Jobs in Canada

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Added 23 hours ago
CD
Administrative assistant, Administration
Caisse Desjardins Ontario Credit Union Inc.
ON
- Full-time
- Hybrid
Added 1 day ago
P-
Administrative Assistant 2, BC Centre for Disease Control
PHSA - Provincial Health Services Authority
Vancouver, BC
- $58,494 to $76,773 CAD / year
- Full-time
Added 1 day ago
Administrative Assistant I
Island Health
Tofino, BC
Grade 12 plus additional related course work in office or business administration and three (3) years' related experience in a large complex organization, preferably in a clinical…
Added 1 day ago
DT
Administrative assistant, Administration
Desjardins Technology Group
Lévis, QC · Montréal, QC
- Full-time
- Hybrid
Added 2 days ago
RC
Executive Assitant - 59027
Randstad Canada
Toronto, ON
- $33.5 CAD / hour
- Contract
Executive Administration: Minimum 3–5 years of proven experience supporting senior executives (VP, Director, Managing Director, or C-suite level).
Added 3 days ago
Temporary Executive Assistant: Board of Education, CFO, Superintendent of Human Resources
Saskatoon Public Schools
Saskatoon, SK
Candidates must have completed a certificate or diploma in business administration or a related area of study
Added 3 days ago
Temporary Executive Assistant: Board of Education, CFO, Superintendent of Human Resources
Saskatoon Public Schools
Saskatoon, SK
Candidates must have completed a certificate or diploma in business administration or a related area of study
Added 3 days ago
SP
Temporary Executive Assistant
SASKATOON PUBLIC SCHOOLS
Saskatoon, SK
- Full-time
- Temporary
Candidates must have completed a certificate or diploma in business administration or a related area of study
Added 4 days ago
Temporary Executive Assistant: Board of Education, CFO, Superintendent of Human Resources
Saskatoon Public Schools
Saskatoon, SK
Candidates must have completed a certificate or diploma in business administration or a related area of study
Added 4 days ago
BE
Secretary
Battlefords Early Childhood Intervention Program
North Battleford, SK
- Full-time
- Other assigned duties as directed by the Executive Director
Added 7 days ago
GM
Board Administrator & Executive Assistant
Gardiner Museum
Toronto, ON
- $33 CAD / hour
- Part-time
- Hybrid
In the capacity of Assistant Board Secretary, coordinate and attend all quarterly Board and Committee meetings, working with the Board Chair, Committee Chairs, and the Executive Director &…
Added 7 days ago
CO
3773 Executive Assistant
City of Regina
Regina, SK
- Full-time
Join the City Managers Office as an Executive Assistant, where you will provide high level support in a fast paced municipal environment. You will manage executive priorities, coordinate…
Added 8 days ago
P-
Administrative Assistant, Senior Leaders - BC Cancer Surrey
PHSA - Provincial Health Services Authority
Surrey, BC
- $58,494 to $76,773 CAD / year
- Full-time
Added 8 days ago
CL
Manager, Governance/Corporate Secretary (Permanent) - Vancouver Head Office - 2026.148
Community Living BC
Vancouver, BC
- $87,065 to $108,832 CAD / year
- Full-time
Location: Vancouver Head Office (Hybrid - 1 day per week in office or as required)
Added 8 days ago
RH
Bilingual Executive Assistant
Robert Half
Ottawa, ON
- $71,000 to $87,000 CAD / year
We are partnering with an excellent Non for Profit organization that's looking to add a Bilingual Executive Assistant supporting a VP. This is a full-time/permanent role.
Added 10 days ago
CO
Confidential Secretary - Mayor's Office
City of Prince Albert
Prince Albert, SK
- Full-time
The Confidential Secretary provides administrative and governance support to the Mayor and City Council, and assists the Officers of Council as required. The position manages the Mayor's…
Added 10 days ago
UO
Administrative Assistant
University of Waterloo
Waterloo, ON
- Full-time
…role ensures coordinated office operations, sound financial administration, and consistent application of institutional policies and procedures. By providing continuity, organization, and…
Added 10 days ago
CO
Confidential Secretary - Mayor's Office
City of Prince Albert
Prince Albert, SK
- Full-time
Post-secondary education in office, business or local government administration, or equivalent education/experience.
Added 11 days ago
Parajuriste/Paralegal
Metro Supply Chain
Montréal, QC
…conseillers juridiques, cette personne jouera un rôle clé dans l’administration du cycle de vie des contrats, la coordination des réclamations commerciales, le soutien aux dossiers de…
Added 14 days ago
FH
Administrative assistant, clinical operations
Fraser Health Authority
Surrey, BC
- $25.26 to $33.15 CAD / hour
Added 14 days ago
SF
Executive Assistant to Executive Director/Artistic Director
Stratford Festival
Stratford, ON
- $53,000 to $70,000 CAD / year
The Executive Assistant is responsible for facilitating the activities of the Artistic Director and Executive Director by providing comprehensive administrative support and ensuring the…
Added 16 days ago
RC
Bilingual Executive Assistant and Board Secretary
Randstad Canada
Toronto, ON
- $100,000 to $125,000 CAD / year
- Full-time
Availability to work on-site 5 days per week, with flexibility to occasionally support scheduled evening meetings or events
Added 16 days ago
P-
Program Assistant, Neonatology - BC Children’s Hospital and Women’s Hospital & Health Centre
PHSA - Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 16 days ago
RC
Bilingual Executive Assistant and Board Secretary
Randstad Canada
ON
- $100,000 to $125,000 CAD / year
- Full-time
Availability to work on-site 5 days per week, with flexibility to occasionally support scheduled evening meetings or events
Added 17 days ago
TI
INVESTIGATOR AND PROVINCIAL OFFENCES OFFICER
Travel Industry Council of Ontario
Mississauga, ON
- Contract
Update General Counsel and Corporate Secretary monthly, as part of the Investigation Update Meetings.

