A great Executive Assistant doesn't just manage calendars; they create capacity for leaders to focus on what matters most. We're looking for a polished, proactive Executive Assistant who thrives on staying one step ahead. In this role, you'll serve as a trusted partner to a senior executive, expertly managing priorities, communications, schedules, and key initiatives while bringing organization and efficiency to a fast-moving environment.
What You'll Do
As the Executive Assistant, you will be the primary point of coordination for the executive's schedule, communications, and administrative priorities.
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements
- Coordinate and prioritize a high volume of emails and correspondence
- Prepare, review, and format presentations, reports, and executive communications
- Process and reconcile executive expense reports accurately and on time
- Coordinate internal and external meetings, including agendas, materials, and follow-up actions
- Draft professional correspondence, meeting summaries, and other business documents
- Maintain confidential information and exercise sound judgment in sensitive situations
- Support special projects and strategic initiatives as assigned
- Liaise with senior leaders, clients, and stakeholders on behalf of the executive
What We're Looking For
- 5+ years of Executive Assistant, Senior Administrative Assistant, or Executive Support experience
- Proven experience supporting senior executives, C-suite leaders, or business owners
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Teams, and Excel
- Experience managing complex calendars and competing priorities
- Experience preparing executive-level presentations and board materials
What we offer:
- 80,000-90,000
- annual bonus
- opportunity to work from home one day per week
- 3 weeks vacation plus personal days
- excellent health and dental benefits
