We are partnering with an established organization in Cambridge to recruit an organized and detail-oriented Accounts Payable Specialist to join its finance team.
This individual will be responsible for managing day-to-day accounts payable activities, ensuring invoices are processed accurately and on time, resolving discrepancies, and supporting month-end and year-end financial processes.
The ideal candidate is proactive, organized, and comfortable working collaboratively across departments to maintain accurate financial records and strong vendor relationships.
Location: Cambridge, ON
Work Arrangement: Hybrid, 3 days in-office and 2 days remote
Employment Type: Full-Time, Permanent
Key Responsibilities
- Match, code, obtain approvals for, enter, and file invoices, expense reports, and cheque requisitions.
- Prepare weekly payment runs, including cheques, wire transfers, and electronic funds transfers (EFTs).
- Investigate, document, and resolve accounts payable discrepancies from start to finish.
- Monitor accounts payable aging and ensure vendor accounts remain current.
- Review and reconcile vendor statements, following up on outstanding invoices and discrepancies as required.
- Communicate with internal team members to obtain invoice approvals and ensure timely processing.
- Review accrued accounts payable reports and follow up on received purchase orders that have not yet been invoiced.
- Perform month-end accounts payable reconciliations and closing procedures.
- Prepare month-end accrual journal entries for significant expenses.
- Reconcile outstanding cheques and investigate aged items.
- Match packing slips to invoices and maintain accurate supporting documentation.
- Perform data entry related to year-end inventory.
- Assist with offsite storage activities as required.
- Provide additional support with month-end and year-end closing activities as needed.
Qualifications & Experience
- Previous experience in accounts payable or a similar accounting role.
- Strong understanding of invoice processing, payment runs, vendor reconciliations, and accounts payable procedures.
- Experience with month-end closing, accruals, and general ledger reconciliations is an asset.
- Familiarity with purchase orders, receiving documentation, and inventory-related processes is preferred.
- Proficiency with Microsoft Excel and accounting or ERP systems.
- Strong organizational skills and exceptional attention to detail.
- Excellent communication and problem-solving abilities.
- Ability to manage competing priorities, meet deadlines, and follow issues through to resolution.
- A collaborative, proactive approach and commitment to maintaining accurate financial records.
• Minimum of 3 years of experience in accounts payable or a similar accounting support position.
• Demonstrated ability to perform account reconciliations, manage invoice coding, and process payments with a high degree of accuracy.
• Experience preparing cheque runs and handling electronic payment transactions in a deadline-driven environment.
• Strong data entry skills with careful attention to detail and the ability to manage a high volume of transactions.
• Proficiency with Microsoft Excel and experience using accounting or ERP platforms such as Oracle, QuickBooks, or SAP.
• Solid understanding of accounts payable aging, month-end close procedures, and vendor statement reconciliation.
• Effective communication skills and the ability to collaborate with internal teams to obtain approvals and resolve issues efficiently.