Robert Half

Bilingual Executive Assistant

Ottawa, ON, Canada

$71,000 to $87,000 CAD / year

Apply on roberthalf.com About employer

Applications open in a new tab.

Job details

Pay: $71,000 to $87,000 CAD / year
Apply by: Dec 11, 2026
Experience: Minimum of 3 years of experience in an executive assistant role supporting a C-Suite employee.
Posting language: English
Posted: Nov 5, 2026

Original job description

We are partnering with an excellent Non for Profit organization that's looking to add a Bilingual Executive Assistant supporting a VP. This is a full-time/permanent role.

Advantages:

-Competitive salary (71-87K)

-Full benefits + pension

-4 weeks vacation + sick, personal and appointment days

-Closed between Christmas - NYE

-Hybrid (2 days on site/weekly) + flex hours

-Excellent culture

Responsibilities:

Provides senior-level administrative and operational support to an Executive and their Division, helping manage daily operations, priorities, and workflow.
Oversees the Division’s administrative functions, maintains consistent office procedures, and manages filing, inventory, mailing, database, and correspondence tracking systems.
Reviews incoming and outgoing correspondence, reroutes and tracks items as needed, develops templates and tools, gathers research and statistical information, and ensures timely follow-up on assignments, reports, and projects.
Handles highly confidential corporate, financial, and human resources information with discretion, professionalism, tact, and diplomacy.
Acts as coordinator and secretary for committees and working groups by arranging logistics, preparing agendas, recording and distributing minutes, and ensuring decisions and action items are followed up on promptly.
Supports recurring meetings, calendars, workplans, hospitality, events, and reception of guests, and may assist with local, national, and international event participation.
Drafts, reviews, edits, and coordinates documents for the Executive, including correspondence, reports, service contracts, speeches, briefing materials, forms, and minutes.
Checks documents for completeness, grammar, style, formatting, and accuracy; coordinates translation and proofreading; prepares bilingual materials in English and/or French as required; and may translate short documents.
Liaises on behalf of the Executive with senior internal contacts, member institutions, government representatives, outside organizations, and other stakeholders to obtain information, support decisions, and advance divisional objectives.
Screens requests and invitations, gathers background information for meetings and events, and ensures stakeholders receive the information needed to support strategic and operational goals.
Manages the Executive’s schedule by coordinating meetings, conference calls, and appointments, adjusting priorities as needed, and monitoring divisional deadlines and deliverables.
Advises employees on travel policies, arranges travel, prepares travel advances, reviews and processes travel claims, and submits expenditures to Finance.
Monitors budgets, prepares financial and activity reports, reviews expenses and invoices, assists with monthly financial statement corrections, and helps apply financial policies and guidelines within the Division.
Supports human resources and labour relations processes by coordinating with HR on job descriptions, staffing, classification, pay, benefits, disciplinary matters, salary actions, and performance appraisals, ensuring approvals and follow-up are completed.

Qualifications:

Must be fluently bilingual in both official languages (English & French).
Minimum of 3 years of experience in an executive assistant role supporting a C-Suite employee.
Demonstrated ability to manage complex calendars, schedule meetings, and coordinate executive-level activities.
Strong data entry and record maintenance skills with a high level of accuracy and organization.
Experience preparing presentations, correspondence, and reporting materials for senior leadership.
Ability to oversee branch or office administration while improving procedures and supporting consistent practices.
Strong communication skills in a detail-oriented environment, with the ability to interact effectively with diverse stakeholders.
Capacity to manage sensitive information with discretion, tact, and sound judgment.

Apply on roberthalf.com About employer

More about this job

Responsibilities

The Executive Assistant will support a VP and their division by managing schedules, correspondence, meetings, and documents in both English and French. The role also handles confidential information, budgets and travel claims, and coordinates with HR and external stakeholders.

Requirements

Candidates need fluent English and French, at least three years as an executive assistant to a C-suite leader, and strong organization and accuracy. They also need discretion with sensitive information and solid communication skills.

Skills

Calendar and schedule management
Bilingual writing and translation (English and French)
Document drafting and proofreading
Meeting coordination and minute-taking
Travel arrangement and expense claims
Budget monitoring and financial reporting
Record and database maintenance
Correspondence tracking
Confidentiality and discretion
Stakeholder liaison
Office procedures and filing
HR coordination
Event and guest coordination
Presentation preparation
Data entry

Benefits

Full benefits
Pension plan
Vacation
Sick, personal and appointment days
Flexible hours
Hybrid work
Closure between Christmas and New Year's

Keywords

Executive Assistant
Administrative Assistant
Bilingual
French
English
Executive Support
Calendar Management
Travel Coordination
Minutes
Committee Coordination
Records Management
Non-profit
Hybrid
Human Resources Coordination
Budget Monitoring
Correspondence
Translation
Proofreading
Office Administration
Confidential

Seniority

Mid level

Perks

Generous paid time off
Flexible hours
Retirement plan

Languages

English
French

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Work requirements

Jobs in Canada