Original job description
We are looking for an Accounts Payable Clerk to support a busy healthcare organization in Winnipeg, Manitoba. This Long-term Contract position is ideal for someone who enjoys accurate financial processing, vendor communication, and handling employee expense submissions in a fast-paced environment. The successful candidate will help maintain timely payments, investigate discrepancies, and contribute to the smooth operation of day-to-day accounts payable activities.
Responsibilities:
• Process incoming invoices by reviewing details for accuracy, validating supporting information, and entering payment data into the appropriate system.
• Organize and assign invoice coding while matching documents to corresponding purchase orders and internal records.
• Investigate billing variances, follow up on outstanding issues, and resolve payment-related discrepancies in a timely manner.
• Communicate with suppliers to address account questions, provide updates, and maintain positive working relationships.
• Work closely with operational teams to confirm inventory-related coding and support supplier account reconciliations.
• Administer employee expense submissions to ensure claims are complete, properly documented, and ready for payment processing.
• Prepare and complete weekly cheque runs while helping ensure payments are issued according to established timelines.
• Maintain orderly filing systems and provide additional administrative support related to accounts payable functions as needed.
• Minimum of 2 years of experience in accounts payable or a closely related accounting support role.
• Demonstrated knowledge of core accounts payable processes, including invoice entry, coding, matching, and payment preparation.
• Experience reviewing and processing employee expense claims with strong attention to detail.
• Ability to identify discrepancies, research issues thoroughly, and follow through on resolutions.
• Comfortable communicating with vendors and internal departments in a clear and timely manner.
• Strong organizational skills with the ability to manage recurring deadlines and a high volume of transactions.
• Proficiency with standard accounting and administrative systems, including data entry and electronic record management.
