeting Materials
Meeting Notes
Travel Itineraries
Expense Management
Executive Priorities
Deadline Tracking
Stakeholder Follow-Up
Cross-Team Projects
Timeline Management
Email Drafting
Presentation Preparation
Proofreading
Confidential Information
Administrative Workflows
Calendars
Documents
Spreadsheets
Presentations
Collaboration Tools
Marketing Services

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