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Added 3 hours ago
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 3 hours ago
Temporary Administrative Assistant 6 (up to 12 months)
City of Saint John
Saint John, NB
Temporary
Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support…
Added 4 hours ago
Program Assistant – Cancer Research Program (CRP)
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Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
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Research Assistant
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We are seeking a highly motivated, organized and detail-oriented individual to join Dr. Ruth Sapir-Pichhadze’s, Personalized Transplant Care Research Program. The Research Assistant will…
Added 7 hours ago
Project Assistant, TLEG (HPED)
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Administrative Assistant
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Reporting to the Senior Executive Assistant, the Administrative Assistant provides senior-level support to assigned functional areas or executive managers. Responsible for skillfully…
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Executive Assistant
Reign Maker Talent
Toronto, ON
Full-time
Reign Maker Group is looking for an Executive Assistant to support our executive team. This is a hands-on role for someone who can bring structure to busy schedules, keep priorities moving,…
Added 8 hours ago
Executive Assistant with Marketing Support
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Toronto, ON
From $22 CAD / hour
Part-time
Community Sports Partners is looking for an organized, resourceful Executive Assistant to support the founder, keep priorities and communications moving, and provide practical marketing…
Added 8 hours ago
Tenure Track Assistant Professor in Theoretical Biophysics
Biophysical Society of Canada
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Full-time
…Candidates must further demonstrate excellence in research and teaching. Excellence in research is evidenced by peer reviewed publications/contributions of high impact, strong endorsements…
Added 8 hours ago
Administrative Assistant, School of Engineering
The University of British Columbia
Kelowna, BC
$28.65 to $32.84 CAD / hour
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This position provides administrative support to the School of Engineering and may be assigned to support the Academic Services team, the Administrative Services team, or both teams,…
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From $22 CAD / hour
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Community Sports Partners is looking for an organized, resourceful Executive Assistant to support the founder, keep priorities and communications moving, and provide practical marketing…
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Toronto, ON
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Added 9 hours ago
Program Coordinator, Health Care Assistant Program
Langara College
Vancouver, BC
Full-time
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Executive Assistant
Reign Maker Talent
Toronto, ON
Full-time
Reign Maker Group is looking for an Executive Assistant to support our executive team. This is a hands-on role for someone who can bring structure to busy schedules, keep priorities moving,…
Added 9 hours ago
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Pharmacy Assistant
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Added 11 hours ago
Administrative Assistant, School of Engineering
University of British Columbia
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$28.65 to $32.84 CAD / hour
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This position provides administrative support to the School of Engineering and may be assigned to support the Academic Services team, the Administrative Services team, or both teams,…
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Guest Experience and Accessibility Coordinator
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Coordinates with Communications team to ensure BC Place Accessibility page is up to date and relevant;
Added 11 hours ago
Guest Experience and Accessibility Coordinator
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
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Coordinates with Communications team to ensure BC Place Accessibility page is up to date and relevant;
Added 11 hours ago
Medical Administrative Assistant
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As an essential, often first contact and critical liaison between community members accessing SOAHAC’s services and our interdisciplinary staff team, the Medical Administrative Assistant…

Reign Maker Talent

Executive Assistant

Toronto, ON, Canada

Job type: Full-time
Apply by: Mar 27, 2027
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

About The Role:

Reign Maker Group is looking for an Executive Assistant to support our executive team. This is a hands-on role for someone who can bring structure to busy schedules, keep priorities moving, and handle shifting needs with sound judgment and discretion.

You’ll manage the details that help our leaders use their time well, while also coordinating projects and following through on work that spans teams. This role is a fit for someone early in their executive support career who has already shown they can take ownership, anticipate needs, and stay composed when plans change.

Note: This role requires a minimum of 2 days a week in-office in downtown Toronto. When applying on our external page, you may see "NY or LA"; this role is also open to Toronto applicants.

Responsibilities:

Manage complex calendars for the CEO and other executives, including scheduling, rescheduling, and prioritizing meetings.
Coordinate meeting logistics, agendas, materials, notes, and follow-up items.
Arrange travel, prepare itineraries, and help manage related expenses.
Track executive priorities, deadlines, and decisions; follow up with stakeholders to keep work moving.
Support projects that involve multiple leaders or teams by organizing timelines, documenting next steps, and monitoring progress.
Draft and proofread emails, presentations, and other communications as needed.
Serve as a thoughtful point of contact for internal and external partners, handling requests professionally and knowing when to escalate.
Help improve administrative workflows and create order as the business grows.
Handle sensitive information with care and discretion.

What you bring

At least two years of experience in executive assistance, administrative support, project coordination, or a similar role supporting senior leaders.
Excellent organization and follow-through, with the ability to manage competing priorities without losing track of details.
Strong judgment about urgency, confidentiality, and when to ask for direction.
Clear, polished written and verbal communication skills.
Confidence coordinating with people at different levels, both inside and outside the business.
Proficiency with calendars, documents, spreadsheets, presentations, and collaboration tools.
A resourceful, adaptable approach and a willingness to take ownership of tasks from start to finish.

Apply About employer

More about this job

Responsibilities

Manage executive calendars, meetings, travel, communications, and sensitive information while tracking priorities and following up with stakeholders. Coordinate cross-team projects, monitor progress, and improve administrative workflows as the business grows.

Requirements

Requires at least two years of experience in executive assistance, administrative support, project coordination, or a similar role supporting senior leaders. Candidates should demonstrate strong organization, judgment, communication, discretion, adaptability, and proficiency with calendars, documents, spreadsheets, presentations, and collaboration tools.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Project Coordination
Prioritization
Organization
Follow-Through
Confidentiality
Judgment
Written Communication
Verbal Communication
Stakeholder Coordination
Document Preparation
Workflow Improvement
Adaptability
Executive Support

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administrative Support
Project Coordination
Executive Team
Calendar Management
Meeting Logistics
Agendas
Meeting Materials
Meeting Notes
Travel Itineraries
Expense Management
Priority Tracking
Deadline Tracking
Decision Tracking
Stakeholder Follow-Up
Cross-Team Projects
Timeline Management
Progress Monitoring
Email Drafting
Presentation Preparation
Confidential Information
Administrative Workflows
Calendars
Documents
Spreadsheets
Presentations
Collaboration Tools
Marketing Services

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